MPO Policy Committee

MPO POLICY COMMITTEE MEETING AGENDA September 24, 2020 10:30 a.m. MPO Office 100 West Broadway, 2nd Floor Farmington, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING September 24, 2020 10:30 AM This regular meeting will be held at the MPO Office, 100 West Broadway, 2nd Floor, Farmington, New Mexico. ITEM PAGE 1. Call to Order: Call meeting to order 2. Minutes: Approve the minutes from the August 27, 2020 Technical Committee 27-36 Meeting 3. MTP Update: Presentation on the proposed final FMPO 2045 MTP 1-2 a. Review the proposed final FMPO 2045 MTP b. Hold a public hearing on the proposed final FMPO 2045 MTP c. Consider approval of the proposed final FMPO 2045 MTP Presented by: Aaron Sussman, Senior Planner, Bohannan Huston 4. Title VI Plan: Presentation on the proposed final FMPO Title VI Plan 3-22 a. Review the proposed final FMPO Title VI Plan b. Hold a public hearing on the proposed final FMPO Title VI Plan c. Consider approval of the proposed final FMPO Title VI Plan Presented by: Peter Koeppel 5. FFY2021 Non-Reimbursable Expenditures 23 Policy Committee to consider authorizing an amount to be used in FFY2021 for non-reimbursable expenditures Presented by: Peter Koeppel 6. Reports from NMDOT a. Update from District 5 (Paul Brasher) b. Update from the Planning Bureau (Joseph Moriarty) 7. Committee Member Discussion Item(s) 24 No additional discussion items were presented for inclusion on the Agenda 8. Information Items 25 Presented by: Staff 9. Business from Chairman, Members and Staff 10. Public Comment on Any Issues Not on the Agenda 11. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. The public is invited to participate in this GoTo Meeting: By using a computer, tablet or smartphone: https://global.gotomeeting.com/join/646808117 or by dialing: 1 (571) 317-3122 and entering access code: 646-808-117 ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #3 Subject: Review the final proposed version of the 2045 MTP Prepared by: Peter Koeppel, MPO Officer Date: September 27, 2020 BACKGROUND  The Consulting Services Agreement with Bohannan Huston, Inc. (BHI) as the consultant for development of the FMPO’s 2045 MTP was effective August 14, 2019.  The final 2045 MTP is to be considered for adoption by the Policy Committee at their September 24, 2020 meeting.  The FMPO Technical Committee to serve as the Steering Committee.  Public participation events have included: o Survey Monkey to share thoughts on regional transportation o Online updates on the project at: http://fmpo2045mtp.bhinc.com o Public events on October 17 and 18, 2019 in Aztec, Bloomfield, Kirtland, and two locations in Farmington; o Two virtual open houses were held on June 24, 2020 and again on August 13 for public comment on the proposed 2045 MTP document.  Aaron Sussman, Senior Planner with BHI, has provided monthly updates on development of the MTP to the Technical Committee.  The proposed draft 2045 MTP was distributed on August 3, 2020 to Technical Committee members for their review and comments, and to the Policy Committee on August 13; the proposed final draft was emailed to both Committees on September 14.  The Technical Committee recommended approval at their meeting on September 9. CURRENT WORK  The 30-day public notice was posted on August 23, 2020 (in both English and Spanish) to cover public comment periods and public hearings for the August Committee meetings to review the proposed draft 2045 MTP and also for the September Committee meetings to consider adoption of the final proposed 2045 MTP.  Final review and consider recommending approval at the Technical Committee meeting on September 9.  The final proposed version of the 2045 Plan was emailed on September 14. ANTICIPATED WORK  The Policy Committee will consider adoption at their meeting on September 24, 2020. 1  ACTION ITEM  The Technical Committee and Staff recommend that the Policy Committee consider recommending approval of the proposed 2045 MTP to the Policy Committee. APPLICABLE CITATIONS  23 CFR § 450.324 Development and content of the metropolitan transportation plan 2  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: Proposed Title VI Plan Prepared by: Peter Koeppel, MPO Officer Date: September 24, 2020 BACKGROUND  The first Title VI Plan for the FMPO was adopted on June 20, 2013.  A revised Title VI Plan was adopted by the Policy Committee on September 13, 2017.  A new Title VI Plan is due every three (3) years in accordance with the NMDOT Policy & Procedure Manual (PPM). CURRENT WORK  The 30-day public notice was advertised on July 26, 2020 (in both English and Spanish) to cover public comment periods and public hearings held in August and September for consideration and review of both the draft and final proposed Title VI Plan.  The Policy and Technical Committees will review and provide input at their August meetings.  Hold a public hearing at the Policy Committee meeting on August 27.  The Technical Committee recommended approval at their meeting on September 9. FUTURE WORK  Final consideration and recommended adoption of the revised FMPO Title VI Plan will be sought by the Technical Committee on September 9.  Consideration of final adoption will be sought by the Policy Committee on September 24. ATTACHMENTS  The proposed Title VI Plan for the FMPO. ACTION ITEM  The Technical Committee and Staff recommend that the Policy Committee consider approval of the proposed Title VI Plan for the FMPO. APPLICABLE CITATIONS  As a recipient of federal assistance the Farmington MPO is subject to Title VI of the 1964 Civil Rights Act, as amended, and must ensure that no one is discriminated against based on race, color, or national origin. 3  NMDOT’s Construction and Civil Rights Bureau requires all subrecipients of federal funds to update or review their Title VI Plan at least every three years. 4  Farmington Metropolitan Planning Organization Title VI Plan Adopted September 24, 2020 Farmington Metropolitan Planning Organization 800 Municipal Drive Farmington, NM 87401 http://www.farmingtonmpo.org 5 I. Statements of Policy Introduction The Farmington Metropolitan Planning Organization (FMPO) is the regional transportation planning agency for the cities of Aztec, Bloomfield, Farmington, Kirtland, and the urbanized area of San Juan County, New Mexico. Federal regulations require that an MPO be designated to carry out a comprehensive, continuing, and coordinated transportation planning process for urbanized areas with a population of 50,000 or more. The City of Farmington is the fiscal and administrative agent for the Farmington MPO (FMPO). Title VI Non-discrimination Statement of Policy The Farmington Metropolitan Planning Organization is committed to compliance with Title VI of the Civil Rights Act of 1964, 49 CFR, part 2, and all related regulations and directives. The FMPO assures that no person shall on the grounds of race, color, national origin, gender, age, or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under program or activity under any Farmington Metropolitan Planning Organization program, activity or service. Environmental Justice/Limited English Proficiency Policy Statement The Farmington Metropolitan Planning Organization is also committed to assure every effort will be made to prevent the discrimination of low-income and minority populations as a result of any impact of its programs or activities in accordance with Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and in Low-Income Populations. In addition, the FMPO also assures every effort will be made to provide meaningful access to persons that have Limited English Proficiency (LEP), in accordance with Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency. Definition of Federal financial assistance and recipients affected Federal financial assistance is defined as any Federal dollars that are assigned to the Farmington Metropolitan Planning Organization to support any program and activity, by way of grant, loan or contract, other than a contract of insurance or guaranty. The FMPO typically receives planning funds from the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) to carry out the transportation planning requirements as set forth by the federal laws Moving Ahead for Progress in the 21st Century (MAP-21) and FAST Act. 6 II. Title VI Assurances Specific Forms of Discrimination Prohibited The Farmington Metropolitan Planning Organization’s efforts to prevent discrimination address, but are not limited to:  The denial of services, financial aid, or other benefits provided under a program.  