Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, February 1, 2021 Virtual via Zoom (ID 831 3657 8320) Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. *ADOPTION OF MINUTES 4-6 a. Regular Council Meeting 01.18.2021 UA 7 b. Budget Workshop 01.25.2021 UA Page 1 of 30  IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR JANUARY IN THE AMOUNT OF $43,766.69 8-9 a. AP.PAYROLL JANUARY 2021 V. PUBLIC COMMENT VI. UNFINISHED BUSINESS a. Garbage Rates b. Offers on properties 10 - 25 c. Budget Budget Workshop (2) d. Positions/postings e. New logo purchases VII. NEW BUSINESS 26 - 29 a. Fiscal Year 2020 Budget Amendments BUDGET AMENDMENT FY2020 30 b. Apprenticeship Support for Michigan Works Regional Implementation Consortia Letter of Support-Employers VIII. ADMINISTRATIVE REPORT a. Meeting with Bakertilly on 2/5/2021 at 10am. IX. COMMITTEE REPORT a. DPW a.1. 1/28/2021 Meeting a.2. Equipment purchase recommendations/discussion. X. EXTENDED PUBLIC COMMENT Page 2 of 30 XI. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON MONDAY, FEBRUARY 15, 2021 Page 3 of 30  MINUTES Regular Council Meeting 6:00 PM - Monday, January 18, 2021 Virtual via Zoom (ID Meeting ID: 884 9064 5324) The Regular Council of the Village of Farwell was called to order on Monday, January 18, 2021, at 6:00 PM in the Virtual via Zoom (ID Meeting ID: 884 9064 5324), with the following members present: PRESENT: President Tracey Jackson, Trustee Allen Brewer, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, and Trustee Shawn Burger EXCUSED: I. APPROVAL OF THE AGENDA a. Trustee Allen Brewer made a motion to approve the agenda Trustee Gina Hamilton seconded the motion. Motion Carried II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Gina Hamilton made a motion to approve the consent agenda Trustee Linda Williams seconded the motion. Motion Carried III. *ADOPTION OF MINUTES a. Regular Council Meeting Minutes 1.4.2021 b. Budget Workshop 1.11.2021 IV. PUBLIC COMMENT V. UNFINISHED BUSINESS a. The Council discussed the current garbage rates and it was decided that rates Page Page41ofof30 3  will need to increase due to the increasing costs with Waste Management's services and the cost of truck maintenance. Adrian will get started on a resolution and will present/discuss this in future meetings. Trustee Allen Brewer made a motion to raise the garbage rate by $1.00 per month for the 2021/2022 fiscal year Trustee Jeff Linton seconded the motion. Motion Carried b. Trustee Jeff Linton made a motion accept the offers on two Village lots for five thousand dollars each with the following exceptions; both properties must be significantly developed within three years and if not the purchaser must sell the properties back to the Village for the original purchase price and second, the Village will give a public corporations deed, rather than a warranty deed, limiting the standard warranties of title to acts of the Village itself. The deed given by the Village will include a covenant prohibiting on transfer, resale, or otherwise alienating the property by the Grantees, which will extend for three years after the date of the deed Trustee Amanda Pfruender seconded the motion. Roll Call; Motion Carried c. The Finance Committee will review the policy for overtime and comp time and will bring back their recommendations to the Council. Trustee Allen Brewer made a motion to raise the wage for the Clerk/Treasurer