Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, January 16, 2023 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. *ADOPTION OF MINUTES 4-6 a. *January 3, 2023 Regular Council Meeting Minutes 01.03.2023 Regular Council Meeting Minutes - UA 7-8 b. *January 9, 2022 Regular Council Meeting Minutes (Budget) Page 1 of 37  01.09.2023 Budget Workshop Meeting Minutes - UA IV. PUBLIC COMMENT V. UNFINISHED BUSINESS 9 - 10 a. MML Training Confirmation Letter_Farwell Onsite Agreement Form_Farwell 11 - 15 b. Work Order Policy Draft Work Order Policy Draft VI. NEW BUSINESS 16 - 29 a. Resolution 2023-01, "A resolution to enter into and accept a contract between the Michigan Department of Transportation and the Village of Farwell." Resolution 2023-01. MDOT Category B Contract Resolution Grant Agreement 30 - 31 b. Water Ordinance Amendment Review Ordinance No. 2023-01 Water Ordinance Amendment c. GFL Waste Disposal VII. ADMINISTRATIVE REPORT VIII. TREASURER REPORT 32 a. 01.2023 Treasurer's Report (01.10.2023) 33 b. 12.31.2022 Bank & Fund Report IX. ZONING REPORT X. COMMITTEE REPORT a. Finance Page 2 of 37 34 - 36 b. Parks & Rec 01.05.2023 P&R Minutes 37 c. DPW 01.11.2023 Minutes d. Personnel XI. PRESIDENT DISCUSSION XII. ADDITIONAL REMARKS XIII. EXTENDED PUBLIC COMMENT XIV. ADJOURNMENT Budget Workshop Council Meeting on Monday January 23, 2023 at 6:00pm Next Regular Council meeting on Monday, February 6, 2023 at 6:00pm Page 3 of 37  MINUTES Regular Council Meeting 6:00 PM - Tuesday, January 3, 2023 Village Council Room The Regular Council of the Village of Farwell was called to order on Tuesday, January 3, 2023, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Shawn Burger, and Trustee Victoria Williams EXCUSED: Trustee Linda Williams I. APPROVAL OF THE AGENDA a. Trustee Gina Hamilton made a motion to approve the agenda as presented Trustee Amanda Pfruender seconded the motion. Motion Carried II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Gina Hamilton made a motion to approve the consent agenda Trustee Jeff Linton seconded the motion. Motion Carried III. *ADOPTION OF MINUTES a. *Monday, December 19, 2022 Regular Council Meeting Minutes IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR DECEMBER 2022 IN THE AMOUNT OF $86,849.82 a. Trustee Gina Hamilton made a motion to approve the payment of bills and payroll for December 2022 in the amount of $86,849.82 Trustee Victoria Williams seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Victoria Williams, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: None. Absent: Trustee Linda Williams. Motion Carried Page Page41ofof37 3 V. PUBLIC COMMENT a. No public comment at this time. VI. UNFINISHED BUSINESS a. MML Elected Official Training was discussed. A tentative date for the training is February 27th at 6:00pm. VII. NEW BUSINESS a. Trustee Gina Hamilton made a motion to adopt the Resolution Authorizing Notice of Intent and Declaring Intention to Reimburse Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Amanda Pfruender, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Victoria Williams, and President Tracey Jackson. Nays: None. Absent: Trustee Linda Williams. Motion Carried b. Council reviewed the closed dates for Calendar Year 2023 and the consensus was in favor of the dates with the Christmas and New Year holidays follow the Friday before and Monday after format (12.22.2022 & 12.25.2022) and (01.29.2022 & 01.01.2023). c. A Work Order Policy was reviewed. This will be brought back to Council for further review. d. Village of Farwell Planning Commission Upcoming Terms/Nominations were discussed. e. Council reviewed the advertisement for dredge spoils. The advertisement will run in the Clare County Review and interested parties must respond by January 31st. f. Trustee Amanda Pfruender made a motion to approve sending Jason Walters to the 2023 Michigan Rural Water Association Annual Conference and Exhibition, March 14, 2023 - March 17, 2023 and to stay at the Grand Traverse Resort for three nights for the conference, for a total cost of $919.02 Trustee Jeff Linton seconded the motion. Motion Carried VIII. ADMINISTRATIVE REPORT a. Adrian informed the Council that the DPW will be coordinating with law enforcement this week to gain access to a meter. IX. COMMITTEE REPORT a. Finance b. Parks & Rec: The committee is meeting this Thursday, January 5th. Page Page52ofof37 3  c. DPW: The committee is meeting on on Wednesday, January 11th. The Council also reviewed some incident reports and complaints and how to incorporate incident reports going forward such as placing something in the handbook, creating a policy, or discussing at employee reviews. d. Personnel X. PRESIDENT DISCUSSION XI. ADDITIONAL REMARKS a. Trustee Gina Hamilton inquired about the timeline of the website creation. Adrian informed the Council that the website was about halfway complete. There was also discussion about not hearing back from T-Mobile by December 31st. XII. EXTENDED PUBLIC COMMENT XIII. ADJOURNMENT a. Trustee Amanda Pfruender made a motion to adjourn the meeting at 6:52pm Trustee Victoria Williams seconded the motion. Motion Carried NEXT REGULAR COUNCIL MEETING ON MONDAY, JANUARY 16, 2023 AT 6:00PM Council Budget Workshop Meeting on Monday, January 9, 2023 at 6:00pm Clerk/Treasurer President Page Page63ofof37 3  MINUTES Special - Budget Workshop Meeting 6:00 PM - Monday, January 9, 2023 Village Council Room The Special - Budget Workshop of the Village of Farwell was called to order on Monday, January 9, 2023, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Shawn Burger, and Trustee Victoria Williams EXCUSED: I. APPROVAL OF THE AGENDA a. Trustee Gina Hamilton made a motion to approve the agenda Trustee Amanda Pfruender seconded the motion. Motion Carried II. PUBLIC COMMENT a. No public comment received. III. UNFINISHED BUSINESS IV. NEW BUSINESS a. Fiscal Year 2022/2023 Audit Quotes were reviewed. Trustee Gina Hamilton made a motion to approve the quote/proposal from H&S Companies for the 2022/2023 Fiscal Year Audit, for an amount no more than $16,000.00 for the traditional audit with a possible additional $3,000.00 for a single audit Trustee Linda Williams seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Linda