Distinctions in the quality, quantity, or manner in which the benefit is provided.  Segregation or separation in any part of the program.  Restriction in the enjoyment of any advantages, privileges, or other benefits provided to others.  Different standards or requirements for participation.  Methods of administration which directly or indirectly or through contractual relationships would defeat or impair the accomplishment of effective nondiscrimination.  Discrimination in any activities related to a highway, infrastructure or facility built or repaired in whole or in part with Federal funds.  Discrimination in any employment resulting from a program, the primary purpose of which is to provide employment. Programs and services covered by Title VI The Farmington Metropolitan Planning Organization’s Title VI Plan applies to all of its programs, activities and services, regardless of funding source. Some sections deal with specific requirements (e.g. FTA funded programs). Authorities 1. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); 2. Federal-Aid Highway Act of 1973 (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); 3. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); 4. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as amended, (prohibits discrimination on the basis of disability); 5. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.), (prohibits discrimination on the basis of disability) 6. The Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970, as amended, 42 U.S.C. § 4601 7. The National Environmental Policy Act of 1969, 42 U.S.C. § 4321; 8. 49 C.F.R. Part 21 (entitled Nondiscrimination In Federally-Assisted Programs Of The Department of Transportation-Effectuation of Title VI Of The Civil Rights Act of 1964); 7  9. 49 C.F.R. Part 27 (entitled Nondiscrimination On The Basis Of Disability In Programs Or Activities Receiving Federal Financial Assistance); 10. 49 C.F.R. Part 28 (entitled Enforcement Of Nondiscrimination On the Basis Of Handicap In Program Or Activities Conducted By The Department Of Transportation); 11. 49 C.F.R. Part 37 (entitled Transportation Services For Individuals With Disabilities (ADA)); 12. 23 C.F.R. Part 200 (FHWA’s Title VI/Nondiscrimination Regulation); 13. 28 C.F.R. Part 35 (entitled Discrimination On The Basis Of Disability In State And Local Government Services); 14. 28 C.F.R. Part 50.3 (DOJ Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964). _____________________________ Dated:____________ Peter Koeppel MPO Officer FHWA Assurances for Title VI and Other Nondiscriminatory Statutes The Farmington Metropolitan Planning Organization (hereafter referred to as the "Recipient") in keeping with our policy of nondiscrimination, hereby agrees that as a condition to receiving Federal financial assistance from the Department of Transportation, it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d - 42 U.S.C. 2000d-4 (hereinafter referred to as the Act) and all requirements imposed by or pursuant to: Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally-assisted programs of the Department of Transportation, Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations) and other pertinent directives, to that end in accordance with the Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, national origin, or age be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives Federal financial assistance from the Department of Transportation, including the Federal Transit Administration (FTA), and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement. This Assurance is required by Subsection 21.7 (a)(1) of the Regulations. More specifically and without limiting the above general assurance, the Recipient hereby gives the following specific assurances with respect to operating assistance projects:  That the Recipient agrees that each "program" or "facility", as defined in Subsections 21.23(b) and 21.23 (e) of the Regulations, will be (with regard to a “program”) conducted, or will be (with regard to a “facility”) operated in compliance with all requirements imposed by, or pursuant to, the Regulations; and 8   That the Recipient shall insert the following notification in all solicitations for bids for work or material subject to the Regulations and made in connection with the Federal Aid Highway Program, and in adapted form in all proposals for negotiated agreements;  The Farmington Metropolitan Planning Organization in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and 49, of the Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, national origin, income status or age in consideration for an award;  The Recipient shall provide for such methods of administration for the program as are found by the Secretary of Transportation or the officials to whom he delegates specific authority to give reasonable guarantee that it, other recipients, sub grantees, contractors, subcontractors, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations and this Assurance;  The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Act, the Regulations, and this Assurance; and  This Assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the Recipient by the Department of Transportation under Federal-Aid Highway Program and is binding on it, other recipients, sub-grantees, contractors, subcontractors, transferees, successors in interest and other participants in the Federal-Aid Highway Program. The person whose signature appears below is authorized to sign this Assurance on behalf of the Recipient. III. Title VI and Environmental Justice - MPO Planning Requirements The FMPO is responsible for ensuring Title VI compliance for the following planning activities: Data Collection Census and other statistical data will be collected by the MPO as a means of identifying low income and minority populations within the MPO. The data will be maintained for the purpose of planning projects and programs that serve various population groups. The data collection process will be reviewed regularly to ensure sufficiency in meeting Title VI requirements. 