MPO Technical Committee

MPO TECHNICAL COMMITTEE AGENDA April 12, 2023 10:00 a.m. Farmington City Hall Commission Chambers 800 Municipal Drive Farmington, New Mexico 1  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING April 12, 2023 10:00 AM This regular meeting will be held at Farmington City Hall, the Executive Conference Room, 800 Municipal Dr., Farmington, NM with virtual participation provided via a GoToMeeting link. ITEM PAGE 1. Call to Order: Call meeting to order, roll call 2. Minutes: Approve the minutes from the March 8, 2023 Technical Committee 27-32 Meeting. 3. MPO Boundary and Urban Area Update: Overview of 2010 and 2020 Decennial 3-4 Census Urban Areas and potential need for MPO boundary update. Presented by: Peter Koeppel 4. Committee Bylaws and Operating Procedures Update: Overview of update. 5-22 Presented by: Peter Koeppel 5. Bicycle and Pedestrian Plan Update 23 Presented by: Aaron Sussman of Toole Design Group 6. Entity Project Updates from Technical Committee Members: Members will 24-25 provide updates on their entity’s projects. 7. Reports from NMDOT a. Update from the Planning Bureau (Shannon Glendenning) b. Update from District 5 (Javier Martinez) 8. Information Items 26 a. Update on MPO Quarterly, March 14th b. 2024 Transportation Project Fund Call for Projects Presented by: FMPO Staff 9. Business from Chairman, Members, and Staff 10. Public Comment on Any Issues Not on the Agenda 11. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/924758077 You can also dial in using your phone. United States: +1 (517) 317-3122 Access Code: 924-758-077 ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed. 2  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #3 Subject: 2020 Census Urbanized Areas and MPO Boundaries Prepared by: Peter Koeppel Date: April 12, 2023 BACKGROUND ▪ After every decennial Census, the U.S. Census Bureau releases new maps and population counts for urbanized areas throughout the United States. For 2020, the Census used a new methodology to determine urbanized areas, based primarily on housing unit density, not population density. ▪ Subsequent to the release of Census boundaries, the Federal Highway Administration requires MPOs to revisit their urbanized areas and metropolitan planning area boundaries, to reflect any changes in population and development over the previous ten years. CURRENT ISSUES & RECOMMENDATIONS ▪ Staff will compare 2010 and 2020 urbanized area boundaries, overlaid with the current boundaries of the Farmington MPO ATTACHMENTS ▪ ArcGIS Online Map NEXT STEPS ▪ Staff will work to designate new urbanized area and metropolitan planning area boundaries; these will ultimately require Policy Committee approval by September 2023. APPLICABLE CITATIONS ▪ Metropolitan planning organization designation and redesignation. o 23 CFR 450.310 ▪ Metropolitan Planning Area Boundaries o 23 CFR 450.312 3 4  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #4 Subject: Review and provide comments on updated Committee Bylaws and Operating Procedures proposals Prepared by: Peter Koeppel, MPO Officer Date: April 12, 2023 BACKGROUND ▪ FMPO Bylaws are to be reviewed and revised, if necessary every three years. ▪ Current Bylaws are valid through September 30, 2023 ▪ Recommended changes include: ensuring the ability of committee members, staff, and the public to attend meetings virtually, in accordance with state law. CURRENT WORK ▪ The 30-day public review period will be posted later this year. ▪ Action on the updated Committee Bylaws in May or June ACTION ITEM ▪ Provide comments and recommendations to the proposed Committee Bylaws ▪ Members of the Tech Committee are encouraged to discuss the proposals with their managers and Policy Committee members. APPLICABLE CITATIONS ▪ 23 U.S. Code § 134 - Metropolitan transportation planning ▪ 23 CFR 450.310 - Metropolitan planning organization designation and redesignation ▪ 23 CFR 450.314 - Metropolitan planning agreements ▪ 23 U.S. Code § 134 - Metropolitan transportation planning ▪ Joint Powers Agreement Act, being Sections 11-1-1 et. Seq., NMSA 1978, as amended. ▪ NMDOT Planning Procedures Manual, Metropolitan Planning Organizations, Internal Structure, pages 46-48 5  Farmington MPO Committee Bylaws and Operating Procedures Farmington Metropolitan Planning Organization Aztec * Bloomfield * Farmington * Kirtland * San Juan County Approved by the Policy Committee _________, 2023 6  Farmington Metropolitan Planning Organization Committee Bylaws and Operating Procedures Purpose .................................................................................................................3 POLICY COMMITTEE...........................................................................................4 I. Authority .....................................................................................................4 II. Membership ................................................................................................4 A. Voting Members ...............................................................................4 B. Ex-Officio Members .........................................................................5 C. Officers ............................................................................................5 D. Removal Procedure .........................................................................5-6 E. Committees ......................................................................................6 III. Meetings .....................................................................................................7 A. Regular Meetings .............................................................................7-8 B. Special Meetings .............................................................................8 C. Emergency Meetings .......................................................................8 D. Quorum ............................................................................................8 E. Voting Procedure .............................................................................8-9 IV. Staff ............................................................................................................9 A. MPO Officer Designated ..................................................................9 B. MPO Staff Responsibilities ..............................................................9-10 TECHNICAL COMMITTEE .................................................................................10 I. Name ........................................................................................................10 II. Responsibilities.........................................................................................10 III. Membership ..............................................................................................10 A. Members ........................................................................................11 B. Alternate Members ........................................................................11 C. Membership Appointment ..............................................................11 D. Officers ..........................................................................................11-12 E. Removal Procedure .......................................................................12-13 F. Replacement Procedure ................................................................13 IV. Meetings ...................................................................................................13-14 A. Quorum ..........................................................................................14 B. Voting Procedure ...........................................................................14-15 AMENDMENT PROCESS AND RENEWAL .......................................................15 I. Amending the Bylaws ...............................................................................15 II. Renewal of the Bylaws .............................................................................15 2 7  Farmington Metropolitan Planning Organization Committee Bylaws and Operating Procedures Purpose The Farmington Metropolitan Planning Organization (FMPO), as designated by the Governor of the State of New Mexico, is established by a Joint Powers Agreement between the participating members consisting of the Cities of Aztec, Bloomfield, Farmington, the Town of Kirtland, and San Juan County. FMPO contracts with the New Mexico State Department of Transportation to carry out the Metropolitan Transportation Planning Process as defined within the provisions of 23 CFR Section 450. The contracts and Joint Powers Agreement (JPA) establish a number of operational and procedural requirements for the MPO. The purpose of these Bylaws and Operating Procedures is to establish guidance on issues not formally covered in the JPA or contracts. The MPO Committee Bylaws and Operating Procedures were originally adopted by the Farmington MPO Policy Committee on January 15, 2004. This document was previously renewed by the Policy Committee on September 14, 2006, on September 17, 2009, on September 20, 2012, on May 28, 2015, on June 28, 2018, and on June 25, 2020 For the next three-year period, the Committee Bylaws and Operating Procedures were approved for renewal by the Farmington MPO Policy Committee on ________ The document will be in effect from October 1, 2023 through September 30, 2026. __________________________________ Councilor Sean Sharer, Policy Committee Chair __________________________________ Nick Porell, Technical Committee Chair __________________________________ Peter Koeppel, MPO Officer 3 8  Policy Committee I. Authority The Policy Committee has authority granted under the current Joint Powers Agreement, applicable to contracts and State and Federal laws and regulations, including but not limited to 23 CFR Section 450. II. Membership A. Voting Members The Policy Committee is made up of nine (9) voting members; eight (8) who are appointed by the governing bodies of the participating local governments and one (1) designated by NMDOT. Either an elected official (preferable) or an appointed government official of the governing body may serve as a member or designated alternate. The governing body of each participating member is responsible for appointing an official to the Policy Committee as follows: One (1) from the City of Aztec; One (1) from City of Bloomfield; Three (3) from the City of Farmington; Two (2) from San Juan County; One (1) from the Town of Kirtland; and One (1) from the New Mexico Department of Transportation Alternates may be designated by the participating member’s governing body or NMDOT for their voting member; the alternates must also be either an elected official (preferable) or an appointed government official of the governing body, except for the NMDOT member. For members and alternates, the governing body and NMDOT shall submit a letter to the MPO Officer designating the member and the alternate member. The member’s and the alternate’s designation shall remain in effect until they can no longer serve in that capacity. A new letter designating a new member or alternate will then need to be submitted by that entity. Each Policy Committee member or their designated alternate has one vote. If a Policy Committee member is absent for more than two (2) consecutive meetings in a calendar year, the Policy Committee may petition the absent member’s governing body for a new appointment. 