Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, April 4, 2022 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. ADOPTION OF MINUTES 4-8 a. March 21, 2022 Regular Council Meeting Minutes 03.21.2022 Regular Council Meeting Minutes - UA 9 - 10 b. Special Meeting 3.22.2022 Page 1 of 18  03.22.2022 Special Meeting Minutes - UA IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR MARCH, 2022 IN THE AMOUNT OF $93,805.08 11 a. 03.2022 AP&Payroll V. PUBLIC COMMENT VI. UNFINISHED BUSINESS 12 - 17 a. Council Rules of Procedure Council Rules of Procedure b. Seasonal Employment c. Behavior Policy d. DPW Internet/Cameras e. Food Trucks/Vendors VII. NEW BUSINESS 18 a. Resolution 2022-05 2022-05 Health Insurance Exemption b. DDA Discussion VIII. ADMINISTRATIVE REPORT IX. COMMITTEE REPORT a. PARKS AND REC b. ZONING c. DPW Page 2 of 18  d. PERSONNEL X. PRESIDENT DISCUSSION XI. EXTENDED PUBLIC COMMENT XII. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON MONDAY, APRIL 18TH AT 6:00PM Page 3 of 18  MINUTES Regular Council Meeting 6:00 PM - Monday, March 21, 2022 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, March 21, 2022, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, and Trustee Shawn Burger EXCUSED: Trustee Allen Brewer I. PUBLIC HEARING a. The public hearing was called open at 6:01pm. There was no public comment in regard to the Village of Farwell's intent to file an application with the U.S. Department of Agriculture, Rural Development, Rural Utilities Service. Trustee Gina Hamilton made a motion to adjourn the public hearing at 6:02pm Trustee Amanda Pfruender seconded the motion. Motion Carried II. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following additions: Under New Business - item c. "Employee Key Issuance" and item d. "CNH Capital Payoff - Backhoe". Under Committee Report (DPW): item 1. "Truck & Trailer Specialties Quote No. DQO003304", item 2. "PK Contracting Quote", item 3. "Tennis Court Demolition Quotes", item 4. "Grader Quotes", item 5. "Aegion/Corrpro Quote for Water Tower Inspection", and item 6. "Seasonal Employment" Trustee Linda Williams seconded the motion. Motion Carried III. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. Page Page41ofof18 5  a. Trustee Gina Hamilton made a motion to approve the consent agenda Trustee Amanda Pfruender seconded the motion. Motion Carried IV. *ADOPTION OF MINUTES a. *Regular Council Minutes March 7, 2022 V. PUBLIC COMMENT a. No public comment was received. VI. UNFINISHED BUSINESS a. The MEDC Agreement for the Michigan Infrastructure Grant was discussed. Trustee Gina Hamilton made a motion to enter into the agreement with the Michigan Economic Development Corporation for the purpose to provide funding to The Village of Farwell on behalf of the awarded Michigan Infrastructure Grant Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Amanda Pfruender, Trustee Linda Williams, Trustee Jeff Linton, Trustee Shawn Burger, and President Tracey Jackson. Nays: None. Absent: Trustee Shawn Burger. Motion Carried b. The internet at DPW & Farmer's Market was discussed. Adrian is going to try and get some pricing options for further discussion. c. 1997 GMC Dump Truck d. Updated rental agreements for the Farwell Farmer's Market and Park Pavilion were reviewed. Trustee Gina Hamilton made a motion to approve the changes made to the Farwell Farmer's Market and Park Pavilion rental agreements/policies Trustee Linda Williams seconded the motion. Motion Carried e. The Village of Farwell USDA Sewer Fund Cash Allocation Letter was reviewed. Trustee Linda Williams made a motion to approve the Village of Farwell USDA Sewer Fund Cash Allocation Letter dated March 21, 2022 Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Shawn Burger, and President Tracey Jackson. Nays: None. Absent: Trustee Allen Brewer. Motion Carried. f. The SAW Grant Legal Services Agreement was reviewed Trustee Gina Hamilton made a motion to agree to the Legal Services Agreement between The Village of Farwell and Jaynie Smith Hoerauf, P.C., attorney at law, for services rendered in relation to the organization, financing, construction, and initial operation of a sewer system Trustee Linda Williams seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Jeff Linton, Trustee Shawn Page Page52ofof18 5  Burger, and President Tracey Jackson. Nays: None. Absent: Trustee Allen Brewer. Motion Carried. g. The Behavior Policy/Agreement is still being worked on. This will be brought to Council for further discussion at the next meeting. VII. NEW BUSINESS a. Resolution 2022-04 - Parades/M-115 Closure Trustee Amanda Pfruender made a motion to approve Resolution 2022-04 Trustee Gina Hamilton seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Linda Williams, Trustee Jeff Linton, Trustee Shawn Burger, and President Tracey Jackson. Nays: None. Absent: Trustee Allen Brewer. Motion Carried. b. 2022 MAMC Clerk Conference & Classes Trustee Linda Williams made a motion to approve Adrian Krawczynski to attend the MAMC Clerk Conference and Classes June 22nd - June 24th Trustee Amanda Pfruender seconded the motion. Motion Carried c. Employee Key Issuance Trustee Gina Hamilton made a motion to issue Village Office keys to Jason Walters, DPW Supervisor Trustee Amanda Pfruender seconded the motion. Motion Carried d. CNH Industrial Capital Payoff. A payoff quote, good through March 30th, was presented to Council in the amount of $33,586.72. This would payoff the current equipment financed through CNH. Trustee Gina Hamilton made a motion to approve the payment of $33,586.72 to CNH Industrial Capital, to payoff the Case Tractor and attachments Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Amanda Pfruender, Trustee Linda Williams, Trustee Jeff Linton, Trustee Shawn Burger, and President Tracey Jackson. Nays: None. Absent: Trustee Allen Brewer. Motion Carried. VIII. ADMINISTRATIVE REPORT a. Adrian informed the Council that there will be a ribbon cutting ceremony for the Mill/Vandecar Road Project on Monday, April 11th at 1pm. IX. ZONING REPORT a. Adrian has reached out to Terry Acton to see if Clare County would be willing to contract Terry out for zoning/ordinance duties. X. TREASURER REPORT a. The Treasurer's Report dated 2.28.2022 was presented to Council. Page Page63ofof18 5  b. The Bank & Fund Report date 2.28.2022 was presented to Council. XI. COMMITTEE REPORT a. Finance Committee b. Parks & Recreation Committee c. DPW Committee Trustee Shawn Burger made a motion to approve the purchase of the uninstalled 11' stainless steel box from Truck & Trailer Specialties, in the amount of $14,960.00 Trustee Linda Williams seconded the motion. Roll Call. Yeas: Trustee Shawn Burger, Trustee Linda Williams, Trustee Jeff Linton, Trustee Amanda Pfruender, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: Trustee Shawn Burger. Motion Carried. Trustee Amanda Pfruender made a motion to approve PK Contracting to complete pavement markings, not to exceed a total cost of $10,000.00 Trustee Shawn Burger seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Shawn Burger, Trustee Linda Williams, Trustee Jeff Linton, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: Trustee Allen Brewer. Motion Carried. Five quotes were presented for an idea of how much it would be to demolish the tennis courts. This was not budgeted for this year, but it gives an idea of what a project like this might entail for next year. Trustee Linda Williams made a motion to approve the purchase of a 2021 Frontier 6', 3-point grader from Hutson Inc., in the amount of $1,720.00 Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Jeff Linton, Trustee Shawn Burger, and President Tracey Jackson. Nays: Trustee Gina Hamilton. Absent: Trustee Allen Brewer. Motion Carried 5-1 (opposed: Trustee Gina Hamilton). Trustee Amanda Pfruender made a motion to approve the quote, in the amount of $860.00, to complete the annual water tower inspection Trustee Gina Hamilton seconded the motion. Motion Carried Seasonal employment was discussed. Jason is going to reach out to last year's seasonal employee to see if and when they would be interested in starting. This will be on the agenda for the next meeting. d. Personnel Committee XII. EXTENDED PUBLIC COMMENT a. Undersheriff Miedzianowski from the Clare County Sheriff's Department was present to discuss any issues that the Village may have, and to let everyone Page Page74ofof18 5  know that if anything is needed from the Clare County Sheriff's Department to reach out. b. Public comment was received from four individuals on snow removal, blight, and employment. XIII. PRESIDENT DISCUSSION a. President Tracey Jackson provided some updates to the Council including some citizen concerns over vacant commercial properties within the Village. XIV. ADJOURNMENT a. Trustee Amanda Pfruender made a motion to adjourn the meeting at 7:21pm Trustee Gina Hamilton seconded the motion. Motion Carried NEXT REGULAR COUNCIL MEETING ON MONDAY, APRIL 4TH AT 6:00PM Clerk/Treasurer President Page Page85ofof18 5  MINUTES Special Meeting Meeting 6:00 PM - Tuesday, March 22, 2022 Village Council Room The Special Meeting of the Village of Farwell was called to order on Tuesday, March 22, 2022, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, and Trustee Shawn Burger EXCUSED: Trustee Allen Brewer I. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following addition: item b. Discussion on job descriptions. Trustee Linda Williams seconded the motion. Motion Carried II. PUBLIC COMMENT III. NEW BUSINESS a. The following employee reviews were completed. 6:10pm - J. Meylan 6:30pm - N. Silvestro 6:50pm - J. Walters 7:20pm - J. Mathews 7:40pm - A. Krawczynski b. Job descriptions were reviewed and the following updates were made: *Equipment Operator - Under item 4 change Michigan Department of Environmental Quality to EGLE and keep that the certifications are preferred, or can be obtained (no specific time limit). Keep the additional duties description as acting as a backup water and sewer operator when licensed. *Department of Public Works Laborer - Under item 3 change must be obtained to must be obtained within timeframe established by Council and that additional time may be granted upon review. Under item 12 keep 2 years from date of hire and change MDEQ to EGLE. Page Page91ofof18 2 IV. EXTENDED PUBLIC COMMENT V. ADJOURNMENT a. Trustee Amanda Pfruender made a motion to adjourn the meeting at 8:17pm Trustee Linda Williams seconded the motion. Motion Carried NEXT REGULAR COUNCIL MEETING ON MONDAY, APRIL 4TH AT 6:00PM Clerk/Treasurer President Page Page 102ofof18 2  VILLAGE OF FARWELL CHECK REGISTER 03/01/2022 - 3/31/2022 Check Date Check Vendor Name Amount 03/09/2022 103502 BRADYS BUSINESS SYSTEMS $ 543.35 03/09/2022 103503 CONSUMERS ENERGY $ 1,514.29 03/09/2022 103504 DTE ENERGY $ 1,149.99 03/09/2022 103505 INA STORE INC $ 739.20 03/09/2022 103506 PALMER'S HARDWARE $ 311.09 03/09/2022 103507 PITNEY BOWES $ 180.81 03/09/2022 103508 SEITER ELECTRIC, INC. $ 27.80 03/09/2022 103509 STAPLES $ 159.98 03/09/2022 103510 TRACE ANALYTICAL LABORATORIES, INC. $ 648.00 03/09/2022 103511 VERIZON WIRELESS $ 238.66 03/09/2022 103512 GREAT LAKES CENTRAL RAILROAD INC. $ 5,934.00 03/09/2022 103513 DILIGENT CORPORATION $ 3,272.50 03/09/2022 103514 FARWELL FARMER'S MARKET $ 220.00 03/09/2022 103515 MIDDLE MICHIGAN DEVELOPMENT CORP. $ 5,000.00 03/09/2022 103516 NAPA AUTO PARTS $ 14.99 03/09/2022 103517 REHMANN TECHNOLOGY SOLUTIONS $ 164.00 03/09/2022 103518 WASTE MANAGEMENT $ 459.90 03/09/2022 24(E) DEERE CREDIT, INC $ 421.96 03/21/2022 103527 CLARE COUNTY ANIMAL SHELTER $ 360.00 03/21/2022 103528 CLARE COUNTY REVIEW $ 126.00 03/21/2022 103529 MICHIGAN DEPART OF NATURAL RESOURCE $ 0.04 03/21/2022 103530 NAPA AUTO PARTS $ 28.15 03/21/2022 103531 USA BLUE BOOK $ 47.01 03/21/2022 103532 WEX BANK $ 1,685.67 03/23/2022 103539 ADRIAN KRAWCZYNSKI $ 125.19 03/23/2022 103540 ALMA BOLT COMPANY $ 124.96 03/23/2022 103541 AT&T $ 771.19 03/23/2022 103542 CNH INDUSTRIAL RETAIL ACCOUNTS $ 33,586.72 03/23/2022 103543 CONSUMERS ENERGY $ 1,569.70 03/23/2022 103544 FARWELL FARMER'S MARKET $ 125.00 03/23/2022 103545 ISABELLA BANK $ 1,773.74 03/23/2022 103546 MICHIGAN PIPE & VALVE $ 608.00 03/23/2022 103547 NAPA AUTO PARTS $ 715.87 03/23/2022 103548 REHMANN TECHNOLOGY SOLUTIONS $ 318.75 03/23/2022 103549 SEITER BROTHERS LUMBER & $ 29.50 03/23/2022 103550 SHULTS EQUIPMENT, LLC $ 216.00 03/23/2022 103551 STANDARD INSURANCE COMPANY $ 137.16 03/23/2022 103552 STAPLES $ 439.46 03/23/2022 103553 TRACE ANALYTICAL LABORATORIES, INC. $ 169.00 03/23/2022 103554 USA BLUE BOOK $ 205.92 03/23/2022 103555 WASTE MANAGEMENT $ 481.77 03/25/2022 103558 AT&T MOBILITY $ 63.50 03/25/2022 103559 BLUTECH DATA LLC $ 250.00 03/25/2022 103560 CONSUMERS ENERGY $ 3,740.27 03/25/2022 103561 DIRECT CURRENT SPECIALIST $ 20.00 03/25/2022 103562 ETNA SUPPLY COMPANY $ 420.00 03/25/2022 103563 QUALITY TRUCK AND TIRE $ 783.27 Total of 47 Checks: $ 69,922.36 PAYROLL 3/3/2022 REGULAR W/OPT OUT $ 7,067.42 3/17/2022 REGULAR W/CASH OUT $ 9,994.19 3/31/2022 REGULAR $ 6,821.11 TOTAL OF PAYROLLS $ 23,882.72 TOTAL AP & PAYROLL - MARCH 2022 $ 93,805.08 Page 11 of 18  VILLAGE OF FARWELL COUNCIL RULES OF PROCEDURE I. Regular and special meetings All meetings of the village council will be held in compliance with state statutes, including the Open Meetings act, 1976 PA 267 as amended, and with these rules. A. Decisions i. All decisions of a public body shall be made at a meeting open to the public. For purposes of any meeting subject to this subsection, except a meeting of any state legislative body, the public body shall establish the following procedures to accommodate the absence of any member of the public body due to military duty: a) Procedures by which the absent member may participate in, and vote on, business before the public body, including, if feasible, procedures that ensure 2-way communications. b) Procedures by which the public is provided notice of the absence of the member and information about how to contact that member sufficiently in advance of a meeting of the public