9   MPO Actions • Collect, maintain, and update databases of low income and minority concentrations within the FMPO planning area • Utilize the data when developing plans and studies • Develop demographic profile maps to help identify neighborhoods with high concentrations of low income and minority populations • Use these maps in various planning documents Unified Planning Work Program The FMPO’s Unified Planning Work Program (UPWP) is the annual list of projects and activities that are expected to be completed by the FMPO Staff and the two FMPO committees. In this document, the FMPO will identify projects, studies, and other activities that will provide more transportation options to disadvantaged populations.  MPO Actions • Identify planning activities that will encourage involvement by all populations • Analyze the benefits and impacts that planning studies might have on low income and minority populations • Create maps highlighting socio-economic groups and their geographical relationship to jobs, housing, and transportation options for all modes Transportation Improvement Program The Transportation Improvement Program (TIP) is the short term program of projects that are expected to be designed, engineered, and constructed within the next four years. Projects should be reviewed to assess the benefits and impacts they might have on various aspects of the population.  MPO Actions • Work with the entities to identify transportation projects that serve areas of the MPO with low income and minority populations • Provide opportunity for all populations to provide input into project identification • Develop a performance target for a percent of projects that serve Title VI populations Metropolitan Transportation Plan The Metropolitan Transportation Plan (MTP) is the long range, comprehensive plan that identifies the projects, programs, and policies needed in the next 20 years to meet the transportation needs of this area. Using various data collected by the FMPO, the MTP can estimate growth patterns of disadvantaged populations and address the benefits and burdens that future transportation projects might have.  MPO Actions • Develop demographic profile maps that project growth in disadvantaged populations over at least a 20-25 year planning horizon 10  • Give all populations opportunity to provide input into project identification • Assess the effects that future land use decisions and transportation projects might have on neighborhoods, the environment, and the economy • Ensure that the benefits and impacts of future transportation systems are equally distributed among all areas of the MPO • Develop a performance target for a percent of projects that serve Title VI populations Transit Planning The City of Farmington operates Red Apple Transit, which runs routes that connect Farmington to Aztec, Bloomfield, Kirtland, and other parts of San Juan County. The FMPO has assisted Red Apple Transit in planning its routes to appropriately serve low income and minority neighborhoods, make meaningful connections between housing, jobs, and educational opportunities, and ensure that transit is a viable transportation option in the region.  MPO Actions • Using demographic profile maps, ensure that transit routes and stops fully serve those neighborhoods with high concentrations of low income and minority populations • Work with Red Apple to identify necessary changes to routes • Ensure bus stop locations are fully accessible to all users, both at the site and in the vicinity IV. Title VI and Environmental Justice - the Public Participation Process Public Participation Plan (PPP) The Farmington Metropolitan Planning Organization’s Public Participation Plan (PPP) describes how the MPO communicates and distributes information to the public as well as how the public can interact and provide comments to the MPO. The needs of those traditionally underserved by the existing system will be sought and considered by the FMPO. Through its public involvement efforts, the FMPO will strive to achieve the following Title VI and Environmental Justice (EJ) goals:  To avoid, minimize, or mitigate disproportionately high and adverse human health and environmental effects, including social and economic effects, on minority populations and low-income populations.  To ensure the full and fair participation by all potentially affected communities in the transportation decision-making process.  To prevent the denial of, reduction in, or significant delay in the receipt of benefits by minority and low-income populations. 11 Title VI states that no person shall, on the ground of race, color, or national origin, be excluded from participation in, denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. The MPO will ensure that the input and feedback from all people will be considered in the development of MPO planning documents and activities. EJ concerns and goals should be considered throughout all public engagement efforts, from project planning through construction and operation. This includes public outreach conducted during transportation planning and during the environmental reviews required by the National Environmental Policy Act (NEPA). The following actions relating to Environmental Justice and Title VI are meant to reduce the barriers for participation in the decision-making process by low income, minority or disabled individuals. 1. When possible, public meetings will be held in locations that are convenient to low and moderate income neighborhoods and accessible to disabled populations. Such locations include community centers, senior centers and schools. Where possible, MPO staff will meet at the locations of businesses, neighborhood groups, stakeholders, and other agencies. 2. Upon request, all MPO work products and documents will be made available in alternative formats, including Braille, large type and languages other than English. 3. The following statement will be included in all FMPO documents: The Farmington Metropolitan Planning Organization does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. This document can be made available in alternative formats by calling the MPO Office at 599-1466 (voice) or 599-1168 (TTY). 4. The following statement will be included in all meeting announcements: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the FMPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico, at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Farmington City Clerk’s office if a summary or other type of accessible format is needed. 5. Agencies and organizations that represent low income, minority and disabled populations will be identified and included in MPO mailings. Staff will maintain an active listing of contacts for these organizations. 6. The FMPO will evaluate Environmental Justice actions and Title VI requirements on an annual basis to ensure effectiveness of public involvement. This document will be reviewed and updated in conjunction with the Public Participation Plan. 12 Communication and Notification to the Public All members of the public are ensured protections against discrimination which are afforded to them by Title VI. To ensure open communication with the public, the FMPO will adhere to the following requirements:  The FMPO will disseminate agenda and public meeting information to members of the public via accessible printed and electronic media, including postings on the FMPO’s website and in the Farmington Daily Times. Documents and agendas will be available at the MPO office (100 W. Broadway, Farmington, NM 87401) or at the location of the meeting being held.  Public notices of MPO meetings will be posted at the location of the meeting site.  