Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, November 7, 2022 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. ADOPTION OF MINUTES 4-7 a. October 17th, 2022 Regular Council Meeting Minutes 10.17.2022 Regular Council Meeting Minutes - UA 8-9 b. November 3rd, 2022 Special Council Meeting Minutes Page 1 of 10  11.03.2022 Special Council Meeting Minutes - UA IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR OCTOBER 2022 IN THE AMOUNT OF $146,054.07 10 a. 10.2022 AP&Payroll V. PUBLIC COMMENT VI. UNFINISHED BUSINESS a. Review of website https://xd.adobe.com/view/44413abe-94b8-4d0b-b3cf-bcf140e97e8b-1112/?fullscreen b. Employment Discussion VII. NEW BUSINESS a. Mill Pond/Tobacco levels b. Water/Sewer Cut and Cap c. Garbage Service - Residential w/o structure discussion VIII. ADMINISTRATIVE REPORT IX. ZONING REPORT X. COMMITTEE REPORT a. Finance b. Parks & Rec-Minutes(11/3/2022 Meeting) c. DPW: Upcoming Meeting on Thursday November 17th at 5:30pm d. Personnel (10/24/2022 Meeting) XI. PRESIDENT DISCUSSION Page 2 of 10 XII. ADDITIONAL REMARKS XIII. EXTENDED PUBLIC COMMENT XIV. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON MONDAY, NOVEMBER 17, 2022 AT 6:00PM Page 3 of 10  MINUTES Regular Council Meeting 6:00 PM - Monday, October 17, 2022 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, October 17, 2022, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Allen Brewer, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, and Trustee Shawn Burger EXCUSED: I. PUBLIC HEARING - SIGN ORDINANCE II. PUBLIC HEARING - MARIHUANA ORDINANCE a. Both public hearings were called open at 6:00pm. No public comment. Trustee Gina Hamilton made a motion to close both public hearings at 6:02pm Trustee Amanda Pfruender seconded the motion. Motion Carried b. III. APPROVAL OF THE AGENDA a. Trustee Gina Hamilton made a motion to approve the agenda Trustee Linda Williams seconded the motion. Motion Carried IV. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Allen Brewer made a motion to approve the consent agenda Trustee Amanda Pfruender seconded the motion. Motion Carried Page Page41ofof10 4 V. *ADOPTION OF MINUTES a. *Regular Council Meeting Minutes from Monday, October 3, 2022 b. *Special Council Meeting Minutes from Thursday, October 6, 2022 c. *Special Council Meeting Minutes from Monday, October 10, 2022 VI. PUBLIC COMMENT a. No public comment. VII. UNFINISHED BUSINESS VIII. NEW BUSINESS a. The Council Reviewed the Draft Planning Commission Meeting Minutes from October 13th. Trustee Gina Hamilton noted a spelling error. b. Trustee Gina Hamilton made a motion to adopt Ordinance No. 2022-02, "An Ordinance to Regulate Signs Within The Village of Farwell" Trustee Allen Brewer seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Allen Brewer, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Linda Williams, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: None. Absent: None. Motion Carried c. Trustee Allen Brewer made a motion to adopt Ordinance No. 2022-03 "An Amendment of Ordinance No. 2021-01 For the Village of Farwell, and Amending the Village of Farwell Zoning Ordinance. Short Title" Village of Farwell - and Marihuana Licensing Ordinance is Restated as Follows" Trustee Linda Williams seconded the motion. Roll Call. Yeas: Trustee Allen Brewer, Trustee Linda Williams, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Gina