4 9 B. Ex-Officio Members The Policy Committee may establish ex-officio members from the Federal Highway Administration (FHWA), the New Mexico Department of Transportation (NMDOT) or other appropriate agency. C. Officers The officers of the Policy Committee shall consist of a Chair, Vice Chair and a Secretary. 1. , The Policy Committee will hold their Annual Election of Officers during their January meeting. The Chair and Vice Chair shall be chosen from among the members of the Policy Committee. The duties of the Chair shall be to preside at all meetings of the Policy Committee. The Vice Chair shall be responsible for presiding at the meetings in the absence of the Chair. The Chair and Vice-Chair shall serve for a 12-month period. 2. The MPO Officer or designee shall be a non-voting member, act as the Secretary and shall have the responsibility for maintaining accurate records of all Policy Committee meetings. The MPO Officer, MPO Associate Planner and MPO Administrative Assistant shall prepare agendas and such other duties as may be designated from time to time by the MPO Policy Committee. 3. If the Chair or Vice Chair position becomes vacant, the remaining Policy Committee members shall elect a replacement officer at the next regularly scheduled meeting. 4. If neither the Chair nor Vice-Chair can attend a regular Policy Committee meeting, the remaining members will select among themselves a member to serve as Chair for that meeting. D. Removal Procedure 1. Attendance by members is required at all Policy Committee meetings. Policy Committee membership may be terminated if a Technical Committee member fails to attend seventy-five (75) percent of the Policy Committee meetings in a twelve-month calendar period. Committee attendance is recorded and archived by the MPO Officer or designee. 5 10  2. Attendance requirements and removal procedures do not apply to Policy Committee alternates. Their attendance is only subject to filling in for their respective Policy Committee member. 3. The Chair shall speak with a Policy Committee member who is subject to removal through non-attendance to determine if that member will make a commitment to attend Policy Committee meetings. If the member cannot make the commitment, the Chair will send a recommendation to the City of Town Manager, County CEO, or appropriate manager with NMDOT that a new member from that entity be designated to serve on the MPO Policy Committee. 4. In the event that it is the MPO Policy Committee Chair that is subject to removal through non-attendance, the Vice Chair shall conduct the process as described above. If the Vice Chair is unable to participate, the remaining Policy Committee members shall choose someone amongst themselves to conduct this process. 5. In the event of a dispute concerning the abandonment or vacation of a Policy Committee member, the Policy Committee member affected may petition the MPO Policy Committee to be allowed an opportunity to show cause why he or she should not be removed from office. 6. The MPO Policy Committee may remove any Policy Committee member upon the grounds of malfeasance or nonfeasance of office through an affirmative vote of a majority of the voting members. E. Replacement Procedure The designated appointing entities shall make any and all replacement appointments to the Policy Committee. All replacement appointments made shall be provided in writing to the MPO Officer in a timely manner. F. Committees The MPO Policy Committee reserves the right to create committees or sub- committees, as needed, to assist with achieving goals outlined in the Metropolitan Transportation Plan. These committees may include ad hoc groups, more temporary in nature, or longer standing, perhaps permanent advisory committees. The Policy Committee reserves the right to issue a proclamation upon a majority vote of that committee and after the proposal has been placed on the agenda as an action item in accordance with the New Mexico Open Meetings Act. 6 11 III. Meetings All meetings held shall be in compliance with the New Mexico Open Meetings Act and the Open Meetings Resolution adopted annually by the Farmington MPO Policy Committee. Written notice of meetings (agendas) and supporting documentation shall be provided to the Policy Committee members on the following schedule: Regular Meetings – one (1) week notice Special Meetings – four (4) day notice Emergency Meetings – four (4) hours prior to the meeting Robert’s Rules of Order shall be followed, except that the Chair may make motions, participate in discussion and vote on any motion. To afford Policy Committee members an opportunity to add items to the agenda, a draft agenda will be sent out approximately one week prior to the final agenda being distributed (approximately two weeks before the upcoming Policy Committee meeting). Committee members proposing additional agenda items will need to work with MPO Staff on the scope of the final report. Staff and the MPO Officer (or designee) will review and approve all final agendas before they are distributed to the Policy Committee. A. Regular Meetings 1. Regular Meetings shall be held at least six (6) times per year as adopted by an annual resolution which establishes the meeting times, dates, and locations for the Policy Committee. The Committee Meeting Schedule will be determined for the upcoming calendar year by the Policy Committee at its last meeting of the previous calendar year by resolution. Locations for the Policy Committee meetings will be held on a rotating basis among the entities. Any item of business may be acted on at these meetings. 