In appropriate documents, the FMPO will include a statement that the organization complies with Title VI by assuring that no person shall on the grounds of race, color, national origin, gender, age, or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity under any FMPO program, activity, or service. Section VI of this plan describes the procedures on how members of the public can request additional information regarding the Farmington Metropolitan Planning Organization’s Title VI obligation. This section also identifies the procedures to be followed by members of the public to file a discrimination complaint against the FMPO. V. Organization/Staff Responsibilities Organizational Overview: The Farmington MPO is housed under the City of Farmington, which serves as the fiscal agent for the MPO. The FMPO division is part of the Community Works Department, which is responsible for building inspection, engineering, planning, sanitation utilities, streets, stormwater management, traffic, and water/wastewater utilities. The Community Works Department organizational chart is shown in Appendix A. FMPO staff is comprised of the MPO Officer, the MPO Associate Planner, and the MPO Administrative Assistant. The MPO Officer provides oversight to the FMPO. Staff is responsible for carrying out the transportation planning process as set forth by the federal transportation bills MAP-21 and FAST Act. FMPO Staff develops long and short range transportation plans that identify multi-modal projects needed by this area to ensure safety, mobility, and accessibility. 13 FMPO staff will be responsible for the development and implementation of the Title VI plan and for performing the actions relating to its primary transportation planning requirements as outlined in Section III. VI. Title VI and Complaint Procedures Title VI Coordinator Responsibilities The Human Resources Director for the City of Farmington is the designated Title VI Coordinator for the City. Because Farmington is the MPO fiscal agent, the HR Director will also serve as the Title VI Coordinator for the FMPO. The Coordinator is responsible for oversight of the Farmington MPO Title VI Plan. The Coordinator must ensure that the Farmington MPO is compliant with Title VI requirements. The Coordinator is also responsible for Title VI training of relevant staff, conducting reviews, and assisting in investigations of Title VI complaints. The Coordinator must also compile the Title VI Accomplishment and Goals report on an annual basis. Farmington MPO staff can assist the Title VI Coordinator with compiling Title VI information from FMPO activities for this report. MPO staff and the Title VI Coordinator will be responsible for the following:  Ensuring that the transportation planning process fully complies with the requirements of Title VI.  Monitoring the transportation planning process and overall strategies and goals and ensuring compliance with Title VI requirements.  Reviewing operational policies and procedures to ensure Title VI compliance.  Monitoring the service equities of planning data collection and analysis for potential impacts on social, economic, and/or ethnic groups.  Ensuring the planning organizational membership attempts to reflect the makeup of the population served. This would include periodically reporting the MPO racial, ethnic, and gender composition of public involvement organizations or groups.  Ensuring the opinions and views of all groups within their populations are solicited and considered in the planning of transportation projects.  Monitoring compliance with Environmental Justice issues to identify low-income and minority populations that may be impacted by transportation planning process.  Providing evidence that input from minority groups/persons has been considered in the transportation planning process. Evidence could include but is not limited to the participation level and composition of participants in public information settings and reporting any follow-up and conclusions to issues communicated throughout the planning process.  Monitoring the gathering and utilization of demographic data used to identify and locate low-income and minority populations in order to investigate the possible benefits and detriments of transportation plans on these populations. 14  Monitor compliance with Limited English Proficiency populations to improve access and comprehension of the transportation planning process for individuals comprising the LEP population. Title VI Complaint Procedures The Farmington Metropolitan Planning Organization is committed to ensuring that all citizens have equal access to all services. It is further the intent of the FMPO that all citizens are aware of their rights to such access. Any person believing he or she has been excluded from, denied participation in, denied the benefits of, or otherwise has been subjected to discrimination under any transportation service, program or activity (whether Federally funded or not) due to that person’s race, color, national origin, gender, age, disability, economic status, or limited English proficiency has the right to file a complaint. The complaint procedures cover the following:  Title VI of the Civil Rights Act of 1964  Section 504 of the Rehabilitation Act of 1973  Civil Rights Restoration Act of 1973  Civil Rights Restoration Act of 1987  Americans with Disabilities Act of 1990  Executive Order 12898  Executive Order 13166 Reporting a Title VI Complaint An individual, group of individuals, or entity may file a formal Title VI complaint. If an individual or group believes that they have received discriminatory treatment by the Farmington Metropolitan Planning Organization on the basis of race, color or national origin, the individual or group has the right to file a complaint with the City of Farmington’s Human Resources Department Director. The complaint must be filed no later than 180 calendar days of the alleged discriminatory incident. The preferred method is to file your complaint in writing using the City of Farmington Title VI Complaint Form (Appendix B) and sending it to: Attn: Human Resources Director Human Resources Department City of Farmington 800 Municipal Drive Farmington, NM 87401 The Form may also be submitted by email to: tswenk@fmtn.org 15 Verbal complaints will be accepted and transcribed by the Human Resources Director. To make a verbal complaint, call (505) 599-1133 and ask for the Director of Human Resources. An individual or group also has the right to file a complaint with an external entity such as the New Mexico Department of Transportation (NMDOT), a federal or state agency, or a federal or state court. For complaints submitted to NMDOT, they must be submitted to the NMDOT Title VI Coordinator in writing, signed and dated, within 180 days of the alleged discriminatory act (or latest occurrence). The complaint should be submitted to the following address: Attn: Title VI Coordinator Office of Equal Opportunity Programs 1596 Pacheco St. Suite 107 Santa Fe, NM 87505 The complaint that is submitted to the entity should include the name, address, phone number and signature of complainant. The formal complaint should describe the alleged discriminatory act that violates Title VI in detail. Title VI complaints may also be filed directly with the United States Department of Transportation (USDOT), Federal Highway Administration (FHWA), Federal Transit Administration (FTA), Federal Aviation Administration (FAA) or the Federal Railroad Administration (FRA) within the 180 day period of the alleged discriminatory act (or latest occurrence). Should a complaint