Williams, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Victoria Williams, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: None. Motion Carried b. The 2023/2024 Fiscal Year Draft Budget was reviewed. Alterations will be made and presented at the Budget Workshop scheduled for January 23, 2023. Alterations: Increasing opt out, including dental and vision, including/reviewing equipment purchases and repairs, electrical repair, increasing building repairs Page Page71ofof37 2  to make ADA compliant, corrections to the part time wage calculation, increasing cold patch, reviewing cost for repairing alleyways, reviewing price for flower pots, and increase in solid waste disposal. V. EXTENDED PUBLIC COMMENT a. No extended public comment received. VI. ADJOURNMENT a. Trustee Shawn Burger made a motion to adjourn the meeting at 8:22pm Trustee Linda Williams seconded the motion. Motion Carried NEXT REGULAR COUNCIL MEETING ON MONDAY, JANUARY 16, 2023 AT 6:00PM Clerk/Treasurer President Page Page82ofof37 2  1675 Green Road Ann Arbor, MI 48105-2530 T 734.662.3246 800.653.2483 F 734.662.8083 mml.org January 6, 2023 Dear Adrian, This letter is to confirm the Michigan Municipal League on-site training program, Essentials of Local Government. The program will take place in-person on February 27, 2023¸beginning at 6:00 p.m. Chris Johnson will be your facilitator the program. Please touch base with him prior to the program to discuss the content of the workshop, handouts, and the number of people expected to attend. Chris can be reached at cjohnson@mml.org. Attached is an evaluation form for you to copy and distribute to attendees. Please encourage participants to fill them out and feel free to make additional copies as needed. Also attached is an attendee sign-in sheet. Please have attendees sign in and mark the total in attendance. If anyone leaves the workshop early, please mark the time on the attendance roster so that we may adjust their credits. Following the workshop, please send me the completed sign-in sheet and evaluation forms, via mail or email. The price quoted for the workshop is $1500. We will send you an invoice shortly after the program. Please refer to your signed agreement for our cancellation policy. The Michigan Municipal League looks forward to this opportunity to assist you in training your community. If you have any questions, please contact me at 734-669-6332 or smartin@mml.org. Sincerely, Sarah Martin Events Developer Page 9 of 37  MICHIGAN MUNICIPAL LEAGUE ON-SITE PROGRAM AGREEMENT Village of Farwell Session Title: Essentials of Local Government Date: 2/27/2023 Fees: $1500.00 Time: 6:00 – 8:30 p.m. Location: TBD Responsibilities of the Michigan Municipal League At your request, the League has secured the speaker(s) to present the Essentials of Local Government training. The speaker(s) will provide the necessary materials and design the program in accordance with the on-site request. Cancellation Policy All cancellations must be in writing and emailed to Events@mml.org. Notice of cancellations will be processed as follows: Notice of 15 days or greater…………………………No fee due Notice of 7 – 14 days…………………………………...50% of the fee Notice of less than 7 days…………………………….100% of the fee The quoted price is guaranteed for 90 days from the date of this proposal. Signature: Date: Page 10 of 37 Work Order Policy Overview A work order is an authorization to perform requested activities on a work request. Work requests can be submitted by residents or staff. Once work requests are reviewed and approved by a supervisor, it officially becomes a work order to complete the task. In addition to the details provided on the work request, the work order will contain key information on how the task will be completed. Information that appears on a work order includes, but not limited to: - Description of the task or need o Name of resident or staff requesting the work a Estimated completion date - Name of the employee / 3”‘party responsible for completing the task Location of the task where the work is to occur or asset needing repair . ' a Prerequisites to completing the task, such as skills, tools, parts, etc. The information on a work order is provided with the purpose of explaining the need, scheduling resources, detailing instructions, and estimating costs of parts and labor. When a work request is submitted, the DPW supervisor or the Clerk/Treasurer determines whether to approve them. Some of the considerations that may come up when approving requests include, but not limited to: - Current-budget o Asset function a Existing maintenance plans for the asset o Age of the asset Severity of the issue being reported . Page 11 of 37 a Emergency Repairs Purpose The purpose of a work order is to initiate a task, clarify what is to be done, specify completion dates, and give special instructions as needed. Consistency Without a template guiding them, your team may forget to report the hours they worked on the task, the supplies they used, any additional costs, and other pertinent information. A work order directs the team on which details to report so that the Village can make data—drivendecisions in the future. Accountability Work orders hold the employees accountable for their assigned tasks by giving supervisors insight into how the work was performed, how long it took the employee to complete, and the inventory used. Paper trails Work orders allow your team to look back on past tasks to see specific details. This information enables supervisors to assign employees tasks based on current workloads, skill sets, and more. W i S ljfll?dli am/rgznc?t ' Page 12 of 37 %»’\Q 5 0LPpJlb\f&i . rs / . ,/ bu/i/liv“/6 AVUVVJ‘/hQ'r Assigned Employee Be sure to outline the employee assigned to the request. Identify who can best execute this particular task. Completion date Jot down the date and time the repair occurred. This allows you to keep an accurate work history of your assets for use on future requests. It also allows you to track resolution times for your team. Description of the work performed Make sure to record exactly what tasks were performed. This way, in the future, if there is a similar issue, you will better understand the