to $16.00 per hour Trustee Gina Hamilton seconded the motion. Motion Carried d. It was the consensus of the Council that the Clerk/Treasurer can make copies of keys that are in short supply so that spares are available, as long as records of these copies are made. VI. NEW BUSINESS a. There was discussion on how to handle the upcoming public hearings. Right now, it was decided to publish the hearings as in person and then make changes if any orders were issued or amended preventing them from being so. b. The seasonal and part time positions were discussed including advertising at the local schools and colleges. The job descriptions were approved for Adrian to start looking into options for publishing. c. The CD's at MFCU are up for renewal. It was the consensus of the Council to keep the CD's as they are. VII. ADMINISTRATIVE REPORT a. The Audit is scheduled for the week of May 3, 2021. b. An updated contact list with correct phone numbers was handed out. VIII. TREASURER REPORT a. Page Page52ofof30 3  The bank and Fund Report ending 12.31.2020 was presented. b. The Treasurer's Report ending 12.31.2020 was presented. IX. COMMITTEE REPORT a. PARKS AND REC b. ZONING a. An updated complaint list was presented. b. A year in review of 2020's violations was presented. c. The Planning Commission Meeting scheduled for January 14, 2021 was scheduled due to in person meeting restrictions. A new meeting will be scheduled as soon as in person meetings are allowed. c. DPW a. DPW Chair Jeff Linton gave reviewed the DPW Meeting from January 14, 2021. The DPW Supervisor discussed the need to have the flow meters calibrated and that the cost is going to be unknown until the service is completed, but could be up to $3500.00, however the funds are available. d. PERSONNEL X. EXTENDED PUBLIC COMMENT XI. ADJOURNMENT a. Trustee Allen Brewer made a motion to adjourn the meeting at 7:15 pm Trustee Linda Williams seconded the motion. Motion Carried NEXT REGULAR COUNCIL MEETING ON MONDAY, FEBRUARY 1, 2021 Clerk/Treasurer President Page Page63ofof30 3  Village of Farwell Budget Workshop Meeting Minutes 6:00 PM- Monday, January 25, 2021 Zoom ID 838 3593 4715 The Special Meeting of the Village of Farwell was called to order on Monday, January 25, 2021 at 6:00 PM, virtually, with the following members present: PRESENT: Trustee Gina Hamilton, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Shawn Burger, and President Tracey Jackson. ABSENT: Trustee Allen Brewer. I. Review budget/items with discussion and questions a. The changes were made and reviewed from the previous budget workshop. b. The Council requested that a DPW Meeting be scheduled before the first meeting of February to go over the equipment purchases, so that specifics can be discussed once more before the budget is adopted on February 15, 2021. A meeting is scheduled for Thursday, January 28, 2021. II. Public Comment: None. III. Adjournment a. Trustee Jeff Linton made a motion to adjourn the meeting at 7:50 PM. Trustee Linda Williams seconded the motion. 