body to provide input on any business that will come before the public body. B. Regular meetings Regular meetings of the village council will be held on the first Monday and third Monday of each month beginning at 6:00 p.m. at the village hall unless otherwise rescheduled by resolution of the council. Council meetings shall conclude no later than 10:00 P.M., subject to extension by the council. C. Special Meetings A special meeting shall be called by the clerk upon the request of the president or any three members of the council on at least 18 hours’ notice to each member of the council served personally or left at the council member’s usual place of residence. Special meeting notices shall state the purpose of the meeting. No official action shall be transacted at any special meeting of the council unless the item has been stated in the notice of such meeting. D. Posting requirements for regular and special meetings i. Within 10 days after the first meeting of the council following an election, a public notice stating the dates, times and places of the regular monthly council meetings will be posted at the village offices. If there is a change in the general schedule of regular meetings, the change will be posted within three (3) days after the change has been made, showing the new dates, times, and places for regular meetings. ii. For a rescheduled regular or a special meeting of the council, a public notice stating the date, time and place of the meeting shall be posted at the village hall at least 18 hours before the meeting. This also applies to a recessed meeting which occurs more than 36 hours after the time of recess. iii. The notice described above is not required for a meeting of the council in emergency session in the event of a severe and imminent threat to the health, safety or welfare of the public when two-thirds of the members of the council determine that a delay would be detrimental to the village’s efforts in responding to the threat. E. Minutes of regular and special meetings The clerk shall attend the council meetings and record all the proceedings and resolutions of the council in accordance with (Section 64.5 of the General Law Village Act of 1895 as amended and) the Open Meetings Act. In the absence of the clerk, the council may appoint one of its own members or another person to temporarily perform the clerk’s duties. Within 8 business days of a council meeting a synopsis showing the substance of each separate decision of the council or the entirety of the council proceedings shall be prepared by the clerk and shall indicate the vote of the council members. After the president approves this document, within 5 days it shall be posted on the village hall announcement board. A copy of the minutes of each regular or special council meeting 1 Page 12 of 18  shall be available for public inspection at the village offices during regular business hours. F. Study sessions Upon the call of the president or the council and with appropriate notice to the council members and the public, the council may convene a work session devoted exclusively to the exchange of information relating to municipal affairs. No votes shall be taken on any matters under discussion nor shall any council member enter into a formal commitment with another member regarding a vote to be taken subsequently. II. Conduct of meetings A. Meetings to be public All regular and special meetings of the council shall be open to the public, and citizens shall have a reasonable opportunity to be heard in accordance with such rules and regulations as the council may determine (see Section V “Public Comment”), except that the meetings may be closed to the public and the media in accordance with the Open Meetings Act. All official meetings of the council and its committees shall be open to the media, freely subject to recording by radio, television and photographic services at any time, provided that such arrangements do not interfere with the orderly conduct of the meetings. B. Agenda preparation i. An agenda for each regular council meeting shall be prepared by the village clerk or appointee with the following suggested order of business: a) Call to order b) Pledge of Allegiance c) Roll call of council d) Approval of Agenda e) Consent Agenda - All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a Trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. • Minutes of previous meeting(s) f) Payment of Bills g) Public Comment (old business & new business) h) Unfinished Business i) New Business j) Administrative Report k) Treasurer’s Report l) Zoning Report m) Committee Reports n) Public Hearing o) Introduction of Resolutions p) Introduction and