Regular Council

AGENDA Regular Council Meeting 6:00 PM - Tuesday, September 6, 2022 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. *ADOPTION OF MINUTES 4-7 a. *August 15, 2022 Regular Council Meeting Minutes 08.15.2022 Regular Council Meeting Minutes - UA 8 - 10 b. Page 1 of 24  *August 23, 2022 Joint Workshop with Planning Commission Special Meeting Minutes 08.23.2022 Special Joint Workshop Minutes - UA IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR AUGUST 2022 IN THE AMOUNT OF $54,707.54 11 a. 08.2022 AP&Payroll V. PUBLIC COMMENT VI. UNFINISHED BUSINESS a. Sidewalks 12 b. Stop signs Ohio.Michigan Stop Signs c. School Parking VII. NEW BUSINESS a. MMDC Updates 13 - 22 b. Website Discussion Website Docs 23 - 24 c. Updated Brochure Village Map and Business Guide Brochure VIII. ADMINISTRATIVE REPORT IX. COMMITTEE REPORT a. Finance b. Parks & Rec (Prior Meeting 09.01.2022) c. DPW (Upcoming Meeting 09.15.2022) d. Personnel Page 2 of 24 X. EMPLOYEE REVIEW 90-day review for Lisa Graham XI. PRESIDENT DISCUSSION XII. ADDITIONAL REMARKS XIII. EXTENDED PUBLIC COMMENT XIV. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON MONDAY, SEPTEMBER 19, 2022 AT 6:00PM Page 3 of 24  MINUTES Regular Council Meeting 6:00 PM - Monday, August 15, 2022 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, August 15, 2022, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Allen Brewer, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, and Trustee Shawn Burger EXCUSED: I. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following additions: Under Unfinished Business item c. "School Parking" and Under New Business item e. "Flow Meter Inspections" and item f. "Dental and Vision Insurance" Trustee Gina Hamilton seconded the motion. Motion Carried II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Linda Williams made a motion to approve the consent agenda Trustee Allen Brewer seconded the motion. Motion Carried III. *ADOPTION OF MINUTES a. *Regular Council Minutes: Monday, August 1st, 2022 IV. PUBLIC COMMENT a. No public comment was received. V. UNFINISHED BUSINESS Page Page41ofof24  a. Sidewalk repairs were discussed. Three outside quotes were reviewed and compared to the price that it would cost to have the DPW complete the repairs/replacement of the sidewalk on Superior Street. There was discussion about why the internal price quote included labor when the DPW is already being paid their wages as well as having the DPW train on how to pour concrete. There was also discussion about wanting to complete the sidewalk pour in conjunction with the Surrey Twp. Fire Department's pour. Trustee Amanda Pfruender made a motion to approve the price quote from Advance Concrete in the amount of $5.25 per square foot Trustee Gina Hamilton seconded the motion. Motion died. Motion was rescinded by Trustee Amanda Pfruender. Further discussion will take place on September 6th. b. RRI Fund Resolution 2022-10 was discussed. The Resolution reads: WHEREAS, the Village of Farwell has replacement reserves for short-lived assets as a requirement for USDA loans 91-08, 91-12, and 91-14. WHEREAS, the Village of Farwell desires to withdraw funds in the amount of $34,244.00 from this reserve for the use of short-lived water assets repairs on Well Number One. WHEREAS, these reserve funds are held in a certificate of deposit at Members First Credit Union. NOW THEREFORE BE IT RESOLVED, that the Village of Farwell Council authorizes the withdrawal of $34,244.00, plus a penalty equal to one-hundred eighty days interest, with $34,244.00 to be deposited into the Village of Farwell Checking Account (Water Fund) held at Isabella Bank, for the repairs required to Well Number One. Trustee Allen Brewer made a motion to approve Resolution 2022-10, "A Resolution to Authorize Withdrawal from Certificate of Deposit" Trustee Linda Williams seconded the motion. Roll Call: Yeas: Trustee Allen Brewer, Trustee Linda Williams, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Amanda