2. Policy Committee Members may vote on action items remotely either by voice, email or through a digital platform chat feature. Voting during a hybrid meeting (with some participants attending in person and other via telephone/digital platform) shall not conflict with the codes and regulations of the entity represented by the Policy Committee Member. The telephonic/virtual action shall be in accordance with the New Mexico Open Meeting Act (5661 NMSA 10-15-1). 7 12  Policy Committee Members may vote on action items remotely either by voice, email or through a digital platform chat feature. Members of the public will be invited to attend the meeting in person or virtually through a digital platform and/or over the telephone allowing comments and questions at a time designated on the agenda. 2. Upon declaration of a public emergency by a government entity, a virtual or telephonic meeting may be called for the regularly scheduled meetings of the Policy Committee. This meeting would allow participation by Policy Committee members and maintain any required/mandated social distance. Voting during a virtual or telephone meeting shall not conflict with the codes and regulations of the entity represented by the Policy Committee Member. The telephonic action shall be in accordance with the New Mexico Open Meeting Act (5661 NMSA 10-15-1). Policy Committee Members may vote on action items remotely either by voice, email or through a digital platform chat feature. Members of the public will be invited to attend the meeting virtually through a digital platform and/or over the telephone allowing comments and questions at a time designated on the agenda. B. Special Meetings Special Meetings shall be held as needed. Special Meetings may be scheduled by the MPO Officer, the Chair or a majority of the members of the Policy Committee. Special meetings may be held when unexpected deadlines come up that require action by the MPO. C. Emergency Meetings Emergency Meetings shall be held only when time constraints prohibit consideration of an issue at a Special Meeting or when postponement of any action would have adverse financial or other consequences for the Farmington MPO. Concurrence of a majority of the members of the Policy Committee is necessary to hold an Emergency Meeting. D. Quorum A quorum of the Policy Committee is defined in the Joint Powers Agreement as consisting of a majority of the voting members. No action shall be taken without a quorum of the Policy Committee in attendance (either in person or via telephone/virtual platform) at that meeting. Any action taken by the 8 13  Policy Committee shall require a majority vote of all members of the Policy Committee. E. Voting Procedure 1. The method of taking a vote is by voice vote (“yeas or nays”). 2. The responsibility of announcing the vote rests upon the Chair who has the right to have the vote taken again, by a “show of hands”, by “raising the right hand”, by ballot, by roll call, or by rising and having the vote counted, if necessary. 3. Telephonic/virtual vote is allowed at any Policy Committee meeting. Telephonic/virtual vote shall be enacted to approve actions and to hear reports. Telephonic/virtual vote shall only be allowed when the conference call/online platform being used allows each member participating by phone/computer to be identified when speaking and allows all participants, whether on the telephone/online or at the meeting, to hear each other at the same time. Telephonic/virtual vote shall be enacted on the request of any Policy Committee Member when he/she cannot attend the meeting due to reasons beyond his/her control. The members who cannot attend the meeting in person shall inform MPO staff of their need to participate by telephone/online. Telephonic/virtual vote shall not conflict with the codes and regulations of the entity that is represented by the Policy Committee Member. The telephonic/virtual action shall be in accordance with the New Mexico Open Meeting Act (5661 NMSA 10-15-1). IV. Staff A. MPO Officer Designated The fiscal agent of the MPO, or its subcontractor retained to manage the MPO, shall designate, with the concurrence of the FMPO Policy Committee, the MPO Officer. B. MPO Staff Responsibilities 9 14 The MPO Officer shall be the primary staff person for the Policy and Technical Committees, responsible for directing all operational functions of the MPO, including, but not limited to: Maintaining official plans and records of the MPO; Managing the daily operations of the MPO; Preparing necessary reports as required by federal regulations and NMDOT; Managing the budget and expenditures for the MPO in accordance with all applicable State and Federal Laws, as well as the Unified Planning Work Program (UPWP) as approved by the MPO Policy Committee, NMDOT, FHWA and FTA; Maintaining a current record of expenditures by the State and FHWA for transportation projects and facilities within the MPO’s planning area; Developing and updating the Unified Planning Work Program (UPWP), the Public Participation Plan (PPP), the Transportation Improvement Program (TIP), the List of Obligated Projects, and the Metropolitan Transportation Plan (MTP) for review by the MPO Technical Committee, and for approval by the MPO Policy Committee; Developing and implementing the committee member training program, in accordance with the MPO’s adopted UPWP and these Bylaws, which shall include, at a minimum, orientation training for new members, provision of MPO reference materials, a minimum of quarterly trainings for each Committee, and training required by the adoption of new state and federal regulations, policies, and procedures; Ensuring compliance with the State of New Mexico Open Meetings Act, and other applicable State laws; and, Supervising the other MPO staff, which may include the following: • MPO Senior Transportation Planner • MPO Associate Transportation Planner; and, • MPO Administrative Assistant. 