be filed with the Farmington Metropolitan Planning Organization through Farmington’s Human Resources Department and an external entity simultaneously, the external complaint shall supersede the Farmington Metropolitan Planning Organization complaint and the Farmington Metropolitan Planning Organization’s complaint procedures will be suspended pending the external entity’s findings. Filing a Title VI Complaint Within ten (10) working days of receipt of the formal complaint, the Human Resources Director will notify the complainant and begin an investigation (unless the complaint is filed with an external entity first or simultaneously). The investigation will address complaints against the FMPO. The investigation will be conducted in conjunction with and under the advice of the Human Resources Department. The investigation may include discussion(s) of the complaint with all affected parties to determine the problem. The complainant may be represented by an attorney or other representative of his/her own choosing and may bring witnesses and present testimony 16 and evidence in the course of the investigation. The investigation will be conducted and completed within 60 days of the receipt of the formal complaint. Based upon all the information received, an investigation report will be written by the Human Resources Director for submittal to the Farmington City Manager. The complainant will receive a letter stating the final decision of the Farmington City Manager by the end of the 60-day time limit. The complainant shall be notified of his/her right to appeal the decision. Appeals may be made to NMDOT, the Equal Employment Opportunity Commission (EEOC) or the Department of Fair Employment and Housing (DFEH). Title VI Complaint Form Completion of a Title VI Complaint form is required when filing a complaint. Please see Appendix B for a copy of the form. These forms are also available from the Farmington Metropolitan Planning Organization and the City of Farmington Human Resources Department, located at 850 Municipal Dr. in Farmington. Title VI Related Training The Title VI Coordinator shall ensure that staff is trained and familiar with related policies and procedures. Related Title VI training will be provided by the Title VI Coordinator to senior management and others to discuss practical situations and how Title VI applies to the planning and public participation processes. Training may also be provided through FHWA-sponsored webinars and training resources. The NMDOT Office of Equal Opportunities can be contacted to provide on-site Title VI training. VII. Limited English Proficiency (LEP) Plan Overview of LEP Plan Executive Order 13166, titled Improving Access to Services for Persons with Limited English Proficiency, indicates that differing treatment based upon a person's inability to speak, read, write, or understand English is a type of national origin discrimination. Any agency receiving federal funds needs to develop a Limited English Proficiency (LEP) Plan. The primary element of the LEP Plan is the Four Factor Analysis that considers the following factors:  Number or Proportion of LEP Individuals: a summary of LEP persons in the service area and a description of efforts to provide meaningful opportunities for the LEP population to be involved in programs and services.  Frequency of Contact with the Program: a record of how often LEP persons access or come into contact with programs and services. 17   Nature and Importance of the Program: a description of how LEP individuals have access to benefits and services from programs and services.  Resources Available: a summary of the resources that the organization can use for providing assistance to LEP populations. Through utilizing the City’s internal intranet, the FMPO has access to a list of interpreters within the FMPO’s planning area. If requested within a reasonable timeframe, the FMPO may utilize interpreter services if needed. On an as needed basis, the FMPO will analyze requests for accommodation and explore meeting the accommodation request by utilizing business that provide services that match what is being requested. (Informal or formal interpreter) If the details of the request and cost of such request is reasonable as determined by the Farmington City Clerk, the request shall be provided. When requested, the FMPO will make every reasonable effort to translate documents by utilizing internal staff or outside services. **************************************************************************************************** The Farmington LEP Plan is available at Farmington City Hall (800 Municipal Dr.) or by calling 505-599-1100. The complaint procedure related to the LEP plan is outlined above and is the same as Title VI complaint procedure. 18  Kathleen Montoya DAVID SYPHER City Of Farmington – Office Mgr. Director 1062 Community Works Department 1063 Organizational Chart & Phone Extensions www.fmtn.org 4-1-2020 Sherry Roach CHAD FULLER JEFF SMAKA BETH ESCOBAR ROBERT CHILDERS NICA Benedikte Whitman ISAAC BLUEEYES Julieta Operations Manager / MainCS Streets Water & Wastewater Planning Chief Building WESTERLING Traffic Hernandez Environmental Project Manager Superintendent Administrator Manager Inspector City Engineer Admin Aide Engineer Administrator 8443 8207 1283 1285 1305 1316 1308 1335 8215 Sweeper Heavy Equip. Shannon Ben Francisco Peter Ruben Salcido Mark Hathcock Asphalt Concrete Charles Virginia King David Vaughn Water Koeppel O&M Mgr. / Traffic Assoc Engineer Operators Operators/ Crew / Carpenters Alvarado- Ahlgrim Project Sanchez Johnson Environmental Technician Tech Gutierrez MPO Electrical Engineer I Chief Const. Lead Survey Coordinator Laborers Truck Drivers Laborers 1552 8201 Associate Officer Inspector Street Inspector Chief 1284 Planner 1449 1322 Resurfacing 1288 1384 Vincent James Chad Ricardo Paul Montoia 1333 NMDOT Wood Fredy Hudgens Gutierrez Water Projects Vacant Foreman Foreman Foreman Lead Foreman Resources Robert Clark Kelly 1306 Construction 8205 8209 Specialist Karen Kathryn Charles Melvin Cline ITS Tech III 8206 8208 Survey Chief Inspector 1393 Leys Townsend Bisland 8204 Walker Construction 1384 1360 Assistant MPO Electrical Inspector Chad Donald Angel Inspector Keith Tso Manuel Tso, Associate John Anglin 1313 Carlson Planner Josh Nelson Martinez Gomez Heavy Equip Jr. Planner 1321 Street Harry Begay Sweeper 1317 ITS Tech I Heavy Heavy Operator Assoc. Project Survey Aide Operator 1392 Resurfacing 8204 Equip. Equip. Engineer II 1384 19 Operator Operator Project Denise Rahart 1315 Darrin Construction Tyrel Stacy Jon Ferguson Elizabeth Coordinator Inspector June Compton Aaron Tinker Sweeper Concrete Sandoval 1314 1497 Operator Jeffrey Victor Carpenter Markle Plumbing / ITS Tech I Melton Escojeda Drake Dalton Admin. Mechanical 8204 Heavy Truck Driver Assoc. Project Assistant Admin. Equip Engineer I Assistant Inspector Toni Sitta Vacant 1282 Lawrence Operator Colton Brown 1498 1466 1307 Assoc. Project Temp. Const. Wineberg Concrete Inspector Dennis Spencer Blaine Engineer I 1310 Sweeper Carpenter Traffic Working Operator Manuelito Tamra Storm Water Foreman Robert Laborer Gary Chavez Kevin Spencer Building 8214 Lydic Engineering Mauzy Truck Dakota Chee Admin Aide Permits Vacant. Tech. Building Chris Miller Driver Concrete 1301 Temp. Const. Sweeper Shawn Carpenter 1289 Inspector NPDES Inspector Operator Gonzalez 1303 1399 Marlynda Bidtah Laborer Sign Technician John Sammy Duran 8213 Darren Zamora