Pfruender, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: None. Motion Carried c. The parking at the school was discussed. There were concerns brought about the barricades being placed in the actual road/road right of way instead of being placed inside of the east parking lot located on East Michigan Street. There was discussion about possibly abandoning that portion of East Michigan. Adrian will reach out to the superintendent and ask for their attendance at the September 6th Council Meeting to further discuss this issue and come up with some possible solutions. VI. NEW BUSINESS a. An initial deposit for the Sewer Grant and Loan Bank Account was discussed to place $100.00 from the General Checking (Sewer Fund) into the new account for opening purposes. Trustee Gina Hamilton made a motion to approve an initial deposit of $100.00 to open the required bank account for the USDA Sewer Loan and Grant Project, to be moved from the General Bank Account (Sewer Fund) Trustee Linda Williams seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Linda Williams, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: Trustee Allen Brewer. Absent: None. Motion Carried. 6-1 (opposed: Trustee Allen Brewer). b. The new annual IT Services Quote from Rehmann was reviewed. The monthly price increased from $209.00 to $237.00. Page Page52ofof24  Trustee Linda Williams made a motion to approve the annual contract/quote from Rehmann in the amount of $237.00 monthly Trustee Amanda Pfruender seconded the motion. Motion Carried. c. Adrian presented to Council a leak adjustment. The adjustment amount was $303.04 following the Leak Adjustment Policy. Council agreed to follow the policy. d. A quote from Premier Aerial & Fleet Inspections was discussed for the completion of the annual boom inspection for the bucket truck in the amount of $737.50. Trustee Amanda Pfruender made a motion to approve the annual boom inspection to be completed by Premier Aerial & Fleet Inspections, in the amount of $737.50 Trustee Gina Hamilton seconded the motion. Motion Carried. e. A quote from RS Technical Services Inc. was reviewed for flow meter inspections was discussed. Trustee Allen Brewer made a motion to approve Quote# CO-17942 from RS Technical Services Inc., in the amount of $781.00 for the inspections of the flow meters Trustee Amanda Pfruender seconded the motion. Motion Carried f. Dental and Vision Insurance was discussed. The Finance Committee is going to review the information on September 6th and report back to Council. VII. ADMINISTRATIVE REPORT a. Adrian reminded the Council to turn in timesheets after the 23rd. VIII. TREASURER REPORT a. The Bank and Fund Report dated 07.31.2022 was presented to Council. b. The Treasurer's Report dated 08.11.2022 was presented to Council. IX. ZONING REPORT a. Non-compliance/re-occurring blight was discussed. The Council was in consensus to issue a ticket if the blight has not been cleaned up. There was also discussion with Mark about some properties in the Village that need to be contacted in regard to blight concerns. The DPW has mowed some properties that did not mow their properties after receiving blight notices. b. An updated Zoning Report was presented. X. COMMITTEE REPORT a. Finance did not have any updates. Page Page63ofof24  b. Parks & Recreation Chair Gina Hamilton updated the Council on some happenings with Parks and Recreation such as the Back to School Carnival. She also reviewed the Parks & Recreation Meeting from August 4th. c. DPW Chair Jeff Linton reviewed the DPW Meeting from August 12th. There was also discussion about allowing irrigation meters for residents and Jason will look into this. There was also discussion about the discharge permits and maintenance records. Jason has brought some of these items up to the office and will bring the additional information up to the office. d. Personnel did not have any updates. XI. PRESIDENT DISCUSSION a. President Tracey Jackson updated the Council on the meeting with