Planning & Zoning

A GENDA Planning & Zoning Commission City Council Chambers – 800 Municipal Drive December 15, 2016, at 3:00 p.m. Item Page 1 Call Meeting to Order 2 Approval of the Agenda 3 Approval of the Minutes of the November 10, 2016 P&Z Meeting 12 4 Petitions FP 16-102 – a request from Joe Kozimor, represented by Cheney- 1 Walters-Echols, Inc., for a final plat for Little Creek Phase VI, a subdivision of 46 lots located on 12.64 acres north of Little Creek Phases IV and V, Starling Lane, and US 64. (Mary Holton) 5 Business from: Floor: Chairman: Members: Staff: 6 Adjournment ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with mobility disabilities. If you plan to attend a meeting and need an auxiliary aid or service, please contact the City Clerk's office at 599-1101 or 599-1106, prior to the meeting so arrangements can be made. 1 2 3 4 5 6 7 8 9 10 11  MINUTES PLANNING & ZONING COMMISSION November 10, 2016 The Planning and Zoning Commission met in a regular session on November 10, 2016 at 3:00 p.m. in the City Council Chambers, 800 Municipal Drive, Farmington, New Mexico P&Z Members Present: Chair-Joyce Cardon Ryan Brown Shay Davis Clint Freeman Kristin Langenfeld Cheryl Ragsdale Paul Thompson Cody Waldroup Del Washburn P&Z Members Absent: Dacia Yazzie Staff Present: Jennifer Breakell Derrick Childers Teri Clashin Mary Holton Cindy Lopez Toni Sitta Karen Walker Others Who Addressed the Commission: Ireke Cooper Doug Dykeman John McNeill Derald Polston Call to Order Chair Joyce Cardon called the meeting to order at 3:00 p.m. There being a quorum present the following proceedings were duly had and taken. Presentation of the Agenda There were no changes to the agenda. Approval of the Minutes A motion was made by Commissioner Davis and seconded by Commissioner Waldroup to approve the minutes of the September 15, 2016 P&Z Meeting. This motion was approved unanimously by a 9-0 vote. COMMUNITY DEVELOPMENT PETITION REPORT Petition No. FP 100 & 101 Final Plat – L & V Subdivision Planning & Zoning Commission Discussion of Petitions FP 100 & 101, 2016 on November 10, 2016 Director Mary Holton presented the staff report for FP 100 & 101, a request from Vernon Gladden, represented by Cheney-Walters-Echols, Inc. for 2 final plats for L & V Subdivision #1 and #2, located at CR 6480 and Road 6478 north of Kirtland. The petitioner requests final plat approval of two (2) Class 2 subdivisions, each containing five (5) residential lots. The legal descriptions for each subdivision indicate that each consists of 4.73 acres. Ms. Holton said that both final plats are originally part of a 1973 survey tract layout for Geoff McMahon. There are still some issues remaining with the final plat. Those issues will be worked out with Mr. Gladden and Mr. George Walters. Staff recommends approval subject to resolving deficiencies and conditions noted in the Staff Report for November 10, 2016. Those issues will be worked out between the petitioner, the representative, and staff. Vernon Gladden, who resides at 7 Road 6447 in Kirtland stated that he was not aware of the issues prior to the meeting. Mr. Gladden said he is positive that the issues will be resolved. Planning & Zoning Commission Action of Petition FP 100 & 101 on November 10, 2016 A motion was made by Commissioner Davis and seconded by Commissioner Waldroup to approve Petitions FP 100 & 101, a request from Vernon Gladden, represented by Cheney- Walters-Echols, Inc. for 2 final plats for L & V Subdivision #1 and #2, located at CR 6480 and Road 6478 north of Kirtland subject to recommendations by staff. AYE: Chair Cardon, Commissioners Brown, Davis, Freeman, Langenfeld, Ragsdale, Thompson, Waldroup, and Washburn. NAY: None Abstained: None Absent: Commissioner Yazzie. Motion passed 9-0 Quasi-Judicial and Open Meetings Act - Jennifer Breakell Jennifer Breakell, Farmington City Attorney, presented a Power Point presentation on the rules of quasi-judicial meetings and the role of Commissioners. Ms. Breakell discussed issues that can arise when Commissioners discuss petitions with other people or visit petition sites. This presents unfair knowledge that other Commissioners are not privy to and could possibly result in a skewed decision on a petition. Quasi-Judicial proceedings require that all parties have the opportunity to hear all of the facts and are able to cross examine. All facts are required to be heard at a public hearing that has been noticed. Several Commissioners present asked questions of Ms. Breakell concerning this topic. Ms. Breakell also presented a Power Point presentation on the Open Meetings Act. She explained state statute on noticing, minutes, and reasonable time for final decisions. Unified Development Code Refresher Course - Cindy Lopez Cindy Lopez, Community Development Senior Planner, presented a Power Point presentation on where Commissioners can find answers to planning and zoning questions in the UDC, Unified Development Code. Ms. Lopez pointed out the Comprehensive Plan and the Piñon Hills Boulevard Corridor Plan that guides planners when presenting petitions. Several Commissions present asked questions of Ms. Lopez concerning this topic. Existing Building Code Informational Training - Derrick Childers Derrick Childers, Community Development Chief Building Official, gave a presentation based on the IEBC, International Existing Building Code. The code is used statewide and attempts to make it less cost prohibitive to remodel older buildings. Business from the Floor: There was no business from the Floor. Business from the Chair: There was no business from the Chair. Business from the Members: There was no business from the Members Business from Staff: Ms. Lopez mentioned that December 15, 2016 is the last meeting for this year. Adjournment: With no further business and a motion by Commissioner Davis and seconded by Commissioner Langenfeld, the Planning and Zoning Commission meeting November 10, 2016 was adjourned at 4:34 p.m. ____________________________ _____________________________ Joyce Cardon Karen Walker Chair Administrative Assistant