6 Yeas, 0 Nays, 1 Absent. Motion Carried _____________________________________________________________ Clerk/Treasurer _____________________________________________________________ Village President Page 7 of 30 01/29/2021 CHECK REGISTER FOR VILLAGE OF FARWELL CHECK DATE FROM 01/01/2021 - 01/31/2021 CHECK DATE CHECK VENDOR NAME AMOUNT 01/07/2021 EFT DTE ENERGY $ 34.00 01/07/2021 102695 CITY OF CLARE $ 150.00 01/07/2021 102696 CONSUMERS ENERGY $ 1,600.33 01/07/2021 102697 ERNIE TEAL $ 70.15 01/07/2021 102698 FAMILY FARM AND HOME $ 10.76 01/07/2021 102699 GT RUBBER SUPPLY, INC $ 177.98 01/07/2021 102700 JAYNIE SMITH HOERAUF, P.C. $ 1,277.50 01/07/2021 102701 JOHNSTON ELEVATOR $ 48.00 01/07/2021 102702 NAPA AUTO PARTS $ 53.42 01/07/2021 102703 PALMER'S HARDWARE $ 83.50 01/07/2021 102704 QUILL CORPORATION $ 71.65 01/07/2021 102705 RACHELLE ROBINSON $ 83.86 01/07/2021 102706 VERIZON WIRELESS $ 100.93 01/07/2021 EFT DTE ENERGY $ 237.92 01/07/2021 EFT DTE ENERGY $ 508.19 01/15/2021 102707 ACE HARDWARE $ 23.79 01/15/2021 102708 CONSUMERS ENERGY $ 2,168.05 01/15/2021 102709 DRUG SCREENS PLUS $ 45.00 01/15/2021 102710 GT RUBBER SUPPLY, INC $ 235.62 01/15/2021 102711 MICHIGAN PIPE & VALVE $ 53.56 01/15/2021 102712 NAPA AUTO PARTS $ 64.84 01/15/2021 102713 PRINTING SYSTEMS, INC. $ 797.86 01/15/2021 102714 QUALITY TRUCK AND TIRE $ 2,554.15 01/15/2021 102715 SEITER ELECTRIC, INC. $ 12.00 01/15/2021 102716 WASTE MANAGEMENT $ 486.75 01/28/2021 102718 ACE HARDWARE $ 41.83 01/28/2021 102719 ADRIAN KRAWCZYNSKI $ 12.25 01/28/2021 102720 AT&T $ 557.41 01/28/2021 102721 AT&T MOBILITY $ 63.50 01/28/2021 102722 BLUTECH DATA LLC $ 447.50 01/28/2021 102723 BS & A SOFTWARE $ 2,148.00 01/28/2021 102724 CONSUMERS ENERGY $ 3,213.41 01/28/2021 102725 ISABELLA BANK $ 1,008.22 01/28/2021 102726 JASON WALTERS $ 56.99 01/28/2021 102727 JONES AND HENRY ENGINEERS LTD $ 2,811.50 01/28/2021 102728 MICHIGAN DEPT OF ENVIRONMENTAL QUAL $ 3,650.00 01/28/2021 102729 MICHIGAN DEPT OF ENVIRONMENTAL QUAL $ 290.00 01/28/2021 102730 NAPA AUTO PARTS $ 757.84 01/28/2021 102731 OWENS $ 23.50 01/28/2021 102732 PITNEY BOWES GLOBAL FINANCIAL SERV $ 209.97 01/28/2021 102733 QUALITY TRUCK AND TIRE $ 780.40 01/28/2021 102734 QUILL CORPORATION $ 212.84 01/28/2021 102735 RTI LABORATORIES, INC. $ 135.80 01/28/2021 102736 RUSSELL DESIGN $ 2,809.68 01/28/2021 102737 SHULTS EQUIPMENT, LLC $ 140.00 01/28/2021 102738 STANDARD INSURANCE COMPANY $ 168.81 01/28/2021 102739 WASTE MANAGEMENT $ 509.34 01/28/2021 102740 WEX BANK $ 643.99 TOTAL OF 48 CHECKS $ 31,642.59 PAYROLL Page 8 of 30 1/7/2021 EMPLOYEE PAYROLL W/OPT OUT $ 6,422.38 1/21/2021 EMPLOYEE PAYROLL $ 5,701.72 TOTAL OF 2 PAYROLLS $ 12,124.10 TOTAL AP & PAYROLL - JANUARY 2021 $ 43,766.69 Page 9 of 30  OO'S17Z'EI'$ OO'IIS'L6L'TS OO’9SL'OI8'T$ S'|ViOJ. 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Garbage Truck Repairs $ 5,600.00 CR 101-441-850.000 COMMUNICATIONS/TELEPHONES Increased costs $ 500.00 CR 101-441-978.000 CAPITAL OUTLAY New licenses for equipment/lease interest $ 397.56 CR 101-596-818.000 SOLID WASTE DISPOSAL Increased cost per ton $ 3,500.00 CR 101-690-716.000 BCBS HEALTH INSURANCE Bella was not hired in before the budget was adopted. $ 1,700.00 CR 101-690-756.000 MARKET EXPENSES Market construction/repairs $ 6,450.00 CR 101-690-818.000 GRANT ENGINEERING RECREATION Engineering costs for park improvement $ 12,000.00 CR 101-690-978.000 RECREATIONAL IMPROVEMENTS Annual flowers went over budget & FM Electrical $ 6,605.37 CR 101-690-978.001 LAND IMPROVEMENTS Park Improvement Project Phase II $ 115,000.00 CR 101-923-956.000 PROP TAXES WRITTEN OFF Taxes written off as a loss $ 57.03 CR TOTAL $ 173,872.35 CR 202-451-706.000 SALARIES & WAGES OPERATIONS Wages $ 300.00 CR 202-451-715.000 SOCIAL SECURITY TAX Wages $ 30.00 CR 202-451-716.000 