10 15  Technical Committee I. Name The committee acting as technical advisors to the Policy Committee shall be named the Technical Committee of the Farmington Metropolitan Planning Organization (FMPO). II. Responsibilities As noted in the Joint Powers Agreement, the Technical Committee is established by the Farmington Metropolitan Planning Organization and shall be responsible for providing technical review of all transportation plans within the MPO’s planning area and providing input and recommendations to the MPO Policy Committee on issues and proposals directed to it by its membership, the MPO Policy Committee, or the MPO Officer. Other responsibilities shall include those as may be designated from time to time by the MPO Policy Committee. III. Membership Membership in the Technical Committee shall be governed by the Policy Committee of the Farmington Metropolitan Planning Organization. A. Members Voting Members of the Technical Committee shall include: One (1) representative from the City of Aztec; One (1) representative from the City of Bloomfield; Three (3) representatives from the City of Farmington: one (1) of these members shall be appointed by Red Apple Transit; Two (2) representatives from San Juan County; One (1) representative from the Town of Kirtland; and One (1) representative from the New Mexico Department of Transportation. Members of the Technical Committee are selected by their governing body, NMDOT, or Red Apple Transit. The entity shall submit a letter to the MPO Officer designating the member and the member’s designation will remain in effect until the member can no longer serve in that capacity. A new letter designating a new member will then need to be submitted by the appropriate entity. 11 16  The MPO Officer may be designated as an ex-officio member of the Technical Committee by the Policy Committee. B. Alternate Member Each representative from an agency may appoint an alternate to the Technical Committee to serve when the appointed member cannot attend. The agency shall submit a letter to the MPO Officer designating the alternate. The alternate’s designation shall remain in effect until the alternative can no longer serve in that capacity. A new letter designating a new alternate will then need to be submitted by that entity. The designated alternate shall have all of the voting privileges of the regular member when attending a meeting in the place of the regular member. C. Membership Appointment The MPO Policy Committee may appoint new voting or ex-officio members to the Technical Committee as it deems necessary. D. Officers The officers of the Technical Committee shall consist of a Chair, Vice Chair and a Secretary. 1. The Chair and Vice Chair shall be chosen annually from among the voting members of the Technical Committee at its first meeting of the calendar year. 2. The succeeding Chairman shall officiate at the first meeting of the calendar year and shall serve for twelve (12) months. 3. The Chair shall preside at the meetings, call the meetings, and may choose to present a progress report covering the Technical Committee’s recommendations to the Policy Committee. 4. The Vice Chair shall preside at meetings in the absence of the Chair. If neither the Chair nor Vice-Chair can attend a regular Technical Committee meeting, the remaining members will select among themselves a member to serve as Chair for that meeting. 5. If the Chair or Vice Chair resigns, the remaining Technical Committee members shall elect a replacement officer at the next regularly scheduled meeting. 6. The MPO Officer or designee shall be a non-voting member, act as the Secretary and shall have the responsibility for maintaining accurate 12 17  records of all Technical Committee meetings. The MPO Officer and MPO Associate Planner shall prepare agendas and such other duties as may be designated from time to time by the Technical Committee with consent from the MPO Policy Committee. E. Removal Procedure 1. Attendance is required at all Technical Committee meetings. Technical Committee membership may be terminated if a Technical Committee member fails to attend seventy-five (75) percent of the Technical Committee meetings in a twelve-month calendar period, ,either in person or remotely, . Committee attendance is recorded and archived by the MPO Officer or designee. 2. Attendance requirements and removal procedures do not apply to Technical Committee alternates. Their attendance is only subject to filling in for their respective Technical Committee member. 3. The Chair of the Technical Committee shall speak with a Technical Committee member who is subject to removal through non-attendance to determine if that member will make a commitment to attend Technical Committee meetings. If the member cannot make the commitment, the Chair will send a recommendation to the corresponding City or Town Manager, County CEO, or appropriate manager with NMDOT or Red Apple Transit, that a new member from that entity be designated to serve on the Technical Committee. 