maintenance that should be performed. Name or identification number of any related asset(s) List any associated machinery, equipment items, vehicles, or technology used here. Ifthe equipment has a unique serial number, that information will help identify the specific item. If not, give as many details about the equipment as possible so the employee can easily understand which item requires maintenance. Inventory usage List all spare parts and consumables used during the repair to keep inventory as up—to- date as possible. If you are missing an item necessary to complete the work or the last of a particular in- stock item was used, be sure to check the box for quick reference on which items need to be purchased and restocked. Length of time spent on maintenance Page 13 of 37 Include the total time you spent working on the task. This will help you evaluate Work Priorities o — Emergency Work Order used when immediate response is required for repair due to a safety hazard, significant damage to Village facilities, property, and/or assets or extended major disruption to Village utilities e Routine Activities o — Scheduled scheduled work orders Emergency Work Orders include, but are not limited to: , * MW louginzggln0\»U@. * \€aj“" ° WCLW ° WW‘. :aWl“"‘% Routine Activities that occur daily, weekly, monthly, seasonally or annually do not require a I work order. These activities include, but are not limited to: o Morning Runs o Trash Pick-up o Leafl Brush Pick-up o Snow Plowing o Lawn Care 0 Meter Reading a Preventative Vehicle / Equipment Maintenance * * * 1- Page 14 of 37  VILLAGEOF FARWELL WORK REPORTFORM Location: Date Notified: Date Started: Date Completed: Work Completed By: Work Area: Sewer__ Water___ Public Works_ LocalStreets_ Major Streets_ Trunkline_ Description of Work Completed: Equipment Used Equipment Description Operator/Laborer Total Hours I / / « I i*—‘“““‘ l/ I Labor Used w/o Equipment | Operator/Laborer Total Hours Page 15 of 37  VILLAGE OF FARWELL RESOLUTION 2023-01 A resolution to enter into and accept a contract between the Michigan Department of Transportation and the Village of Farwell. The following resolution was offered for adoption by Trustee ( ) and supported by Trustee ( ). Be it resolved that: CONTRACT No. 22-5567, Control Section EDB 18000, Job Number 217938CON by and between the MICHIGAN DEPARTMENT OF TRANSPORTATION and the VILLAGE OF FARWELL is hereby accepted. The following Official is authorized to sign the said contract: Tracey Jackson, Village of Farwell Council President AYES: NAYES: ABSENT: Resolution declared adopted by the Farwell Village Council at a regular council meeting on Monday, January 16, 2023. I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Village Council of the Village of Farwell, Township of Surrey, County of Clare, State of Michigan, at a regular meeting held on February 21, 2022, and that said meeting was conducted and public notice of said meeting was given pursuant to and in compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were recorded and will be or have been made available as required by said Act. ______________________________________________________________________ Adrian Krawczynski, Village Clerk/Treasurer Date Page 16 of 37 TED (B) COM NON FED Control Section EDB 18000 Job Number 217938CON Contract No. 22-5567 THIS CONTRACT is made by and between the MICHIGAN DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "DEPARTMENT;" and the VILLAGE OF FARWELL, a Michigan municipal corporation, hereinafter referred to as the “REQUESTING PARTY;” for the purpose of fixing the rights and obligations of the parties in agreeing to the following improvements, in Farwell, Michigan, hereinafter referred to as the "PROJECT" and estimated in detail on EXHIBIT "I," dated December 16, 2022, attached hereto and made a part hereof: Hot mix asphalt resurfacing, butt joint repair and concrete sidewalk, curb and gutter repair along South Hall Street from Main Street to Illinois Street and hot mix asphalt resurfacing along Illinois Street from Mill Street to Superior Street; and all together with necessary related work. WITNESSETH: WHEREAS, the State of Michigan is hereinafter referred to as the “State;” and WHEREAS, the PROJECT has been approved for financing in part with funds from the State appropriated to the Transportation Economic Development Fund, hereinafter referred to as "TED FUNDS," qualifies for funding pursuant to PA 231, Section 9(1)(b); Public Act of 1987, as amended, and is categorized as: CATEGORY “B” FUNDED PROJECT WHEREAS, the parties hereto have reached an understanding with each other regarding the performance of the PROJECT work and desire to set forth this understanding in the form of a written contract. NOW, THEREFORE, in consideration of the premises and of the mutual undertakings of the parties and in conformity with applicable law, it is agreed: 01/23/03 TEDDIR.FOR 12/16/22 1 Page 17 of 37  1. The parties hereto shall undertake and complete the PROJECT in accordance with the terms of this contract. 2. The term "PROJECT COST," as herein used, is hereby defined as the cost of the physical construction necessary for the completion of the PROJECT. The costs incurred by the REQUESTING PARTY for preliminary engineering, construction engineering and inspection, and right-of-way are excluded from the PROJECT COST as defined by this contract. The Michigan Department of Environment, Great Lakes, and Energy has informed the DEPARTMENT that it adopted new administrative rules (R 325.10101, et. seq.) which prohibit any governmental agency from connecting and/or reconnecting lead and/or galvanized service lines to existing and/or new water main. Questions regarding these administrative rules should be directed to the Michigan Department of Environment, Great Lakes, and Energy. The cost associated with replacement of any lead and/or galvanized service lines, including but not limited to contractor claims, will be the sole responsibility of the REQUESTING PARTY. 