Hamilton, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: None. Absent: None. Motion Carried d. There was discussion on when to winterize the Park restrooms. It was the consensus of the Council to have the DPW winterize them this week. e. Trustee Amanda Pfruender made a motion to approve the purchase of two fire hydrants from Michigan Pipe & Valve, in the amount of $10,018.20 plus freight Trustee Allen Brewer seconded the motion. Motion Carried f. Trustee Amanda Pfruender made a motion to approve a new wage of $18.50 for Noah Silvestro, retroactive to Monday, October 10, 2022, with an additional .50 cent raise when he becomes licensed in Water Trustee Allen Brewer seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Allen Brewer, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Linda Williams, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: None. Motion Carried. g. Seasonal employment was discussed and to have the seasonal employee come back for the winter season at $17.00/hour. President Jackson will reach out to the employee to discuss this further. Page Page52ofof10 4  h. Trustee Gina Hamilton made a motion to approve the payment of Invoice No. 63656 from Fleis & Vandenbrink for engineering services provided Trustee Linda Williams seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Linda Williams, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: Trustee Allen Brewer. Absent: None. Motion Carried 6-1 (opposed: Trustee Allen Brewer). IX. ADMINISTRATIVE REPORT X. TREASURER REPORT a. The Treasurer's Report as of October 13, 2022 was presented to Council. b. The Bank & Fund Report dated September 30, 2022 was presented to Council. XI. ZONING REPORT a. Adrian informed the Council that a blight letter has been sent out for a burned property. XII. COMMITTEE REPORT a. Trustee Gina Hamilton provided an overview of what the Finance Committee discussed. b. Parks & Rec Chair Gina Hamilton provided an overview of the meeting on October 6th. c. DPW Chair Jeff Linton provided an overview of the meeting on October 12th. d. Personnel will meet on October 24, 2022 to narrow down the candidates for the open Zoning position for interviews on November 3, 2022. The Personnel will meet at 5:30 in the Council Room. XIII. PRESIDENT DISCUSSION a. President Tracey Jackson provided some updates on the Mill Pond project. XIV. ADDITIONAL REMARKS XV. EXTENDED PUBLIC COMMENT a. There was public comment in regard to a ticketed property. XVI. ADJOURNMENT Page Page63ofof10 4 a. Trustee Allen Brewer made a motion to adjourn the meeting at 6:27pm Trustee Amanda Pfruender seconded the motion. Motion Carried NEXT REGULAR COUNCIL MEETING ON MONDAY, NOVEMBER 7, 2022 AT 6:00PM Clerk/Treasurer President Page Page74ofof10 4  MINUTES Special Meeting 6:00 PM - Thursday, November 3, 2022 Village Council Room The Special of the Village of Farwell was called to order on Thursday, November 3, 2022, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Allen Brewer, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, and Trustee Shawn Burger EXCUSED: I. APPROVAL OF THE AGENDA a. Trustee Gina Hamilton made a motion to approve the agenda Trustee Jeff Linton seconded the motion. Motion Carried II. PUBLIC COMMENT III. NEW BUSINESS a. The following interviews were conducted: R. Manley and J. Albright. Trustee Jeff Linton made a motion to hire Julie Albright for the Zoning