4. In the event that the Technical Committee member subject to removal through non-attendance is the Chair, the Vice Chair shall conduct the process described above. If the Vice Chair is unable to participate, another Technical Committee member shall be chosen to conduct the process. 5. In the event of a dispute concerning the proposed removal of a Technical Committee member, the affected Technical Committee member may petition the MPO Policy Committee to be allowed an opportunity to show cause why he/she should not be removed from office. 6. The MPO Policy Committee may remove any Technical Committee member by the affirmative vote of a majority of the voting three (3) members upon the grounds of malfeasance or nonfeasance of office. F. Replacement Procedure 13 18  The designated appointing entities shall make any and all replacement appointments to the Technical Committee. All replacement appointments made shall be provided in writing to the MPO Officer in a timely manner. IV. Meetings All meetings held shall be in compliance with the New Mexico Open Meetings Act and the Open Meetings Resolution adopted annually by the Farmington MPO Technical Committee. The Technical Committee shall meet on a monthly basis, as adopted by an annual resolution which establishes the meeting times, dates, and locations for the Technical Committee. The Chair or the MPO Officer may call for meetings from time to time as needed. Robert’s Rules of Order shall be followed, except that the Chair may make motions, participate in discussion and vote on any motion. Written notice of meetings (agendas) and supporting documentation shall be provided to the Technical Committee members on the following schedule: Regular Meetings – one (1) week notice Special Meetings – four (4) day notice To afford Technical Committee members an opportunity to add items to the agenda, a draft agenda will be sent out approximately one week prior to the final agenda being distributed (approximately two weeks before the upcoming Technical Committee meeting). Committee members proposing additional agenda items will need to work with MPO Staff on the scope of the final report. Staff and the MPO Officer (or designee) will review and approve all final agendas before they are distributed to the Technical Committee. A. Regular Meetings 1.Technical Committee Members may vote on action items remotely either by voice, email or through a digital platform chat feature. Voting during a hybrid meeting (with some participants attending in person and other via telephone/digital platform) shall not conflict with the codes and regulations of the entity represented by the Technical Committee Member. The telephonic/virtual action shall be in accordance with the New Mexico Open Meeting Act (5661 NMSA 10-15-1). Members of the public will be invited to attend the meeting in person or virtually through a digital platform and/or over the telephone allowing comments and questions at a time designated on the agenda. 14 19  2. Upon declaration of a public emergency, a virtual or telephonic meeting may be called for the regularly scheduled meetings of the Technical Committee. This meeting will allow participation by Technical Committee members. Voting during a virtual or telephone meeting shall not conflict with the codes and regulations of the entity that is represented by the Technical Committee Member. The telephonic/virtual action shall be in accordance with the New Mexico Open Meeting Act (5661 NMSA 10-15-1). Members of the public would be invited to attend the meeting virtually through a digital platform and/or over the telephone allowing comments and questions at a time designated on the agenda. B. Special Meetings Special Meetings shall be held as needed. Special Meetings may be scheduled by the MPO Officer, the Chair or a majority of the members of the Technical Committee. Special meetings may be held when unexpected deadlines come up that require action by the MPO. A. Quorum A quorum of the Technical Committee shall consist of a majority of the voting members. No action shall be taken without a quorum of the Technical Committee in attendance at that meeting. Any action taken by the Technical Committee shall require a majority vote of all members of the Technical Committee. B. Voting Procedure 1. The method of taking a vote is by voice vote (“yeas or nays”). 2. Responsibility for announcing the vote rests upon the Chair who has the right to have the vote taken again, by a “show of hands”, by “raising the right hand”, by rising, by ballot, by roll call, or by rising and having the vote counted, if necessary. 3. Telephonic/virtual vote is allowed at any Technical Committee meeting. Telephonic/virtual vote shall be enacted to approve actions and to hear reports. Telephonic/virtual vote shall only be allowed when the conference call device/online platform being used allows each member participating by phone/computer to be identified when speaking and 15 20  allows all participants, whether on the telephone/online or at the meeting, to hear each other at the same time. Telephonic/virtual vote shall be enacted on the request of any Technical Committee Member when he/she cannot attend the meeting due to reasons beyond his/her control. The members who cannot attend the meeting in person shall inform MPO staff of their need to participate by telephone/online Telephonic/virtual vote shall not conflict with the codes and regulations of the entity that is represented by the Technical Committee Member. The telephonic/virtual action shall be in accordance with the New Mexico Open Meeting Act (5661 NMSA 10-15-1). Amendment Process & Renewal I. Amending the Bylaws If the Bylaws require an amendment, the formal procedures are described as follows: 1. The MPO Officer will bring the proposed amendment to the attention of the Technical Committee. 