3. The DEPARTMENT is authorized by the REQUESTING PARTY to perform, at no cost to the PROJECT, such administration of the PROJECT covered by this contract as is necessary to assist the REQUESTING PARTY to qualify for funding. Such administration may include performing such review, legal, financing, any other PROJECT related activities as are necessary to assist the REQUESTING PARTY in meeting applicable State requirements. The DEPARTMENT shall provide the REQUESTING PARTY with a notice to proceed with the award of the construction contract for the PROJECT. The DEPARTMENT may make a final acceptance inspection of the PROJECT as necessary to ensure the PROJECT meets State requirements. Failure to comply with State requirements may result in forfeiture of future distributions of the Michigan Transportation Fund as described in Section 5. No charges will be made by the DEPARTMENT to the PROJECT for any inspection work or construction engineering. 4. The REQUESTING PARTY, under the terms of this contract, shall advertise and award the PROJECT work in accordance with the following: A. The REQUESTING PARTY will, at no cost to the DEPARTMENT or the PROJECT, design, or cause to be designed, the PROJECT, and shall accept full responsibility for that design. Any review undertaken by the DEPARTMENT is for its own purposes and is not to nor does it relieve the REQUESTING PARTY of liability for any claims, causes of action or judgments arising out of the design of the PROJECT. 01/23/03 TEDDIR.FOR 12/16/22 2 Page 18 of 37  B. The REQUESTING PARTY, hereby, certifies to the DEPARTMENT that the plans, specifications, and estimates for the PROJECT have been prepared in compliance with applicable State laws, standards, and regulations. C. The REQUESTING PARTY, hereby, certifies to the DEPARTMENT that the contracting procedures to be followed by the REQUESTING PARTY in connection with the solicitation of the construction contract for the PROJECT shall be based on an open competitive bid process. It is understood that the proposal for the PROJECT shall be publicly advertised and the contract awarded on the basis of the lowest responsive and responsible bid in accordance with applicable State statutes and regulations. (1) The REQUESTING PARTY shall not award the construction contract prior to receipt of a notice to proceed from the DEPARTMENT. (2) Upon verification that contractor selection by the REQUESTING PARTY was made in accordance with the terms of this contract and upon receipt of the “Request for Payment” form from the REQUESTING PARTY, the DEPARTMENT will authorize payment to the REQUESTING PARTY for the eligible amount in accordance with Section 5. D. The REQUESTING PARTY will, at no cost to the PROJECT or the DEPARTMENT, comply with all applicable State statutes and regulations, including, but not limited to, those specifically relating to construction contract administration and obtain all permits and approvals with railway companies, utilities, concerned State, Federal, and local agencies, etc., and give appropriate notifications as may be necessary for the performance of work required for the PROJECT. The REQUESTING PARTY agrees to comply with all applicable requirements of Part 91, Soil Erosion and Sedimentation Control of the Natural Resources and Environmental Protection Act, 1994 PA 451 as amended by 1995 PA 60 and 1996 PA 173, MCL 324.9101 et. seq., for all PROJECT work performed under this contract, and the REQUESTING PARTY shall require its contractors and subcontractors to comply with the same. E. All work in connection with the PROJECT shall be performed in conformance with the DEPARTMENT’S current Standard Specifications for Construction, special provisions, and the supplemental specifications 01/23/03 TEDDIR.FOR 12/16/22 3 Page 19 of 37  and plans pertaining to the PROJECT. All materials furnished and used in the construction of the PROJECT shall conform to the aforesaid specifications. Any changes in the scope of work for the PROJECT will require approval by the DEPARTMENT. F. The REQUESTING PARTY shall, at no cost to the PROJECT or to the DEPARTMENT, appoint a project manager who shall administer the PROJECT and ensure that the plans and specifications are followed, and shall perform or cause to be performed the construction engineering and inspection services necessary for the completion of the PROJECT. Should the REQUESTING PARTY elect to use consultants for construction engineering and inspection, the REQUESTING PARTY shall provide a full-time project manager employed by the REQUESTING PARTY who shall ensure that the plans and specifications are followed. G. The REQUESTING PARTY shall require the contractor who is awarded the contract for the construction of the PROJECT to provide, as a minimum, insurance in the amounts specified in and in accordance with the DEPARTMENT'S current Standard Specifications for Construction, and to: (1) Maintain bodily injury and property damage insurance for the duration of the PROJECT. (2) Provide owner's protective liability insurance naming as insureds the State of Michigan, the Michigan State Transportation Commission, the DEPARTMENT and its officials, agents and employees, the REQUESTING PARTY and any other party with jurisdiction for the roadway being constructed as the PROJECT, and their employees, for the duration of the PROJECT and to provide copies of certificates of insurance to the insureds. It is understood that the DEPARTMENT does not assume either ownership of any portion of the PROJECT or jurisdiction of any REQUESTING PARTY highway as a result of being named as an insured on the owner's protective liability insurance policy. (3) Comply with the requirements of notice of cancellation and reduction of insurance set forth in the current Standard Specifications for Construction and to provide copies of notices and reports prepared to those insured. 5. The PROJECT COST shall be met in part by contributions by TED FUNDS. TED FUNDS Category B shall be applied to the eligible items of the PROJECT COST up to an 01/23/03 TEDDIR.FOR 12/16/22 4 Page 20 of 37 amount not to exceed the lesser of: (1) 50 percent of the approved and responsible low bid amount, or (2) $30,106, the grant amount. The balance, if any, of the PROJECT COST, after deduction of TED FUNDS, is the sole responsibility of the REQUESTING PARTY. The REQUESTING PARTY shall be responsible for the payment of all costs and expenses incurred in the performance of PROJECT work. Based upon the final cost of the PROJECT and/or a request by the REQUESTING PARTY, a payment adjustment may be initiated and/or authorized by the DEPARTMENT for eligible items of the PROJECT COST such that the total amount of TED FUNDS does not exceed the grant amount. The REQUESTING PARTY shall certify all actual costs incurred for work performed under this contract that are eligible for payment with TED FUNDS and will be required to repay any TED FUNDS it received in excess of 50 percent of the total of such costs. 