Adoption of Ordinances q) President Discussion r) Extended Public Comment s) Adjournment Any council member shall have the right to add items to the regular agenda before it is approved. C. Agenda distribution 2 Page 13 of 18  Council members will receive their packets and agendas a minimum of two days prior to the meeting date and shall be electronically delivered or hand delivered in the event of electronic error or by request of the Trustee. D. Quorum A majority of the entire elected or appointed and sworn members of the council shall constitute a quorum for the transaction of business at all council meetings. In the absence of a quorum, a lesser number may adjourn any meeting to a later time or date with appropriate public notice. E. Attendance at council meetings Election to the village council is a privilege freely sought by the nominee. It carries with it the responsibility to participate in council activities and represent the citizens of the village. Attendance at council meetings is critical to fulfilling this responsibility. A general law village council is empowered by Section 65.5 of the General Law Village Act as amended to adjourn a meeting if a quorum is not present and compel attendance in a manner prescribed by its ordinance. The council may excuse absences for cause. If a council member has more than three unexcused successive absences for regular or special council meetings, the council may enact a resolution of reprimand. In the event that the member’s absences continue for more than three additional successive regular or special meetings of the council, the council may enact a resolution of censure or request the council member’s resignation or both. F. Presiding Officer The presiding officer shall be responsible for enforcing these rules of procedure and for enforcing orderly conduct at meetings. The president is ordinarily the presiding officer. The president shall appoint one of its member’s president pro tempore, who shall preside in the absence of the president. In the absence of both the president and the president pro tempore, the member present who has the longest consecutive service on the council shall preside. G. Disorderly conduct The president may call to order any person who is being disorderly by speaking out of order or otherwise disrupting the proceedings, failing to be relevant, speaking longer than the allotted time or speaking vulgarities. Such person shall be seated until the chair determines whether the person is in order. If the person so engaged in presentation is called out of order, he or she shall not be permitted to continue to speak at the same meeting except by special leave of the president or chair person. If the person shall continue, to be disorderly and disrupt the meeting, the chair may request the person to leave the meeting. No person shall be removed from the meeting except for an actual breach of the peace committed at the meeting. III. Closed Meetings A. Purpose Closed meeting may be held only for the reasons authorized in the Open Meetings Act, which are the following: i. To consider the dismissal, suspension, or disciplining of, or to hear complaints or charges brought against a public officer, employee, staff member or individual agent when the named person requests a closed meeting. ii. For strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement when either negotiating party requests a closed Hearing. iii. To consider the purchase or lease of real property up to the time an option to purchase or lease that real property is obtained. 3 Page 14 of 18  iv. To consult with the municipal attorney or another attorney regarding trial or settlement strategy in connection with specific pending litigation, but only when an open meeting would have a detrimental financial effect on the litigating or settlement position of the council. v. To review the specific contents of an application for employment or appointment to a public office when a candidate requests that the application remain confidential. However, all interviews by a public body for employment or appointment to a public office shall be held in an open meeting. vi. To consider material exempt from discussion or disclosure by state or federal statute. B. Calling closed meetings At a regular or special meeting, the council members elected or appointed and serving, by a two-thirds roll call vote may call a closed session under the conditions outlined in section C.I of the Open Meetings Act. The roll call vote and purpose for calling the closed meeting shall be entered into the minutes of the public part of the meeting at which the vote is taken. C. Minutes of closed meetings A separate set of minutes shall be