2. After reviewing the amendment, the MPO officer or designee will recommend that the Technical Committee forward a recommendation of approval of the amendment to the Policy Committee. 3. The Policy Committee will be asked to review the amendment and approve the change to the Bylaws document. II. Renewal of the Bylaws The Committee Bylaws and Operating Procedures document will guide MPO committee meetings for a three year period. The document will be formally reviewed in conjunction with the MPO Joint Powers Agreement near the end of the three year period to make necessary changes and updates. The renewal of the Bylaws, approved by the Policy Committee on __________, will be in effect from October 1, 2023 until September 30, 2026. In the months prior to renewal, the MPO will review the document with the Technical and Policy Committees. A 30-day public comment period will be opened prior to approval by the Policy Committee. The Bylaws document will be made available on the MPO website 16 21 (www.farmingtonmpo.org) and at the MPO Office (100 W. Broadway, Farmington). 17 22  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: Bicycle and Pedestrian Plan Update Prepared by: Aaron Sussman Date: April 12, 2023 PRESENTATION Aaron Sussman of Toole Design Group will provide an update on the Bicycle and Pedestrian Plan. Stakeholder’s session will be held at the end of the regularly scheduled Committee Meeting. 23  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Status of Entity Projects Prepared by: MPO Staff & Technical Committee Members Date: April 12, 2023 BACKGROUND ▪ The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives. ▪ Listed below are current entity projects some of which are part of the FFY2022-2027 TIP. ▪ The Policy Committee approved the new FFY2022-2027 TIP on May 27, 2021, which became effective on October 1, 2021. ATTACHMENT ▪ The Status Report Table of project updates received from Technical Committee members. Subsequent project updates will be presented by members during the committee meeting. INFORMATION ITEM ▪ This is an information item only. Committee members will have an opportunity to provide any needed feedback/updates/details regarding the status of current projects. 24  Status Reports – Entity Projects – April 12, 2023 Aztec F100091 East Aztec Arterial Phase III F100410 McWilliams Rd. Bloomfield F100300 East Blanco Bridge Farmington F100099 Foothills Drive Enhancement Phase II F100100 East Pinion Hills Blvd Extension F100101 Phase I F100102 F100132 20th Street Phase III F100390 Foothills Drive Phase III TF00001 Red Apple Transit Kirtland F100420 CR 6405 F100430 CR 6411 San Juan County F100021 East Pinon Hills Blvd Extension Phase III F100320 Kirtland Schools Walk Path Extension F100360 CR 3000 Bridge Replacement F100370 CR 3500 Bridge Replacement F100400 Lower Animas Valley River Trail NMDOT F100170 NM 173 F100350 NM 371/Navajo 36 F100351 NM 371/Navajo 36 F100340 US 550 pavement rehab F100341 F100342 25  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #8 Subject: Information Items Prepared by: MPO Staff Date: April 12, 2023 INFORMATION ITEMS a. Update on MPO Quarterly, March 14th b. 2023 Transportation Project Fund Call for Projects 26  The minutes from the March 8, 2023 Technical Committee meeting are on the following pages. 27  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING March 8, 2023 Technical Members Present: Colby Gibson, CDBG Planner FMTN Lisa Hale-BlueEyes, San Juan County Nick Porell, San Juan County Virginia King, City of Farmington Dan Flack, Town of Kirtland Technical Members Absent: Javier Martinez, NMDOT District 5 Beth Escobar, City of Farmington Andrew Montoya, Red Apple Transit Prudence Brady, City of Bloomfield Staff Present: Peter Koeppel, MPO Officer Olivia Groeber, MPO Associate Planner Staff Absent: None Others Present: Shannon Glendenning, Planning Liaison, NMDOT Aaron Sussman, Toole Design Cherita, Planning Ruben, Public Works Director, Aztec alt. James Mexia, NMDOT Steven Saavedra, City of Aztec 1. CALL TO ORDER Nick Porell called the meeting to order at 10:01 am. 2. APPROVE THE MINUTES FROM THE FEBRUARY 8, 2023 TECHNICAL COMMITTEE MEETING MOTION – Colby Gibson SECOND – Nick Porell Colby Gibson moved to approve the minutes from the February 8, 2023 Technical Committee meeting. Nick Porell seconded the motion. The motion to approve the minutes passed unopposed. 28 3. STORM WATER MANAGEMENT FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Storm Water Management Prepared by: Olivia Groeber Date: March 8, 2023 GENERAL OVERVIEW Overview of entities management plans/ actions in relation to the transportation network. USEFUL LINKS SCJ Floodplain Management Page https://www.sjcounty.net/government/community- development/floodplain-management (This is where you will find the Multi-Jurisdictional Natural Hazard Mitigation Plan) Farmington & Storm Water Management http://www.fmtn.org/306/Floodplain-Storm-Water-Management (This is where you will find the CRS Activity 510) FEMA Page About CRS Program/ NFIP https://www.fema.gov/floodplain-management/community-rating- system#:~:text=The%20Community%20Rating%20System%20(CRS,Over%201%2C500%20communities%20participate%2 0nationwide. Stormwater Complaints & Concerns FMTN 2022 Map https://maps.fmtn.org/portal/apps/mapviewer/index.html?webmap=1cb89626b9304fe9bd4115dc51c0d8ea Aztec’s Stormwater Management Page http://www.aztecnm.gov/stormwater.html Bloomfield Planning and Zoning Page http://www.bloomfieldnm.com/planning-zoning.html USGS New Mexico Discharge https://waterdata.usgs.gov/nm/nwis/current/?type=flow Nick Porell – MS4 operation (EPA Program, storm water quality program that monitors things like turbidity, e. coli, hydrocarbons, etc. from streets) Farmington is involved in (as well as Aztec, SJC, and NMDOT) It is hard to get at point sources (Ag is exempt from CWA) Other comments on the MS4 group, sampling plan, etc. Comes from area where storm water was heavily regulated – multi-stage system, for There is a first flush clean that water, flood control system, etc. EPA still has authority over the water act for NM rather than a state agency (only a few states under them still). 