6. The REQUESTING PARTY shall establish and maintain adequate records and accounts relative to the cost of the PROJECT. Said records shall be retained for a period of three (3) years after completion of construction of the PROJECT and shall be available for audit by the DEPARTMENT. In the event of a dispute with regard to allowable expenses or any other issue under this contract, the REQUESTING PARTY shall continue to maintain the records at least until that dispute has been finally decided and the time after all available challenges or appeals of that decision has expired. The DEPARTMENT, or its representative, may inspect, copy, or audit the records at any reasonable time after giving reasonable notice. The REQUESTING PARTY, within six (6) months of completion of the PROJECT and payment of all items of PROJECT COST related thereto, shall make a final reporting of construction costs to the DEPARTMENT and certify that the PROJECT has been constructed in accordance with the PROJECT plans, specifications, and construction contract. In the event that an audit performed by or on behalf of the DEPARTMENT indicates an adjustment to the costs reported under this contract or questions the allowability of an item of expense, the DEPARTMENT shall promptly submit to the REQUESTING PARTY a Notice of Audit Results and a copy of the audit report which may supplement or modify any tentative findings verbally communicated to the REQUESTING PARTY at the completion of an audit. Within sixty (60) days after the date of the Notice of Audit Results, the REQUESTING PARTY shall: (a) respond in writing to the responsible Bureau or the DEPARTMENT indicating whether or not it concurs with the audit report, (b) clearly explain the nature and basis for any disagreement as to a disallowed item of expense, and (c) submit to the DEPARTMENT a written explanation as to any questioned or no opinion expressed item of expense, hereinafter referred to as the “RESPONSE”. The RESPONSE shall be clearly stated and provide any supporting documentation necessary to resolve any disagreement or questioned or no opinion expressed item of expense. Where the documentation is voluminous, the REQUESTING PARTY may 01/23/03 TEDDIR.FOR 12/16/22 5 Page 21 of 37 supply appropriate excerpts and make alternate arrangements to conveniently and reasonably make that documentation available for review by the DEPARTMENT. The RESPONSE shall refer to and apply the language of the contract. The REQUESTING PARTY agrees that failure to submit a RESPONSE within the sixty (60) day period constitutes agreement with any disallowance of an item of expense and authorizes the DEPARTMENT to finally disallow any items of questioned or no opinion expressed cost. The DEPARTMENT shall make its decision with regard to any Notice of Audit Results and RESPONSE within one hundred twenty (120) days after the date of the Notice of Audit Results. If the DEPARTMENT determines that an overpayment has been made to the REQUESTING PARTY, the REQUESTING PARTY shall repay that amount to the DEPARTMENT or reach agreement with the DEPARTMENT on a repayment schedule within thirty (30) days after the date of an invoice from the DEPARTMENT. If the REQUESTING PARTY fails to repay the overpayment or reach agreement with the DEPARTMENT on a repayment schedule within the thirty (30) day period, the REQUESTING PARTY agrees that the DEPARTMENT shall deduct all or a portion of the overpayment from any funds then or thereafter payable by the DEPARTMENT to the REQUESTING PARTY under this contract or any other agreement, or payable to the REQUESTING PARTY under the terms of 1951 PA 51, as applicable. Interest will be assessed on any partial payments or repayment schedules based on the unpaid balance at the end of each month until the balance is paid in full. The rate of interest will be based on the Michigan Department of Treasury common cash funds interest earnings. The rate of interest will be reviewed annually by the DEPARTMENT and adjusted as necessary based on the Michigan Department of Treasury common cash funds interest earnings. The REQUESTING PARTY expressly consents to this withholding or offsetting of funds under those circumstances, reserving the right to file a lawsuit in the Court of Claims to contest the DEPARTMENT’S decision only as to any item of expense the disallowance of which was disputed by the REQUESTING PARTY in a timely filed RESPONSE. The REQUESTING PARTY shall comply with the Single Audit Act of 1984, P.L. 998-502 and applicable State laws and regulations relative to audit requirements. 7. The REQUESTING PARTY certifies that a) it is a person under the Natural Resources and Environmental Protection Act, MCL 324.20101 et seq., as amended, (NREPA) and is not aware of and has no reason to believe that the property is a facility as defined in the NREPA; b) the REQUESTING PARTY further certifies that it has completed the tasks required by MCL 324.20126 (3)(h); c) it conducted a visual inspection of property within the existing right of way on which construction is to be performed to determine if any hazardous substances were present; and at sites on which historically were located businesses that involved hazardous substances, it performed a reasonable investigation to determine whether hazardous substances exist. This reasonable investigation should include, at a minimum, contact with local, State and federal environmental agencies to determine if the site has been identified as, or potentially as, a site containing hazardous substances; d) it did not cause or contribute to the release or threat of release of any hazardous substance found within the PROJECT limits. 