Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, August 2, 2021 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. *ADOPTION OF MINUTES 4-7 a. * 07.19.2021 Regular Council Meeting Minutes UA Page 1 of 11  IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR JULY IN THE AMOUNT OF $70,739.80 a. 8-9 a. 07.2021 AP & Payroll V. PUBLIC COMMENT VI. UNFINISHED BUSINESS 10 a. Trash services - Rick Fancon Trash Survey Results b. MEDC Grant Update c. MiBid Results *Spreader *Sweeper d. Park Electrical Update VII. NEW BUSINESS 11 a. Blutech Data Camera Quote VIII. ADMINISTRATIVE REPORT IX. COMMITTEE REPORT a. PARKS AND REC a.1. Upcoming Meeting: 8/5/2021 b. ZONING c. DPW c.1. Upcoming Meeting: 8/12/2021 Page 2 of 11  d. PERSONNEL d.1. 7/29/2021 Meeting X. EXTENDED PUBLIC COMMENT XI. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON MONDAY, AUGUST 16, 2021 AT 6PM Page 3 of 11  MINUTES Regular Council Meeting 6:00 PM - Monday, July 19, 2021 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, July 19, 2021, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Allen Brewer, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, and Trustee Shawn Burger EXCUSED: Trustee Linda Williams I. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following addition: item e under Unfinished Business, "Garbage rates/service" Trustee Gina Hamilton seconded the motion. Motion Carried II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Allen Brewer made a motion to approve the consent agenda Trustee Amanda Pfruender seconded the motion. Motion Carried III. *ADOPTION OF MINUTES a. *Regular Council Meeting 7.6.2021 IV. PUBLIC COMMENT V. UNFINISHED BUSINESS a. The Council came to a consensus to budget more funding for the next fiscal year for training opportunities. b. 2021 MERS Conference 10/7/2021 - 10/8/2021 Page Page41ofof11 4  Trustee Gina Hamilton made a motion to approve Clerk/Treasurer Adrian Krawczynski to attend the 2021 MERS Conference in Grand Rapids with a cost of approximately $605.00 Trustee Amanda Pfruender seconded the motion. Motion Carried c. Committee Chair/Member Descriptions were discussed. The Personnel Committee is meeting this Thursday (July 22nd) to start the process of creating the descriptions, expectations, etc. d. It was the consensus to keep the park restrooms open during the workday and for special events. VI. NEW BUSINESS a. Trustee Amanda Pfruender made a motion to adopt Resolution 2021-13, "Village Labor Day Fireworks" Trustee Shawn Burger seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Shawn Burger, Trustee Jeff Linton, Trustee Allen Brewer, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: Trustee Linda Williams. Motion Carried. b. ARPA funds were discussed. Trustee Shawn Burger made a motion to approve the application to apply for the U.S. Department of the Treasury Coronavirus State and Local Fiscal Recovery Funds Trustee Amanda Pfruender seconded the motion. Motion Carried Trustee Gina Hamilton made a motion to accept the U.S. Department of Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions Trustee Allen Brewer seconded the motion. Motion Carried Trustee Allen Brewer made a motion to accept the Assurance of Compliance with Title VI of the Civil Rights Act of 1964 Trustee Shawn Burger seconded the motion. Motion Carried c. Water & Sewer Tap-Ins for 333 Grace St. were discussed. It is the responsibility of the Village to bring service to the right of way. This will be at the cost of the Village. However, the customer will be responsible for the water and sewer tap in fees as well as the meter. Trustee Allen Brewer made a motion to accept the quote from Isabella Corporation