BCBS HEALTH INSURANCE Wages $ 150.00 CR 202-451-717.000 PENSION EXPENSE Wages $ 50.00 CR 202-451-818.000 CONTRACTED SERVICES Mill Rd./Dam Project $ 25,215.93 CR TOTAL $ 25,745.93 CR 202-463-706.000 SALARIES & WAGES OPEARTIONS Wages $ 2,000.00 CR 202-463-716.000 SOCIAL SECUIRTY TAX Wages $ 500.00 CR 202-463-716.000 BCBS HEALTH INSURANCE Wages $ 1,400.00 CR 202-463-717.000 PENSION EXPENSE Wages $ 300.00 CR 202-463-740.003 ROAD WORK-GRAVEL Waste water treatment plant gravel $ 2.06 CR 202-463-943.000 EQUIPMENT RENTAL Corrections/changes to the rental process were made $ 18,000.00 CR TOTAL $ 22,202.06 CR 203-463-706.000 SALARIES & WAGES OPERATIONS Wages $ 2,200.00 CR 203-463-715.000 SOCIAL SECURITY TAX Wages $ 100.00 CR 203-463-716.000 BCBS HEALTH INSURANCE Wages $ 1,600.00 CR 203-463-717.000 PENSION EXPENSE RM Wages $ 300.00 CR 203-463-740.002 ROAD WORK-GRAVEL Waste water treatment plant gravel $ 2.06 CR 203-463-943.000 EQUIPMENT RENTAL Corrections/changes to the rental process were made $ 22,000.00 CR TOTAL $ 26,202.06 CR 203-478-702.000 SALARIES & WAGES Wages $ 1,000.00 CR 203-478-715.000 SOCIAL SECURITY TAX Wages $ 250.00 CR 203-478-716.000 BCBS HEALTH INSURANCE Wages $ 700.00 CR 203-478-717.000 PENSION EXPENSE SI Wages $ 300.00 CR 203-478-740.00 OPERATING SUPPLIES Wages $ 985.09 CR TOTAL $ 3,235.09 CR 590-548-818.002 SEWER Discharge permit increased in amount $ 200.00 CR 590-548-818.003 ENGINEERING-SAW GRANT Engineering for closing out the SAW Grant $ 40,000.00 CR 590-548-850.000 COMMUNICATIONS-TELEPHONE Phone charges exceeded budget $ 947.29 CR 590-548-943.000 EQUIPMENT RENTIAL Corrections/changes to the rental process were made $ 9,000.00 CR 590-548-977.000 EQUIPMENT PURCHASES Discharge mower/gas detectors $ 949.46 CR TOTAL $ 51,096.75 CR 591-556-818.001 CONTRACTED SERVICES Sensus/GIS $ 1,842.00 CR 591-556-818.002 ENGINEERING-WATER PROJECT Water Reliability Study for grant $ 750.00 CR 591-556-943.000 EQUIPMENT RENTAL Corrections/changes to the rental process were made $ 1,500.00 CR TOTAL $ 4,092.00 CR 803-445-716.000 BCBS HEALTH INSURANCE Wages $ 800.00 CR TOTAL $ 800.00 CR Page 26 of 30  GENERAL FUND GL NUMBER DEBITS DESCRIPTION GL NUMBER CREDITS 101-101-703.002 $ 2,000.00 ZONING OFFICER BASE PAY 101-101-703.000 $ 1,000.00 101-101-740.000 $ 200.00 COUNCIL SUPPLIES 101-171-703.000 $ 500.00 101-101-756.001 $ 1,000.00 TRAINING COUNCIL 101-171-715.000 $ 200.00 101-101-756.002 $ 1,000.00 TRAINING ZONING 101-172-716.000 $ 1,000.00 101-101-860.000 $ 300.00 MILEAGE COUNCIL 101-215-715.000 $ 200.00 101-172-703.253 $ 6,000.00 DEPUTY CLERK BASE PAY 101-215-716.000 $ 100.00 101-172-860.000 $ 491.94 DEPUTY CLERK MILEAGE 101-215-850.000 $ 1,500.00 101-172-756.001 $ 1,500.00 DEPUTY CLERK TRAINING 101-215-900.000 $ 500.00 101-215-703.001 $ 1,500.00 VILLAGE CLERK JANITORIAL 101-215-958.000 $ 96.97 101-215-756.001 $ 1,786.77 VILLAGE CLERK TRAINING 101-215-978.000 $ 617.42 101-215-860.000 $ 957.80 MILEAGE CLERK 101-441-706.000 $ 10,000.00 101-441-756.002 $ 1,900.00 MISC. SOLD WASTE 101-441-715.000 $ 600.00 101-448-818.000 $ 1,000.00 SIDEWALKS 101-441-716.000 $ 5,500.00 101-450-740.000 $ 500.00 ST. LIGHT OPERATING SUPP. 101-441-756.001 $ 248.00 $ 20,136.51 101-441-778.000 $ 5,600.00 101-441-850.000 $ 500.00 101-441-978.000 $ 397.56 101-596-818.000 $ 3,500.00 101-690-716.000 $ 1,700.00 101-690-756.000 $ 6,450.00 101-690-818.000 $ 12,000.00 101-690-978.000 $ 6,605.37 101-690-978.001 $ 115,000.00 101-923-956.000 $ 57.03 $ 173,872.35 Page 27 of 30  MAJOR STREETS GL NUMBER DEBITS DESCRIPTION GL NUMBER CREDITS 590-548-756.000 $ 800.00 MISC. EXP. 202-451-706.000 $ 300.00 590-548-756.002 $ 2,000.00 SCHOOLING FOR SEWER 202-451-715.000 $ 30.00 590-548-778.000 $ 3,000.00 EQUIP. REPAIR & MAINT. 