01/23/03 TEDDIR.FOR 12/16/22 6 Page 22 of 37  The REQUESTING PARTY also certifies that, in addition to reporting the presence of any hazardous substances to the Michigan Department of Environment, Great Lakes, and Energy, it has advised the DEPARTMENT of the presence of any and all hazardous substances which the REQUESTING PARTY found within the PROJECT limits, as a result of performing the investigation and visual inspection required herein. The REQUESTING PARTY also certifies that it has been unable to identify any entity who may be liable for the cost of remediation. As a result, the REQUESTING PARTY has included all estimated costs of remediation of such hazardous substances in its estimated cost of construction of the PROJECT. 8. If, subsequent to execution of this contract, previously unknown hazardous substances are discovered within the PROJECT limits, which require environmental remediation pursuant to either State or federal law, the REQUESTING PARTY, in addition to reporting that fact to the Michigan Department of Environment, Great Lakes, and Energy , shall immediately notify the DEPARTMENT, both orally and in writing of such discovery. The DEPARTMENT shall consult with the REQUESTING PARTY to determine if it is willing to pay for the cost of remediation and to determine the eligibility, for reimbursement, of the remediation costs. The REQUESTING PARTY shall pay all costs associated with such remediation, including all delay costs of the contractor for the PROJECT. If the REQUESTING PARTY refuses to participate in the cost of remediation, the amount of TED FUNDS the REQUESTING PARTY received from Grant #503 shall be forfeited back to the DEPARTMENT. 9. If State funds administered by the DEPARTMENT are used to pay the cost of remediating any hazardous substances discovered after the execution of this contract and if there is a reasonable likelihood of recovery, the REQUESTING PARTY, in cooperation with the Michigan Department of Environment, Great Lakes, and Energy and the DEPARTMENT, shall make a diligent effort to recover such costs from all other possible entities. If recovery is made, the DEPARTMENT shall be reimbursed from such recovery for the proportionate share of the amount paid by the DEPARTMENT and the DEPARTMENT shall credit such sums to the appropriate funding source. 10. The DEPARTMENT'S sole reason for entering into this contract is to enable the REQUESTING PARTY to obtain and use funds provided by the State. Any and all approvals of, reviews of, and recommendations regarding contracts, agreements, permits, plans, specifications, or documents, of any nature, or any inspections of work by the DEPARTMENT pursuant to the terms of this contract are done to assist the REQUESTING PARTY in meeting program guidelines in order to qualify for available funds. Such approvals, reviews, inspections and recommendations by the DEPARTMENT shall not relieve the REQUESTING PARTY and the local agencies, as applicable, of their ultimate control and shall not be construed as a warranty of their propriety or that the DEPARTMENT is assuming any liability, control or jurisdiction. 01/23/03 TEDDIR.FOR 12/16/22 7 Page 23 of 37  The providing of recommendations or advice by the DEPARTMENT does not relieve the REQUESTING PARTY and the local agencies, as applicable, of their exclusive jurisdiction of the highway and responsibility under MCL 691.1402 et seq., as amended. When providing approvals, reviews and recommendations under this contract, the DEPARTMENT is performing a governmental function, as that term is defined in MCL 691.1401 et seq. as amended, which is incidental to the completion of the PROJECT. 11. The DEPARTMENT, by executing this contract, and rendering services pursuant to this contract, has not and does not assume jurisdiction of the highway, described as the PROJECT for purposes of MCL 691.1402 et seq., as amended. Exclusive jurisdiction of such highway for the purposes of MCL 691.1402 et seq., as amended, rest with the REQUESTING PARTY and other local agencies having respective jurisdiction. 12. The REQUESTING PARTY shall approve all of the plans and specifications to be used on the PROJECT and shall be deemed to have approved all changes to the plans and specifications when put into effect. It is agreed that ultimate responsibility and control over the PROJECT rests with the REQUESTING PARTY and local agencies, as applicable. Any changes in the scope of work for the PROJECT will require approval by the DEPARTMENT. Upon completion of the PROJECT, the REQUESTING PARTY shall accept the facilities constructed as built to specifications within the contract documents. It is understood that the REQUESTING PARTY shall own the facilities and shall operate and maintain the facilities in accordance with all applicable Federal and State laws and regulations, including, but not limited to, Title II of the Americans with Disabilities Act (ADA), 42 USC 12131 et seq., and its associated regulations and standards, and DEPARTMENT Road and Bridge Standard Plans and the Standard Specifications for Construction. 13. The REQUESTING PARTY agrees that the costs reported to the DEPARTMENT for this contract will represent only those items that are properly chargeable in accordance with this contract. The REQUESTING PARTY also certifies that it has read the contract terms and has made itself aware of the applicable laws, regulations, and terms of this contract that apply to the reporting of costs incurred under the terms of this contract. 14. Each party to this contract will remain responsible for any and all claims arising out of its own acts and/or omissions during the performance of the contract, as provided by this contract or by law. In addition, this is not intended to increase or decrease either party’s liability for or immunity from tort claims. This contract is also not intended to nor will it be interpreted as giving either party a right of indemnification, either by contract or by law, for claims arising out of the performance of this contract. 