Administrator/Ordinance Compliance position, with a wage to be determined at a later date Trustee Gina Hamilton seconded the motion. Yeas: Trustee Jeff Linton, Trustee Gina Hamilton, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: None. Absent: Trustee Linda Williams, Trustee Shawn Burger, and Trustee Allen Brewer. Motion Carried NEXT REGULAR COUNCIL MEETING ON MONDAY, NOVEMBER 7, 2022 AT 6:00PM IV. EXTENDED PUBLIC COMMENT V. ADJOURNMENT a. Trustee Amanda Pfruender made a motion to adjourn the meeting at 7:16pm Trustee Gina Hamilton seconded the motion. Motion Carried Page Page81ofof10 2 Clerk/Treasurer President Page Page92ofof10 2  VILLAGE OF FARWELL CHECK REGISTER AND PAYROLL 10/01/2022 - 10/31/2022 Check Date Check Vendor Name Amount 10/06/2022 103967 DETROIT SALT COMPANY $ 3,123.24 10/06/2022 103968 DRUG SCREENS PLUS $ 125.00 10/06/2022 103969 DTE ENERGY $ 414.46 10/06/2022 103970 ELM CREEK, LTD. $ 258.99 10/06/2022 103971 FAMILY FARM AND HOME $ 159.99 10/06/2022 103972 JAYNIE SMITH HOERAUF, P.C. $ 111.00 10/06/2022 103973 MICHIGAN MUNICIPAL RISK MANAGEMENT $ 4,680.00 10/06/2022 103974 MICHIGAN MUNICIPAL TREASURERS ASSOC $ 99.00 10/06/2022 103975 STAPLES $ 254.07 10/06/2022 103976 THIELEN TURF IRRIGATION, INC $ 60.00 10/06/2022 103977 TRACE ANALYTICAL LABORATORIES, INC. $ 416.00 10/06/2022 103978 TRI LAKES PETROLEUM LLC $ 1,474.03 10/06/2022 103979 VERIZON WIRELESS $ 238.08 10/06/2022 36(E) DEERE CREDIT, INC $ 421.96 10/13/2022 103980 ADRIAN KRAWCZYNSKI $ 76.25 10/13/2022 103981 AT&T $ 51.38 10/13/2022 103982 BS & A SOFTWARE $ 2,095.00 10/13/2022 103983 CITY OF CLARE $ 425.00 10/13/2022 103984 CONSUMERS ENERGY $ 424.57 10/13/2022 103985 DRUG SCREENS PLUS $ 45.00 10/13/2022 103986 MICHIGAN MUNICIPAL RISK MANAGEMENT $ 65.00 10/13/2022 103987 MICHIGAN PIPE & VALVE $ 40.00 10/13/2022 103988 MML WORKER'S COMP FUND $ 444.00 10/13/2022 103989 NAPA AUTO PARTS $ 16.98 10/13/2022 103990 NORTHERN PUMP AND WELL $ 39,628.00 10/13/2022 103991 PALMER'S HARDWARE $ 305.46 10/13/2022 103992 REHMANN TECHNOLOGY SOLUTIONS $ 237.00 10/13/2022 103993 STAPLES $ 278.98 10/13/2022 103994 VICKI HAMILTON $ 262.50 10/13/2022 103995 WASTE MANAGEMENT $ 571.47 10/13/2022 37(E) PITNEY BOWES, INC. $ 500.00 10/14/2022 103996 TRACY CRAWFORD $ 65.00 10/20/2022 103997 AT&T $ 865.62 10/20/2022 103998 CLARE COUNTY REVIEW $ 1,043.50 10/20/2022 103999 CONSUMERS ENERGY $ 5,204.67 10/20/2022 104000 FLEIS & VANDENBRINK $ 51,956.85 10/20/2022 104001 HERSHBERGERS HARDWARE $ 6,650.00 10/20/2022 104002 INDUSTRIAL CRYOGENIC ENGINEERING $ 48.00 10/20/2022 104003 SEITER ELECTRIC, INC. $ 100.00 10/20/2022 104004 STITCHES FOR BRITCHES $ 683.70 10/20/2022 104005 TRACE ANALYTICAL LABORATORIES, INC. $ 191.00 10/20/2022 104006 WEX BANK $ 1,484.71 10/24/2022 104008 AT&T MOBILITY $ 75.50 10/24/2022 104009 CONSUMERS ENERGY $ 2,500.52 10/24/2022 104010 ISABELLA BANK $ 2,593.66 10/24/2022 104011 NAPA AUTO PARTS $ 64.92 10/24/2022 104012 REHMANN TECHNOLOGY SOLUTIONS $ 125.00 10/24/2022 104013 SCHAEFFERS MFG. COMPANY $ 234.55 10/24/2022 104014 STANDARD INSURANCE COMPANY $ 179.97 10/24/2022 104015 STAPLES $ 295.97 10/24/2022 104016 WASTE MANAGEMENT $ 564.93 10/24/2022 104017 HUTSON INC. $ 134.07 Total of 52 Checks: $ 132,364.55 PAYROLL 10/13/2022 Regular Pay w/Opt-Out $ 8,167.88 10/27/2022 Regular Pay $ 5,521.64 Total of 2 Payrolls: $ 13,689.52 TOTAL AP & PAYROLL - OCTOBER 2022 $ 146,054.07 Page 10 of 10