202-451-716.000 $ 150.00 590-548-779.000 $ 8,000.00 SEWER REPAIR & MAINT. 202-451-717.000 $ 50.00 $ 13,800.00 202-451-818.000 $ 25,215.93 202-463-706.000 $ 2,000.00 202-463-716.000 $ 500.00 202-463-716.000 $ 1,400.00 202-463-717.000 $ 300.00 202-463-740.003 $ 2.06 202-463-943.000 $ 18,000.00 TOTAL $ 47,947.99 LOCAL STREETS GL NUMBER DEBITS DESCRIPTION GL NUMBER CREDITS 591-556-756.000 $ 900.00 MISC. EXP. 203-463-706.000 $ 2,200.00 591-556-756.001 $ 2,000.00 SCHOOLING FOR WATER 203-463-715.000 $ 100.00 591-556-920.000 $ 3,000.00 UTILITIES 203-463-716.000 $ 1,600.00 $ 5,900.00 203-463-717.000 $ 300.00 203-463-740.002 $ 2.06 203-463-943.000 $ 22,000.00 203-478-702.000 $ 1,000.00 203-478-715.000 $ 250.00 203-478-716.000 $ 700.00 203-478-717.000 $ 300.00 203-478-740.00 $ 985.09 TOTAL $ 29,437.15 Page 28 of 30  SEWER GL NUMBER DEBITS DESCRIPTION GL NUMBER CREDITS 202-463-740.000 $ 3,900.00 OPERATING SUPPLIES 590-548-818.002 $ 200.00 202-463-740.002 $ 250.00 STREET SIGNS 590-548-818.003 $ 40,000.00 202-463-756.000 $ 2,000.00 TREE REMOVAL 590-548-850.000 $ 947.29 202-463-818.002 $ 5,900.00 CONTRACTED SERVICES 590-548-943.000 $ 9,000.00 $ 12,050.00 590-548-977.000 $ 949.46 TOTAL $ 51,096.75 WATER GL NUMBER CREDITS 591-556-818.001 $ 1,842.00 591-556-818.002 $ 750.00 591-556-943.000 $ 1,500.00 TOTAL $ 4,092.00 Page 29 of 30  109 S. Hall St. P.O. Box 374 Farwell, MI 48622 Phone: 989.588.9926 Fax: 989.588.4352 Regional Implementation Consortia Letter of Support-Employer Friday, January 29, 2021 Adrian Krawczynski Village Clerk & Treasurer Village of Farwell 109 S. Hall St. Farwell, MI 48622 State Apprenticeship Expansion 2020 Grant Review Committee, Our municipality supports the grant application prepared by Michigan Works! Region 7B and Great Lakes Bay Michigan Works! for the State Apprenticeship Expansion 2020 Grant Program. The scope of the proposed grant application will align CTE and post-secondary pre-apprenticeship training to increase the number of individuals across our region entering Registered Apprenticeship Programs and help create a talent pipeline for Advanced Manufacturing, Agribusiness, Construction, Healthcare and IT, as well as create opportunities for veterans and other underrepresented populations in apprenticeship programs. This grant application expands the work begun in the inaugural MiCareerQuest Middle Michigan 2019 and continues the focus on career exploration and the required training needed for careers in demand in our MiCareerQuest Middle Michigan 11 county region. We are willing to pursue apprenticeships as part of our talent outreach strategy. We are considering the following occupations for apprenticeship: Department of Publkic Work employees and Farmer’r Market employees. We expect to have to fill 3 jobs in the next 5 years. Our company is willing to serve on the Regional Implementation Consortia to expand Registered Apprenticeship Programs in the MiCareerQuest Middle Michigan region. We look forward to working collaboratively on this grant project upon successful award notification. Sincerely, Adrian Krawczynski Page 30 of 30