15. In connection with the performance of PROJECT work under this contract the parties hereto (hereinafter in Appendix “A” referred to as the “contractor”) agree to comply with the State of Michigan provisions for “Prohibition of Discrimination in State Contracts,” as set 01/23/03 TEDDIR.FOR 12/16/22 8 Page 24 of 37 forth in Appendix A, attached hereto and made a part hereof. The parties further covenant that they will comply with the Civil Rights Acts of 1964 being P.L. 88-352, 78 Stat. 241, as amended, being Title 42 U.S.C. Sections 1971, 1975a-1975d, and 2000a-2000h-6, and will require similar covenants on the part of any contractor or subcontractor employed in the performance of this contract. 01/23/03 TEDDIR.FOR 12/16/22 9 Page 25 of 37  16. This contract shall become binding on the parties hereto and of full force and effect upon the signing thereof by the duly authorized officials for the parties hereto and upon the adoption of the necessary resolution approving said contract and authorizing the signatures thereto of the respective officials of the REQUESTING PARTY, a certified copy of which resolution shall be attached to this contract. IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed as written below. VILLAGE OF FARWELL MICHIGAN DEPARTMENT OF TRANSPORTATION By___________________________ By____________________________ Title: Department Director MDOT By___________________________ Title: REVIEWED By Larry Doyle at 1:52 pm, 1/3/23 01/23/03 TEDDIR.FOR 12/16/22 10 Page 26 of 37  December 16, 2022 EXHIBIT I CONTROL SECTION EDB 18000 JOB NUMBER 217938CON ESTIMATED COST Estimated PROJECT COST Contracted Work $60,250 ESTIMATED COST PARTICIPATION GRAND TOTAL ESTIMATED COST $60,250 Less TED FUNDS* $30,106 BALANCE (REQUESTING PARTY'S SHARE) $30,144 NO DEPOSIT *TED FUNDS for the PROJECT are limited to an amount as described in Section 5. 01/23/03 TEDDIR.FOR 12/16/22 11 Page 27 of 37  APPENDIX A PROHIBITION OF DISCRIMINATION IN STATE CONTRACTS In connection with the performance of work under this contract; the contractor agrees as follows: 1. In accordance with Public Act 453 of 1976 (Elliott-Larsen Civil Rights Act), the contractor shall not discriminate against an employee or applicant for employment with respect to hire, tenure, treatment, terms, conditions, or privileges of employment or a matter directly or indirectly related to employment because of race, color, religion, national origin, age, sex, height, weight, or marital status. A breach of this covenant will be regarded as a material breach of this contract. Further, in accordance with Public Act 220 of 1976 (Persons with Disabilities Civil Rights Act), as amended by Public Act 478 of 1980, the contractor shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment or a matter directly or indirectly related to employment because of a disability that is unrelated to the individual’s ability to perform the duties of a particular job or position. A breach of the above covenants will be regarded as a material breach of this contract. 2. The contractor hereby agrees that any and all subcontracts to this contract, whereby a portion of the work set forth in this contract is to be performed, shall contain a covenant the same as hereinabove set forth in Section 1 of this Appendix. 3. The contractor will take affirmative action to ensure that applicants for employment and employees are treated without regard to their race, color, religion, national origin, age, sex, height, weight, marital status, or any disability that is unrelated to the individual’s ability to perform the duties of a particular job or position. Such action shall include, but not be limited to, the following: employment; treatment; upgrading; demotion or transfer; recruitment; advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 4. The contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, height, weight, marital status, or disability that is unrelated to the individual’s ability to perform the duties of a particular job or position. 5. The contractor or its collective bargaining representative shall send to each labor union or representative of workers with which the contractor has a collective bargaining agreement or other contract or understanding a notice advising such labor union or workers’ representative of the contractor’s commitments under this Appendix. 6. The contractor shall comply with all relevant published rules, regulations, directives, and orders of the Michigan Civil Rights Commission that may be in effect prior to the taking of bids for any individual state project. Page 28 of 37 7. The contractor shall furnish and file compliance reports within such time and upon such forms as provided by the Michigan Civil Rights Commission; said forms may also elicit information as to the practices, policies, program, and employment statistics of each subcontractor, as well as the contractor itself, and said contractor shall permit access to the contractor’s books, records, and accounts by the Michigan Civil Rights Commission and/or its agent for the purposes of investigation to ascertain compliance under this contract and relevant rules, regulations, and orders of the Michigan Civil Rights Commission. 8. In the event that the Michigan Civil Rights Commission finds, after a hearing held pursuant to its rules, that a contractor has not complied with the contractual obligations under this contract, the Michigan Civil Rights Commission may, as a part of its order based upon such findings, certify said findings to the State Administrative Board of the State of Michigan, which State Administrative Board may order the cancellation of the contract found to have been violated and/or declare the contractor ineligible for future contracts with the state and its political and civil subdivisions, departments, and officers, including the governing boards of institutions of higher education, until the contractor complies with said order of the Michigan Civil Rights Commission. Notice of said declaration of future ineligibility may be given to any or all of the persons with whom the contractor is declared ineligible to contract as a contracting party in future contracts. In any case before the Michigan Civil Rights Commission in which cancellation of an existing contract is a possibility, the contracting agency shall be notified of such possible remedy and shall be given the option by the Michigan Civil Rights Commission to participate in such proceedings. 