to provide 2" water service to the right of way for 333 Grace St., in the amount of $9,850.00 Trustee Shawn Burger seconded the motion. Roll Call. Yeas: Trustee Allen Brewer, Trustee Shawn Burger, Trustee Jeff Linton, Trustee Amanda Pfruender, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: Trustee Linda Williams. Motion Carried. Trustee Gina Hamilton made a motion to approve the purchase of a 2" meter from ETNA Supply in the amount of $1,065.00 Trustee Amanda Pfruender seconded the motion. Motion Carried d. Repairs to the M6800 Kubota were discussed. Page Page52ofof11 4  Trustee Shawn Burger made a motion to approve the quote from Wallace Repair to repair the a/c compressor for the M6800 Kubota in the amount of $685.00 Trustee Jeff Linton seconded the motion. Motion Carried e. Repair or Replacement of one of the Lagoon Aerators was discussed. Due to the time that it will take to receive a new aerator, a rebuild would be the better option right now. Both option come with a one year warranty. Trustee Allen Brewer made a motion to approve the rebuilding of the aertor by Hamilton Electric in the amount of $1,310.00 Trustee Shawn Burger seconded the motion. Roll Call. Yeas: Trustee Allen Brewer, Trustee Shawn Burger, Trustee Jeff Linton, Trustee Amanda Pfruender, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: Trustee Linda Williams. Motion Carried. f. Replacement of the bucket for the bucket truck was discussed. The bucket needs to pass inspection on an annual basis but the current condition of the bucket will not currently pass. Once the new bucket is received, Jason will set up an appointment for inspection. Trustee Allen Brewer made a motion to approve the purchase of a new bucket from Plastic Composites in the amount of $1,810.00 with approximately $211.00 in freight Trustee Shawn Burger seconded the motion. Motion Carried g. MacAllister needs a new rental application to update their systems. We have previously rented from them in the past when a piece of equipment is needed. It was the consensus to go ahead and update our rental application. VII. ADMINISTRATIVE REPORT VIII. TREASURER REPORT a. The Treasurer's Report as of 7/15/2021 was presented. b. The Bank and Fund Report ending 6/30/2021 was presented. IX. COMMITTEE REPORT a. PARKS AND REC a. Upcoming meeting 8.5.2021 at 5:30pm b. ZONING a. An updated Zoning & Ordinance List was presented. c. DPW a. An overview of the DPW Meeting from7/15/2021 was presented to Council by Committee Chair Jeff Linton. There was some discussion to notify the Committee Chair when/if there are issues or complaints regarding their respective Committee. Page Page63ofof11 4  d. PERSONNEL a. Upcoming Meeting 7.22.2021 at 5:30pm X. EXTENDED PUBLIC COMMENT XI. ADJOURNMENT a. Trustee Allen Brewer made a motion to adjourn the meeting at 7:02pm Trustee Shawn Burger seconded the motion. Motion Carried NEXT REGULAR COUNCIL MEETING ON MONDAY, AUGUST 2, 2021 AT 6:00PM Clerk/Treasurer President Page Page74ofof11 4  CHECK REGISTER - VILLAGE OF FARWELL DATES 7/1/2021 - 7/31/2021 Check Date Check Vendor Name Amount 07/06/2021 103060 CITY OF CLARE $ 150.00 07/06/2021 103061 ERNIE TEAL $ 116.07 07/06/2021 103062 FARWELL FARMER'S MARKET $ 40.00 07/06/2021 103063 JAYNIE SMITH HOERAUF, P.C. $ 1,061.05 07/06/2021 103064 RITE-WAY ASPHALT PAVING, INC. $ 28,864.00 07/06/2021 103065 STAPLES $ 269.43 07/06/2021 103066 VERIZON WIRELESS $ 220.01 07/06/2021 103067 BOUCHEY & SONS $ 100.00 07/06/2021 103068 FAMILY FARM AND HOME $ 59.98 07/06/2021 103069 HUTSON INC. $ 240.20 07/06/2021 103070 NAPA AUTO PARTS $ 13.98 07/06/2021 12(E) DTE ENERGY $ 300.21 07/20/2021 103071 AT&T $ 665.70 07/20/2021 103072 CLARE