4. STATUS OF ENTITY PROJECTS 29  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Status of Entity Projects Prepared by: MPO Staff & Technical Committee Members Date: March 8, 2023 BACKGROUND ▪ The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives. ▪ Listed below are current entity projects some of which are part of the FFY2022-2027 TIP. ▪ The Policy Committee approved the new FFY2022-2027 TIP on May 27, 2021, which became effective on October 1, 2021. ATTACHMENT ▪ The Status Report Table of project updates received from Technical Committee members. Subsequent project updates will be presented by members during the committee meeting. INFORMATION ITEM ▪ This is an information item only. Committee members will have an opportunity to provide any needed feedback/updates/details regarding the status of current projects. Status Reports – Entity Projects – March 8, 2023 Aztec F100091 East Aztec Arterial Phase III 90% comments next week, 2 wks after that go to PSNE on arterial F100410 McWilliams Rd. Working on 50% plans completed this week, talking to engineer, no schedule on that, know where sidewalk/ width of street is (asphalt) in design, working on storm issues toward Oliver (2 ft retaining wall on the north side, make a bench area swale type area etc. – south side no curb and gutters, want detention pond but there is a gas line there, look for alternative site) Bloomfield F100300 East Blanco Bridge Still in ROW issue with owner, moving ahead, but issue with 404 permit with Core of Engineers, hope to go out to bid soon Farmington F100099 Foothills Drive Enhancement Phase In close out process II F100100 East Pinion Hills Blvd Extension Review, plan finalized, early Feb. was F100101 Phase I supposed to happen not sure F100102 Accepted and submitted, will have finalized with environmental documents by the end of next week F100132 20th Street Phase III Back in construction as of last week, will finish with remaining sidewalks F100390 Foothills Drive Phase III ROW acquisition, 3 TCPs signed, payment to finish up paperwork there, BLM is left to get information from them TF00001 Red Apple Transit Kirtland F100420 CR 6405 Bid openings this afternoon F100430 CR 6411 San Juan County F100021 East Pinon Hills Blvd Extension Agreement for congressionally directed Phase III spending – ROW activities – want to create a resolution for PC for how the project will be funded (need extension amendment) 30  F100320 Kirtland Schools Walk Path Winter shut down, waiting on extension Extension amendment F100360 CR 3000 Bridge Replacement At 60% design (all local money) F100370 CR 3500 Bridge Replacement F100400 Lower Animas Valley River Trail Alternatives report shared with commission and city of Aztec/ FMTN this June James Madia NMDOT F100170 NM 173 Will come out of winter suspension in few months F100350 NM 371/Navajo 36 Plans are approaching POC level, will review next Tuesday F100351 NM 371/Navajo 36 F100340 US 550 pavement rehab Plans for first phase will be go out to bid, F100341 construction begin this spring (other two parts F100342 are in development) Fisher sand and gravel – public meeting later this month and construction begin April the 3rd DISCUSSION: Aztec – Steven Saavedra Bloomfield – Prudence Brady Farmington – Virginia King Kirtland – Dan Flack San Juan County – Nick Porell NMDOT – Javier Martinez (sub. James Madia) 5. REPORTS FROM NMDOT Planning Bureau – Shannon Glendenning Statewide transportation study – please distribute the survey out to local governments, transit riders, everyone Federal Hwy Administration – there were not many applicants, but perhaps there will be another call soon. District 5 – Javier Martinez (sub. James Madia) No additional updates. DISCUSSION: There was no further discussion form the committee. 6. INFORMATION ITEMS 31  Subject: Information Items Prepared by: MPO Staff Date: March 8, 2023 INFORMATION ITEMS a. 2024 Transportation Project Fund Calls for Projects Open now, we as MPO submit on behalf if you would like to apply. Must discuss with DOT. New PF? Yes, will send an email with information about. b. Bicycle/ Pedestrian Plan Update Consultants come back April 12th (TC Meeting). Stakeholders meeting after the TC meeting. Evening of April 12th another public meeting at the Civic Center as an update on the comments and things going on. DISCUSSION: 7. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no additional business from the Chairman, Members and Staff. 8. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda. 9. ADJOURNMENT MOTION – Lisa Hale-BlueEyes SECOND – Colby Gibson TIME – 10:39 am Lisa Hale-BlueEyes moved to adjourn the meeting. Colby Gibson seconded the motion. The motion passed with no opposition. The meeting at 10:39 am. ___________________________ ___________________________ Nick Porell, Technical Committee Chair MPO Staff 32