taken by the clerk or the designated secretary of the council at the closed session. These minutes will be retained by the clerk, shall not be available to the public, and shall only be disclosed if required by a civil action, as authorized by the Michigan Open Meetings Act. These minutes may be destroyed one year and one day after approval of the minutes of the regular meeting at which the closed session was approved. IV. Discussion and voting A. Rules of parliamentary procedure The rules of parliamentary practice as contained in the latest edition of Robert’s Rule of Order shall guide the council in all cases to which they are applicable (Roberts Rule will be used as a guide not the rule), provided that they are not in conflict with these rules, village ordinances or applicable state statutes. The president may appoint a parliamentarian. The chair shall preserve order and decorum and may speak to points of order in preference to other council-members. The chair shall decide all questions arising under this parliamentary authority. B. Conduct of discussion During the council discussion and debate, no member shall speak until recognized for that purpose by the chair. After such recognition, the member shall confine discussion to the question at hand and to its merits and shall not be interrupted except by a point of order or privilege raised by another member. Speakers should address their remarks to the chair, maintain a courteous tone and avoid interjecting a personal note into debate. No member shall speak more than once on the same question unless every member desiring to speak to that question shall have had the opportunity to do so. Members should refrain from personal remarks that may or may not be intended to ridicule another person. Sarcasm, innuendoes, and any sort of name calling should be avoided while interacting with other trustees, staff, and the public. The chair, at his or her discretion, may permit any person to address the council during its deliberations. C. Ordinances and resolutions No ordinance, except an appropriation ordinance, an ordinance adopting or embodying an administrative or governmental code or an ordinance adopting a code of ordinances, shall relate to more than one subject, and that subject shall be clearly stated in its title. A vote on all ordinances and resolutions shall be taken by a roll call vote and entered in the minutes unless it is a unanimous vote. If the vote is unanimous, it shall be necessary only to so state in the 4 Page 15 of 18  minutes, unless a roll call vote is required by law or by council rules. D. Roll Call Vote In all roll call votes, the president is the last vote taken. E. Duty to vote Election to a deliberative body carries with it the obligation to vote. Council members present at a council meeting shall vote on every matter before the body, unless otherwise excused or prohibited from voting by law. A council member who is present and abstains or does not respond to a roll call vote shall be counted as voting with the prevailing side and shall be so recorded, unless otherwise excused or prohibited by law from voting. Conflict of interest, as defined by law, shall be the sole reason for a member to abstain from voting. The opinion of the village attorney shall be binding on the council with respect to the existence of a conflict of interest. A vote may be tabled, if necessary, to obtain the opinion of the village attorney. The right to vote is limited to the members of council present at the time the vote is taken. Voting by proxy or by telephone is not permitted unless state or federal law allows so. All votes must be held and determined in public; no secret ballots are permitted. F. Results of voting In all cases where a vote is taken, the chair shall declare the result. V. Public Comment A. General Each regular council meeting agenda shall provide for reserved time for citizen participation. If requested by a member of the council the presiding officer shall have discretion to allow a member of the audience to speak at times other than reserved time for citizen’s participation. B. Length of presentation Any person who addresses the council during a council meeting or public hearing may be limited to 3 minutes in length per individual presentation. The clerk will maintain the official time and notify the chair when the speaker’s time is up. This can be enforced at any time by the chair. The purpose is to give as many citizens as possible time to address the council. C. Addressing the council When a person addresses the council, he or she shall clearly state his or her name and home address. Remarks should be confined to the question at hand and addressed to the