Construction Truck John Lisa Hale- Curley Roberto Inspector BlueEyes Driver McCaleb Laborer Gonzalez 1366 Tyler Williams- Building Project Laborer Thompson Inspector Engineer I Traffic Sign Tech Hiram Ernest Elias 1334 Storm Water 8213 House Felix Truck Patrick Blackwater 1312 Laborer Driver Herrera Temp. Const. Laborer Inspector Lawrence Chad Sanders Charlene 1327 Vacant Painter McLey 8214 Benally Building Summer Vacant Laborer Laborer - Intern Inspector Temp 1319 Contractors Marissa Benally Laborer - temp Vemesicia Waste Management Jacobs /CH2MHill Billie Robby Ritter Ron Rosen Permit Tech I 599-1890 326-1918 vacant Laborer - temp 1320  Appendix B City of Farmington Title VI Complaint Form Section I Name: Address: Telephone (Home/Cell): Telephone (Work): Email Address: Section II Are you filing this complaint on your own behalf: Yes  No  *If you answered “yes” to this question, go to Section III. If you answered “no” please enter Name: the name and relationship of the Relationship: person you are filing the complaint against: If you are filing a complaint as a third party, please explain why in the space below: Have you have obtained permission of the aggrieved party if you are filing on behalf of a third party: Yes  No  Section III I believe the discrimination I experienced was based on (check all that apply):  Race  Color  National Origin Date of Alleged Discrimination Date: (Month, Day, Year): Explain, as clearly as possible, that happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as the names and contact information of any witnesses. If more space is needed please attach additional sheets to this form: 20 Section IV Have you previously filed a Title VI complaint)? Yes  No  Section V Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court? Yes  No  If yes, please check and name all that apply:  Federal Agency:______________________  Federal Court: _______________________  State Agency:________________________  State Court:_________________________  Local Agency:_______________________ Please provide information about a contact person at the agency/court where the complaint was filed. Name: _______________________________ Title:_________________________________ Agency:_______________________________ Address:_______________________________ Telephone:_____________________________ 21 Section VI Name of agency complaint is against: Contact person: Title: Telephone number: Signature: ____________________________________ Date:____________________ Please submit this form in person at the address below, or mail form to: Farmington Metropolitan Planning Organization Human Resources Director City of Farmington 850 Municipal Dr Farmington, NM 87401 22  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: Review and Approve the Proposed FFY2019 FMPO Budget for Non-Reimbursable Expenditures Date: September 24, 2020 BACKGROUND  As outlined in the MPO JPA effective October 1, 2020, “any expenditure deemed non-reimbursable by NMDOT shall require the advance approval of the Policy Committee and shall be subject to the funding formula contained in Paragraph A” (Section 5.B, page 9).  Non-reimbursable expenditures include those that are deemed ineligible by NMDOT to be reimbursed by the Planning PL and FTA 5303 federal grants.  These expenditures include late billings, refreshments for meetings, bottled water for the MPO, and similar purchases.  In previous years, the MPO has budgeted a total of $1,500 for these expenditures a year. The expenditures are typically expended as needed by MPO employees via the fiscal agent, and then the fiscal agent has been reimbursed with payments from the member entities on a quarterly basis. Staff recommends $2,000 for FFY2021.  MPO Staff will need to propose a maximum amount to the Policy Committee on an annual basis before the start of each FFY.  Applying the JPA’s new reimbursement formula: Aztec would pay $140; Bloomfield would pay $160; Farmington would pay $960; Kirtland would pay $20; and the County would pay $720. Of course, these reimbursement payments would be spread over the four quarters.  Expenditures were previously absorbed by the City of Farmington’s Community Development Department. RECOMMENDATION  It is recommended that the Policy Committee review and consider the proposal to approve up to $2,000 for the MPO’s FFY2021 to ensure sufficient funding for these expenditures is available to the MPO during FFY2021 (October 1, 2020 – September 30, 2021). 23  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Committee Member Discussion Items Date: September 24, 2020 DISCUSSION ITEMS There were no additional discussion items provided by Policy Committee members for inclusion in the Agenda. 24  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #8 Subject: Information Items Prepared by: MPO Staff Date: September 24, 2020 INFORMATION ITEMS At the time the Agenda was prepared there were no Information Items from FMPO Staff. 25 The draft minutes from the August 27, 2020 Policy Committee meeting are on the following pages. 26  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING August 27, 2020 Policy Members Present: Rosalyn Fry, City of Aztec Julie Baird, City of Farmington Jeanine Bingham-Kelly, City of Farmington Sean Sharer, City of Farmington Paul Brasher, NMDOT, District 5 Policy Members Absent: John Beckstead, San Juan County Glojean Todacheene, San Juan County Thomas Wethington, Town of Kirtland Staff Present: Peter Koeppel, MPO Officer Kathryn Leys, MPO Associate Planner June Markle, MPO Administrative Assistant Staff Absent: None Others Present: Aaron Sussman, Bohannan Huston Beth Escobar, Planning Manager, City of Farmington Joseph Moriarty, Planning Liaison, NMDOT Due to the ongoing COVID-19 health concern, the members of the Policy Committee listed above as “Policy Members Present” attended via the GoToMeeting link as did Beth Escobar and Joseph Moriarty. Chair Sharer, Kathryn Leys and June Markle attended in person. Chair Sharer reminded the members when a vote is called it will be assumed that all are voting in the affirmative unless an objection(s) is raised. 1. CALL TO ORDER Chair Sharer called the meeting to order at 10:30 a.m. 2. APPROVE THE MINUTES FROM THE JUNE 25, 2020 POLICY COMMITTEE MEETING Mr. Brasher moved to approve the minutes from the May 28, 2020 Policy Committee meeting. Commissioner Fry seconded the motion. The motion passed unanimously with no opposition. 27 3. REVIEW AND PROVIDE COMMENTS ON THE PROPOSED FINAL VERSION OF THE 2045 MTP Subject: Review and provide comments on the proposed final version of the 2045 MTP Prepared by: Aaron Sussman, Planner, Bohannan Huston and Peter Koeppel, MPO Officer Date: August 27, 2020 BACKGROUND  The Consulting Services Agreement with Bohannan Huston, Inc. (BHI) as the consultant for development of the FMPO’s 2045 MTP was effective August 14, 2019.  The final 2045 MTP is to be considered for adoption by the Policy Committee at their September 24, 2020 meeting.  The FMPO Technical Committee is to serve as the Steering Committee.  Public participation events have included: o Survey Monkey to share thoughts on regional transportation o Online updates on the project at: http://fmpo2045mtp.bhinc.com o Public events on October 17 and 18, 2019 in Aztec, Bloomfield, Kirtland, and two locations in Farmington; o Two virtual open houses were held on June 24, 2020 to gather public comment; o Two additional virtual open houses were held on August 13 to gather public comment on the final draft 2045 MTP document.  