COUNTY CLEAVER $ 80.00 07/20/2021 103073 CLARE COUNTY REVIEW $ 341.00 07/20/2021 103074 CLARE COUNTY TREASURER $ 261.90 07/20/2021 103075 CONSUMERS ENERGY $ 3,460.31 07/20/2021 103076 DRUG SCREENS PLUS $ 180.00 07/20/2021 103077 HUTSON INC. $ 148.07 07/20/2021 103078 MICHIGAN PIPE & VALVE $ 222.50 07/20/2021 103079 MIDMICHIGAN HEALTH $ 58.00 07/20/2021 103080 NAPA AUTO PARTS $ 41.94 07/20/2021 103081 PALMER'S HARDWARE $ 178.61 07/20/2021 103082 STANDARD INSURANCE COMPANY $ 168.81 07/20/2021 103083 STAPLES $ 27.99 07/20/2021 103084 WALLACE REPAIR $ 323.52 07/20/2021 103085 WASTE MANAGEMENT $ 547.93 07/20/2021 103086 WEX BANK $ 1,133.24 07/22/2021 103088 ETHAN GAINFORTH $ 46.80 07/22/2021 103089 ISABELLA BANK $ 2,398.38 07/22/2021 103090 MCNEILLY MANGEMENT $ 66.04 07/22/2021 103091 MCNEILLY MANGEMENT $ 410.00 07/22/2021 103092 PLASTIC COMPOSITES CO. $ 2,021.00 07/22/2021 103093 VILLAGE OF FARWELL $ 103.66 07/29/2021 103095 ACE HARDWARE $ 22.56 07/29/2021 103096 AT&T MOBILITY $ 63.50 07/29/2021 103097 BLUTECH DATA LLC $ 125.00 07/29/2021 103098 BOUCHEY & SONS $ 387.00 07/29/2021 103099 CLARE COUNTY ROAD COMMISSION $ 4,676.25 07/29/2021 103100 CONSUMERS ENERGY $ 2,825.92 07/29/2021 103101 DIRECT CURRENT SPECIALIST $ 234.50 07/29/2021 103102 ERNIE TEAL $ 139.95 07/29/2021 103103 ETNA SUPPLY COMPANY $ 3,000.00 07/29/2021 103104 GRAFX CENTRAL $ 101.75 Page 8 of 11 07/29/2021 103105 NAPA AUTO PARTS $ 30.99 07/29/2021 103106 SURREY TOWNSHIP $ 912.55 07/29/2021 103107 TRACE ANALYTICAL LABORATORIES, INC. $ 168.00 07/29/2021 103108 WASTE MANAGEMENT $ 557.50 Total of 47 Checks $ 57,565.80 PAYROLL Regular Pay w/Opt-Out 7/8/2021 $ 6,858.55 Regular Pay 7/22/2021 $ 6,315.45 Total of 2 Payrolls $ 13,174.00 TOTAL AP & PAYROLL - JULY 2021 $ 70,739.80 Page 9 of 11 1. How satisfied are you with the current Very dissatisfied Dissatisfied Neutral Satisfied Extr. Satisfied N/A trash services provided to Village 7% 2% 10% 36% 46% 0% residents? 4 1 6 22 28 0 2. How often do you recycle using the Never Once per month Twice per month Once per week >once/week N/A recycling container located at the DPW 44% 18% 21% 11% 3% 2% Building? 27 11 13 7 2 1 Village DPW Contracted N/A 3. In the event of a rate increase, would 80% 5% 15% you rather have trash collection performed by the Village DPW or collection from a contracted company? 49 3 9 Yes No N/A 4. An approx. increase in trash services 70% 26% 3% would be an increase of $2.90/month for contracted services. Would this increase be affordable for your household? 43 16 2 Yes No N/A 5. If the Village decided to contract trash 18% 72% 10% services that corresponded with a rate increase, would your household opt out of curbside trash pickup? 11 44 6 6. If the Village decided to continue in Yes No N/A house trash services that corresponded 13% 82% 5% with a rate increase, would your household opt out of curbside trash pickup? 8 50 3 Page 10 of 11  BLUTECH DATA Estimate 1839 Marathon Dr. Cadillac, MI 49601 US 231.668.9009 sales@blutechdata.com www.blutechdata.com ADDRESS SHIP TO Village Of Farwell Village Of Farwell Village Of Farwell Village Of Farwell Kayla Randle Kayla Randle ESTIMATE # DATE EXPIRATION DATE 1003 07/22/2021 07/22/2021 DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT Hikvision ip camera HD ip camera 2 175.00 350.00T 4 Megapixel High Resolution Full HD1080p Video Dual Video Streams 3D Digital Noise Reduction Smart Features PoE (802.3af) IR IP66 and IK08 Protection misc materials Misc materials 1 75.00 75.00 wire management - wire - connectors ect. trip charge / labor Trip charge - labor 3.50 85.00 297.50 SUBTOTAL 722.50 TAX 21.00 TOTAL $743.50 Accepted By Accepted Date Page 11 of 11