chair in a courteous tone. The Chair may respond, redirect the question to the appropriate staff person, if present or choose to take the question under advisement to be answered at a later specified time. No person shall have the right to speak more than once on any particular subject until all other persons wishing to be heard on that subject have had the opportunity to speak. VI. Miscellaneous A. Adoption and amendment of rules of procedure These rules of procedure of the council will be placed on the agenda of the first meeting of the council following the seating of a newly elected council member for review. A copy of the rules shall be distributed to each council member if requested. The council may alter or amend its rules at any time by a vote of a majority of its members after notice has been given of the proposed alteration or amendment. These rules should not supersede the Village of Farwell Charter or the General Law Village Act. B. Suspension of rules The rules of the council may be suspended for a specified portion of a meeting by an affirmative vote5 of Page 16 of 18  two-thirds of the members present except that council actions shall conform to state statutes and to the Michigan and the United State Constitutions. C. Committees i. Standing and special committees The Village of Farwell shall have the following standing committees: a) Planning Commission b) Department of Public Works c) Parks & Recreation d) Finance e) Personnel Committee members will be appointed by the president. They shall be members of the council. The president shall fill any committee vacancies as needed. Committees and committee members may be changed at any time by the president to fit the needs of the village. Special committees may be established for a specific period of time by the president or by a resolution of the council which specifies the task of the special committee and the date of its dissolution. ii. Citizen task forces Citizen task forces may be established by a resolution of the council which specifies the task to be accomplished and the date of its dissolution. Members of such committees will be appointed by the president, subject to approval by a majority vote of the council and must be residents of the village. Vacancies will be appointed by the president. Citizen task force is a public body and must comply with the Open Meetings Act. D. Authorization for contacting the village attorney The following officials are authorized to contact the village attorney regarding municipal matters: A. Village President B. Village Clerk C. Or by majority vote of the council D. Or by approval of the Village President E. Training for new council Members It is required that all council members should as soon as available, attend a training class or training conference on the Open Meetings Act and FOIA (Freedom of Information Act) or provide proof of training. It should be encouraged to attend at least one additional class or conference per year. Adopted on 02/07/2017 Amended on 04/04/2022 ____________________________________________ _____________________________ Adrian Krawczynski, Clerk/Treasurer Date 6 Page 17 of 18  Resolution No. 2022-5 Village of Farwell County of Clare Michigan RESOLUTION TO ADOPT THE ANNUAL EXEMPTION OPTION AS SET FORTH IN 2011 PUBLIC ACT 152, THE PUBLICLY FUNDED HEALTH INSURANCE CONTRIBUTION ACT WHEREAS, the Act contains three options for complying with the requirements of the Act; WHEREAS, the three options are as follows: 1) Section 3 - “Hard Caps” Option - limits a public employer’s total annual health care costs for employees based on coverage levels, as defined in the Act; 2) Section 4 - “80%/20%” Option - limits a public employer’s share of total annual health care costs to not more than 80%. This option requires an annual majority vote of the governing body; 3) Section 8 - “Exemption” Option - a local unit of government, as defined in the Act, may exempt itself from the requirements of the Act by an annual 2/3 vote of the governing body; WHEREAS, the Village of Farwell has decided to adopt the annual Exemption option as its choice of compliance under the Act; NOW, THEREFORE, BE IT RESOLVED the Village of Farwell elects to comply with the requirements of 2011 Public Act 152, the Publicly Funded Health Insurance Contribution Act, by adopting the annual Exemption option for the medical benefit plan coverage year July 1, 2022 through June 30, 2023. Upon a call of the roll, the vote was as follows: Ayes: Nays: None Absent: None Adopted the 4th day of April, 2022 by the Village of Farwell Council. ____________________________________ __________________ Adrian Krawczynski, Village Clerk/Treasurer Date Page 18 of 18