the Village's engineers for the Sewer and Mill Pond Projects. XII. ADDITIONAL REMARKS a. There was discussion about the Special Meeting with the Planning Commission next Tuesday. XIII. EXTENDED PUBLIC COMMENT a. There was public comment received in regard to the following items: *Safety of traffic on East Michigan Street and placing stop signs to help reduce the speed of traffic. This will be placed on the September 6th agenda. *Removal of a tree on the sidewalk area on Superior Street. *Removal of the dugouts. *Installation of cameras in the Little League Fields. XIV. ADJOURNMENT a. Trustee Allen Brewer made a motion to adjourn the meeting at 7:02pm Trustee Amanda Pfruender seconded the motion. Motion Carried. NEXT REGULAR COUNCIL MEETING ON TUESDAY, SEPTEMBER 6TH, 2022 AT 6:00PM Clerk/Treasurer President Page Page74ofof24  MINUTES Village Council Joint Workshop With Planning Commission Special Meeting 6:00 PM - Tuesday, August 23, 2022 Village Council Room The Village Council Joint Workshop With Planning Commission Special of the Village of Farwell was called to order on Tuesday, August 23, 2022, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: EXCUSED: II. APPROVAL OF THE AGENDA a. Trustee Allen Brewer made a motion to approve the agenda and Trustee Gina Hamilton seconded the motion. III. PUBLIC COMMENT a. No public comment received at this time. IV. NEW BUSINESS a. The Village Council and Planning Commission discussed the possibility of allowing dispensaries within the Village limits. D. Williams raised questions about language used on pages 2 and 3 in regard the the phrases federal and state laws, as well as the different regulations listed. Village Attorney Hoerauf made notes on these questions and explained that there are multiple regulations that need to be included and referenced because there are different stipulations the State sets in each area that the Ordinance would be permitting. M. Brewer raised a question in regard to the concentration/potency of the products that can be sold at a dispensary. Page Page81ofof24 3  Pat Collins discussed and explained the random sampling process that each facility is subject to from the State of Michigan which includes testing for allowed potency, heavy metals, toxins, etc. G. Hamilton asked about the dates of December 31, 2021 that were in the Ordinance and Attorney Hoerauf made note to remove these. There were multiple questions about the number of dispensaries that could be allowed. Attorney Hoerauf discussed that if the Village limits the number of allowed dispensaries that there must be a competitive application and selection process to award the licenses. S. Burger discussed that other municipalities are allowing dispensaries and that the Village will be left behind as all other places surrounding the Village will reap the benefits. Pat Collins discussed how placing a dispensary in the downtown area could serve as a magnet for other businesses to come into the downtown area. Attorney Hoerauf discussed that the Village could create an overly zoning district to specify where the dispensaries could be located at. The consensus was to have Attorney Hoerauf draft up the required Ordinance(s) to include the following: *Allow retail establishments (new), grow facilities(current), and processing facilities(current). To keep all businesses indoors. No to testing facilities, secure transport facilities, and consumption lounges. *An overlay zoning district within the Central Business District with the following boundaries: The South side of Main Street, East of Corning Street, and West of Hayes Street. *No numerical limit. *Keep the State guidelines on distance from schools. *Hours of operation from: 10am - 8pm. *No section applicable to delivery. *Signage would be concurrent with the new Sign Ordinance that is slated to be adopted in October/November by the Planning Commission and Village Council. *No section applicable to parking. *Security measures to follow the State guidelines. *Fees