Aaron Sussman, Senior Planner with BHI, has provided monthly updates on development of the MTP to the Technical Committee.  The proposed draft 2045 MTP was distributed on August 3, 2020 to Technical Committee members for their review and comments and they discussed the draft at their meeting on August 12.  The proposed draft 2045 MTP was distributed to Policy Committee members on August 13, 2020. Mr. Sussman will provide a summary presentation to the Policy Committee on August 27. CURRENT WORK  The 30-day public notice was posted on July 26, 2020 (in both English and Spanish) to cover public comment periods and public hearings for the August Committee meetings to review the proposed draft 2045 MTP and also for the September Committee meetings to consider adoption of the final proposed 2045 MTP.  Review the proposed draft 2045 MTP. 28  INFORMATION ITEM  Staff recommends that the Policy Committee review and provide any comments to the proposed draft 2045 MTP. APPLICABLE CITATIONS  23 CFR § 450.324 Development and content of the metropolitan transportation plan DISCUSSION: Aaron Sussman provided a presentation on the proposed final draft FMPO’s 2045 MTP. Below is a summary of his presentation: Development Process  Five-year update to the 2040 MTP o Responds to changing conditions in region:  Updated socioeconomic information  Recent traffic volume data  Recent and proposed projects identified  Evolving transportation priorities.  Planning efforts began in fall 2019 with monthly updates to the Technical Committee throughout 2020;  Public Outreach: fall/winter 2019/2020 and virtual open houses in June and August 2020  Draft MTP available on August 10 for public comment; closes on September 9. Growth Projections Population growth projected to be much higher in previous MTP; revised from 40% to 7% total growth between 2010 and 2040; Changing age dynamics: an increasing share of senior citizens (considers who is commuting, types of transportation needs (fewer citizens driving themselves), and economic conditions. MTP Contents  Chapter List (some required by state and federal law) o Introduction/MTP Requirements o Socioeconomic Conditions o Summary of Public Outreach o Roadways/MTP Projects o Safety o Public Transit o Bicycle/Pedestrian o Freight o Climate Change o Security o Implementation  Contents by Chapter o Existing Conditions 29  o Long-term Needs o Recommendations and Action Items MTP Projects List Identify transportation projects through 2045 using best information available: o Near-term projects – funding has been identified o Long-term projects – specific funding has not been identified o Other projects will emerge that are not on the current MTP project list – be consistent with MTP goals and objectives to remain eligible for federal funding. Key Near-Term Projects (mostly ongoing or upcoming efforts)  Completion of US 64  NM 173 Safety Improvements (toward Navajo Lake)  Bridge Replacements (CR 5500 and East Blanco in Bloomfield)  East Aztec Arterial  Downtown Complete Streets o Main Street in Farmington o Main Avenue in Aztec (complementary to East Aztec Arterial)  Pinon Hills Boulevard Extension Regional Roadway Analysis Use of the regional travel model to evaluate existing and future roadway conditions: Where congestion exists, it is related to individual intersections and not to a lack of roadways or network. Issue is best addressed through operational improvements rather than by additional capacity. Future growth levels are modest; no significant increases in congestion are projected. FMPO Regional Story Modest population growth; evolving economic conditions; Opportunity to invest in the existing transportation system; Rehabilitation/reconstruction projects can feature safety improvements, access management, and multi-modal infrastructure; Growing emphasis on Complete Streets projects and trails; Focus spending on projects that support quality of life and new economic opportunities (outdoor recreation/tourism). Major Recommendations  Maintain existing system; use limited funding wisely  Emphasize roadway efficiency improvements  Use roadway rehabilitation as opportunity to implement safety improvement, bicycle and pedestrian facilities;  Build on growing network of bikeways and trails: o Implement Bicycle and Pedestrian Master Plan o Expand upon trails network o Update regional transportation design manual (Context Sensitive Design Guide)  Corridor studies – safety and access management  Regional Safety Action Plan  Regional Transit Action Plan o Respond to public demand for transit improvements 30  o Construction of downtown transit hub.  Regional Coordination o Economic development initiatives o Connections to outdoor recreation/tourism sites o Land use – integrate MTP with Comprehensive Plans Chair Sharer opened a public hearing on the proposed final draft of the 2045 MTP. No comments were received; the public hearing was closed. 4. AMENDMENT #4 TO THE FFY2020-2025 TIP Subject: Amendment #4 to the FFY2020-2025 TIP Prepared by: Peter Koeppel, MPO Officer Date: August 27, 2020 BACKGROUND  The firsts Call for Projects for the FFY2020-2025 TIP Amendment #3 was sent out on June 22, 2020; a reminder sent out on July 13.  The Public Notice for Amendment #4 to the FFY2020-2025 TIP was published on the MPO’s website and in the Daily Times on August 9.  The amendment currently includes a City of Farmington project and an NMDOT project.  The Technical Committee recommended the Policy Committee consider approval of proposed Amendment #4 and the Self-Certification for Amendment #4 to Policy Committee at their meeting on August 12. AMENDED TIP PROJECTS  City of Farmington’s East Pinon Hills Boulevard Extension.  NMDOT’s NM 173 Safety project. ATTACHMENTS  The e-STIP descriptions for Amendment #4 to the FFY2020-2025 TIP.  The Self-Certification for Amendment #4 to the FFY2020-2025 TIP. ACTION ITEM  Staff recommends that the Policy Committee approve proposed Amendment #4 and the Self-Certification for Amendment #4 to the FFY2020-2025 TIP. APPLICABLE CITATIONS  § 450.328 TIP revisions and relationship to the STIP.  (a) An MPO(s) may revise the TIP at any time under procedures agreed to by the cooperating parties consistent with the procedures established in this part for its development and approval. In nonattainment or maintenance areas for 31  transportation-related pollutants, if a TIP amendment involves non-exempt projects (per 40 CFR part 93), or is replaced with an updated TIP, the MPO(s) and the FHWA and the FTA must make a new conformity determination. In all areas, changes that affect fiscal constraint must take place by amendment of the TIP. The MPO(s) shall use public participation procedures consistent with § 450.316(a) in revising the TIP, except that these procedures are not required for administrative modifications.) After approval by the MPO(s) and the Governor, the State shall include the TIP without change, directly or by reference, in the STIP required under 23 U.S.C. 135. In nonattainment and maintenance areas, the FHWA and the FTA must make a conformity finding on the TIP before it is included in the STIP. A copy of the approved TIP shall be provided to the FHWA and the FTA.  (c) The State shall notify the MPO(s) and Federal land management agencies when it has included a TIP including projects under the jurisdiction of these agencies in the STIP. DISCUSSION: Mr. Koeppel reported on the two projects included in TIP Amendment #4: City of Farmington’s East Pinon Hills Boulevard Extension Phase I: Add $250,000 in Local General Funds in FFY2023 and to split Phase I into additional phases and to finish the design for Phase I. NMDOT is proposing to add $100,000 in FFY2021 on the safety improvement project on NM 173 for the design consultant to have staff onsite during construction should anything unexpected arise. The Technical Committee recommended their approval on August 12 and FMPO staff recommends approval as well. ACTION: Ms. Baird moved to approved TIP Amendment #4 and the Self-Certification for Amendment #4 to the FFY2020-2025 TIP. Commissioner Fry seconded the motion. The motion passed with no opposition. 5. PROPOSED TITLE VI PLAN Subject: Proposed Title VI Plan Prepared by: Peter Koeppel, MPO Officer Date: August 27, 2020 BACKGROUND  The first Title VI Plan for the FMPO was adopted on June 20, 2013.  A revised Title VI Plan was adopted by the Policy Committee on September 13, 2017.  A new Title VI Plan is due every three (3) years in accordance with the NMDOT Policy & Procedure Manual (PPM). 32  CURRENT WORK  The 30-day public notice was advertised on July 26, 2020 (in both English and Spanish) to cover public comment periods and public hearings held in August and September for consideration and review of both the draft and final proposed Title VI Plan.  The Policy and Technical Committees will review and provide input at their August meetings.  Hold a public hearing at the Policy Committee meeting on August 27. INFORMATION ITEM  Staff recommends that the Technical Committee review and provide input on the proposed Title VI Plan for the FMPO. APPLICABLE CITATIONS  As a recipient of federal assistance the Farmington MPO is subject to Title VI of the 1964 Civil Rights Act, as amended, and must ensure that no one is discriminated against based on race, color, or national origin.  NMDOT’s Construction and Civil Rights Bureau requires all subrecipients of federal funds to update or review their Title VI Plan at least every three years. DISCUSSION: Mr. Koeppel explained the requirement for the FMPO to comply with Title VI of the 1964 Civil Rights Act and to ensure that no one is discriminated against based on race, color, or national origin. The FMPO must prepare and issue a new Title VI Plan every three years. Mr. Koeppel asked the Policy Committee to provide any recommended changes or edits they believe should be incorporated. Final consideration of the Title VI Plan will be taken in September. Chair Sharer opened the public hearing on the proposed Title VI Plan. No comments were received and the public hearing was closed. 6. QUARTERLY EDUCATION: FHWA – ROAD DIETS Subject: Quarterly Education: FHWA – Road Diets Prepared by: Kathryn Leys, MPO Associate Planner Date: August 27, 2020 PRESENTATION The Federal Highway Administration (FHWA) remains committed to reducing highway fatalities and serious injuries on our Nation's roadways through the use of proven safety countermeasures, including Road Diets. Road Diets have the potential to improve safety, convenience, and quality of life for all road users. Road Diets can be relatively low cost if 33 planned in conjunction with reconstruction or simple overlay projects since applying Road Diets consists primarily of restriping. The attached handout from the FHWA answers some of the most frequently asked questions about Road Diets and provides additional resource on how to determine is a Road Diet is appropriate for your community. https://safety.fhwa.dot.gov/road_diets/resources/pdf/fhwasa17021.pdf DISCUSSION: Ms. Leys present the quarterly education on the topic of Road Diets. She explained how the classic use of a road diet converts a four-lane undivided roadway to a three-lane roadway, but there are many other methods being used by local and state governments. The reduced lane width tends to improve roadway safety by calming traffic, reducing head-on crashes, and allowing for dedicated space for other users such as pedestrians and bicycles. An attachment on Pages 31-34 of the Agenda from FHWA provides some answers to questions about how a road diet might be implemented to assist individual communities. Ms. Leys mentioned the road diet that the City of Farmington is constructing along Main Street in downtown Farmington. Chair Sharer commented that he has received no negative calls or comments from his constituents about any slowdowns on the new section of Main Street. Ms. Leys also noted that the East Aztec Arterial under construction now in Aztec could provide support for a road diet along their Main Avenue. REPORTS FROM NMDOT District 5 – Paul Brasher, District Engineer The last four miles of the US 64 widening project is nearing completion. Some issues were encountered with the Echo Ditch area and with the signalization at the Andrea Drive intersection. Those issues were resolved. Construction of the La Plata Bridge on NM 574 has been completed. District 5 is also undertaking a maintenance project to repave Murray Drive (the bypass route). He reported that there will be some disruption to traffic during the construction. Chair Sharer said the City of Farmington is excited about the repaving project as Murray Drive is heavily traveled by truck traffic. Planning Bureau – Joseph Moriarty, Planning Liaison NMDOT has recently updated their website and the Tribal/Local Public Agency (T/LPA) program page has been relocated. The FMPO can provide your member agencies with the exact link. The Unified Planning Work Programs for FFY2021-2022 have been approved by FHWA. The Notice to Proceed from NMDOT is expected to be issued to the FMPO in mid to late September. The update on the New Mexico 2045 Plan is proceeding. The final 2045 Plan document is expected to be completed in mid-year 2021. 34 8. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: August 27, 2020 DISCUSSION ITEMS There were no additional discussion items provided by Policy Committee members for inclusion in the Agenda. 9. INFORMATION ITEMS Subject: Information Items Prepared by: MPO Staff Date: August 27, 2020 INFORMATION ITEMS a. Virtual Open Houses. Staff will provide an update on the 2045 MTP virtual open houses held on August 13, 2020. b. Consider Resuming Meeting Rotation. At the June 25 meeting, there was consensus to consider holding the meetings at the MPO Office instead of rotating among the entities. The Policy Committee asked that this be reassessed at the August meeting. DISCUSSION: Mr. Koeppel noted that the virtual open houses for the 2045 MTP held on August 13 were fairly well attended and substantive comments were received regarding the Complete Streets project, public transit, and coordinating with regional neighbors. Chair Sharer asked the Policy Committee members if they wanted to continue to hold the meetings at the MPO Office or resume the meeting rotation among the entities. The consensus was to hold the remaining 2020 meetings (in September and November) at the MPO Office and to reassess resuming the meeting rotation in 2021. 10. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no business from the Chairman, Members and Staff. 11. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda 35 12. ADJOURNMENT Councilor Bingham-Kelly moved to adjourn the meeting. Mr. Brasher seconded the motion. Chair Sharer adjourned the meeting at 11:04 a.m. _________________________ ___________________________ Sean Sharer, Policy Committee Chair June Markle, Administrative Assistant 36