to be $5,000.00 for each initial application and $5,000.00 for every renewal application. Attorney Hoerauf will draft up the ordinances and get them over to Adrian to present to the Council and Planning Commission. There will be required notices, public hearings, etc. V. ADDITONAL REMARKS a. Page Page92ofof24 3  No additional remarks. VI. EXTENDED PUBLIC COMMENT a. No additional public comment. VII. ADJOURNMENT a. Trustee Allen Brewer made a motion to adjourn the meeting at 7:19pm Trustee Amanda Pfruender seconded the motion. Clerk/Treasurer President Page Page 103ofof24 3  VILLAGE OF FARWELL CHECK REGISTER AND PAYROLL 08/01/2022 - 08/31/2022 Check Date Check Vendor Name Amount 08/04/2022 103834 AMERICAN LEGION POST #558 $ 80.00 08/04/2022 103835 CITY OF CLARE $ 150.00 08/04/2022 103836 CLIMATE CONTROL $ 345.00 08/04/2022 103837 DTE ENERGY $ 380.83 08/04/2022 103838 ETNA SUPPLY COMPANY $ 3,000.00 08/04/2022 103839 MARK SKANK $ 18.13 08/04/2022 103840 MICHIGAN PIPE & VALVE $ 1,524.80 08/04/2022 103841 NAPA AUTO PARTS $ 77.80 08/04/2022 103842 PALMER'S HARDWARE $ 280.71 08/04/2022 103843 REHMANN TECHNOLOGY SOLUTIONS $ 506.75 08/04/2022 103845 TRACE ANALYTICAL LABORATORIES, INC. $ 171.00 08/04/2022 103846 VERIZON WIRELESS $ 241.40 08/04/2022 103847 VICKI HAMILTON $ 345.00 08/04/2022 33(E) DEERE CREDIT, INC $ 421.96 08/08/2022 103848 CLARISSA HAMMOND $ 35.00 08/11/2022 103849 AT&T $ 51.38 08/11/2022 103850 CLARE COUNTY REVIEW $ 281.50 08/11/2022 103851 CONSUMERS ENERGY $ 424.03 08/11/2022 103852 MICHIGAN PIPE & VALVE $ 955.00 08/11/2022 103853 NAPA AUTO PARTS $ 45.23 08/11/2022 103854 PRINTING SYSTEMS, INC. $ 180.56 08/11/2022 103855 RACHAEL HUMPHREY $ 15.90 08/11/2022 103856 SCIENTIFIC BRAKE $ 88.05 08/11/2022 103857 STAPLES $ 67.04 08/11/2022 103858 TRACE ANALYTICAL LABORATORIES, INC. $ 169.00 08/11/2022 103859 USA BLUE BOOK $ 250.35 08/11/2022 103860 WASTE MANAGEMENT $ 1,169.52 08/12/2022 103861 SEITER BROTHERS LUMBER & $ 51.30 08/16/2022 103862 VILLAGE OF FARWELL $ 100.00 08/18/2022 103863 ADRIAN KRAWCZYNSKI $ 5.67 08/18/2022 103864 AT&T $ 872.48 08/18/2022 103865 CONSUMERS ENERGY $ 1,968.30 08/18/2022 103866 FAMILY FARM AND HOME $ 231.97 08/18/2022 103867 FLEIS & VANDENBRINK $ 5,000.00 08/18/2022 103868 JIM WALTERS $ 30.00 08/18/2022 103869 NAPA AUTO PARTS $ 189.27 08/18/2022 103870 RESOURCE RENTAL CENTER $ 400.00 08/18/2022 103871 STAPLES $ 435.48 08/18/2022 103872 USA BLUE BOOK $ 111.89 08/18/2022 103873 WEX BANK $ 1,705.84 08/18/2022 34(E) PITNEY BOWES, INC. $ 260.74 08/25/2022 103875 AT&T MOBILITY $ 75.50 08/25/2022 103876 BELL EQUIPMENT COMPANY $ 260.00 08/25/2022 103877 BLUTECH DATA LLC $ 250.00 08/25/2022 103878 CLARE COUNTY ROAD COMMISSION $ 4,709.95 08/25/2022 103879 CLARE COUNTY TREASURER $ 24.63 08/25/2022 103880 CONSUMERS ENERGY $ 2,616.64 08/25/2022 103881 DIRECT CURRENT SPECIALIST $ 129.90 08/25/2022 103882 ELHORN ENGINEERING COMPANY $ 445.00 08/25/2022 103883 ISABELLA BANK $ 1,753.67 08/25/2022 103884 NAPA AUTO PARTS $ 3.99 08/25/2022 103885 RACHAEL HUMPHREY $ 13.35 08/25/2022 103886 REHMANN TECHNOLOGY SOLUTIONS $ 75.00 08/25/2022 103887 SEITER BROTHERS LUMBER & $ 396.49 08/25/2022 103888 STANDARD INSURANCE COMPANY $ 179.97 08/25/2022 103889 STAPLES $ 327.61 08/25/2022 103890 TRACE ANALYTICAL LABORATORIES, INC. $ 218.25 08/25/2022 103891 WASTE MANAGEMENT $ 804.55 08/30/2022 103894 ELM CREEK, LTD. $ 129.93 08/30/2022 103895 FAMILY FARM AND HOME $ 139.98 08/30/2022 103896 NAPA AUTO PARTS $ 78.77 08/30/2022 103897 REHMANN TECHNOLOGY SOLUTIONS $ 464.00 08/30/2022 103898 SHARPCO WELDING & FABRICATION LLC $ 101.50 08/30/2022 103899 STAPLES $ 597.47 08/30/2022 103900 TRACE ANALYTICAL LABORATORIES, INC. $ 2,066.50 08/30/2022 103901 VICKI HAMILTON $ 262.50 Total of 66 Checks $ 38,764.03 PAYROLL 8/4/2022 Regular Pay w/Opt-Out $ 8,199.33 8/18/2022 Regular $ 7,744.18 Payroll Totals $ 15,943.51 TOTAL AP & PAYROLL - AUGUST 2022 $ 54,707.54 Page 11 of 24  .Fary/e\|Unned ‘ Lu‘ .. , . 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