9. The contractor shall include or incorporate by reference, the provisions of the foregoing paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Michigan Civil Rights Commission; all subcontracts and purchase orders will also state that said provisions will be binding upon each subcontractor or supplier. Revised June 2011 Page 29 of 37  ORDINANCE NO. 2023 -01 AN AMENDMENT OF ORDINANCE 52, FOR THE VILLAGE OF FARWELL ORDAINS The following provisions are added to the Village of Farwell Water System Ordinance, being Ordinance #52: Section 26 Right of Entry. The Village, or any of its agents and employees, shall have the power and authority, at all reasonable hours, to enter upon any premises where water is furnished from the Village waterworks system, for the purpose of reading meters or the inspection of all pipes and fixtures connected with such waterworks system, and they shall have power and authority to require any defective pipes or fixtures to be repaired, removed or replaced where they are not in compliance with the provisions of the rules and regulations pertaining to the waterworks system, and any person refusing or neglecting to make such repairs when so ordered shall be deemed guilty of a violation of this Code and liable to prosecution for such violation. Section 27 Damage to meters. Water meters may be installed upon any premises supplied with water and any damage to such meter without regard to whether it is resulting from the carelessness of the owner, agent or tenant through neglect to properly protect the meter, or intentional acts of any person, shall be assessed to such owner or tenant. Water consumers shall not tamper with or remove a meter from the service, or interfere with the reading thereof. The owner shall be responsible for any damage caused by a tenant. Section 28 Penalty. Any person, firm or corporation violating the provisions of this ordinance shall be deemed guilty of a misdemeanor, and subject to a fine of up to $500.00 and/or ninety (90) days in jail, and a separate offense shall be deemed committed on each day during or on which a violation occurs or continues. Section 29 Conflict and Severability. All ordinances, resolutions and orders or parts thereof in conflict with the provisions of this ordinance is to the extent of such conflict hereby repealed, and each section of this 1 Page 30 of 37 ordinance and each subdivision of any section hereof is hereby declared to be independent, and the finding or holding of any section or subdivision thereof to be invalid or void shall not be deemed or held to affect the validity of any other section or subdivision of this ordinance. Passed by the Village Council of the VILLAGE OF FARWELL on __________, at its regular meeting with _______ Council members in attendance, ________ voting aye, __________ nay. Adopted by the Village Council of the Village of FARWELL this ______ day of _________, 2023 Signed: __________________ ******************** I hereby certify that the foregoing was duly adopted by the VILLAGE OF FARWELL, Michigan, at its regular meeting on the _______ of _________, 2023, that of __________ members of the Village Council, ____________ were in attendance and _______ voted for the adoption of the Ordinance. I further certify that the above and foregoing ordinance is recorded in Ordinances for the VILLAGE OF FARWELL. Effective Date This Ordinance shall take effect thirty (30) days following date of publication as required by law. All Ordinances or part Ordinances in conflict with any of the provisions of this Ordinance are hereby repealed. _______________________________ Adrian Krawczynski, Clerk 2 Page 31 of 37 Village of Farwell Treasurer’s Report as of 01/10/2023 ▪ Update on taxes collected as of January 10, 2023 ▪ Original Tax Roll: $265,854.96 ▪ Adjustments JBOR: $(1,132.12) ▪ Adjusted Original: $264,722.84 ▪ Interest added: $1,627.33 ▪ Total w/all adj.: $266,350.17 ▪ Collected to date: $235,875.76 (88.6%) ▪ Left to collect: $30,474.41 Village Tax Roll 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 Adjusted Tax Roll Collected to Date Left to Collect Page 32 of 37  Village of Farwell Bank and Fund Report Endmg 12/31/2022 141 242 ms 254; 551 550 551 503 Am 41 Genera! Mamr (1x3( mm m Sewer Wawzr Dram mm casnm?ank 1n1mm1m s2,133,37555 Gzn m.1cnus73 1n1mm3m s 15:,373n3 Gzn mm cn ms 1n1nmm3m1 s 15:,373n3 Hunurmnn ((5455 m1 m m3 m7 5 24,251 m Hunurmnnlt??l 1n1mm3m3 s 23,55am wcu m nnmmsnm s 5,355m casnmaanx 2n2nmm1m s 1n4,334su cm M am 2n3mm1mn s 17,4912: casnmaanx 2_=.amm1m1 s 7n,5z3n4 rm Banknm 551mm3m1 s 354142 om M am ssummm 5 (35,552 35) c33nma.m—er.m 5summ1m5 5 73m R52r(na1 km any-,3 ssumnnmsm s 135,35am R52r(na1 Bum any-,3 ssumnnsm s 44,mm Seluermm cn wcu ssumnmsms s 172,31513 om M am smmmm s 15,77137 R52r(na1 km any-,3 smmnmsm s 13n,53am R52r(na1 Bum any-,3 5s1mnm5m s 37,5mm wamrmm cn wcu smmnnsnm s 32,n2135 cm M am 3n3mm1m s21n,7135s $2,522,337 71 5 13433495 5 17,4912: 5 7n,523n4 s 354142 5 315,13532 5 33532322 s21n,7135s s 3,s11,2n195 swam Fund Bahanm s 7n1,73253 s 3341,93; 32 s 13,m13n 555355352 $71,151 17 s 1,5a3,2n3n5 5 143444323 $133,434 32 5 4,315,544 14 nz.m(=/anemmm 5 95,224 32 s(1s5,554 (14) s 17,4914: 5 3,4527n s 2,5s737 5 (13,114 5/) s 5s,13143 s 21,52743 5 (1,233 55) End(r£Fum Bahanm s 7s5,s55su s 134,31523 s 3a,4932n s55:,11532 57334934 5 1,434,ns333 5 153357471 s215,n1175 s 4,3n5,41n53 Uahmus s1,757,s512s s 2,17141 s 5,9112n s — s — 5 525,441 91 s 2,223,n3537 5 (14a 7n) 5 4,52_5,43293 tum L(am((m&Fum B-=(an-2 s2,554,su31s 5 13543553 5 3541544: s55:,11532 573349114 5 2,11n,5352s 5 372555153 s214,371n5 s s,43u,sAL356 Page 33 of 37 ~s1,75a,-mm(ngema(m.1(3.15.1(53.n1 Eranzmms  Parks & Recreation Meeting Minutes Thursday, December 1st, 2022 5:30 PM Village Hall Council Meeting Room Call meeting to order: 5:30pm Pledge of Allegiance Roll Call: Chair Gina Hamilton, Trustee Jeff Linton, Trustee Victoria Williams Also present: Rachael Humphrey, Vicky Hamilton I. Events 1. Holiday Lights Festival Recap: Rachael asked if anyone had thoughts on what needed to happen the same or different next year. Victoria would like to see more involvement from the businesses. The committee thought that a Carrow’s gift card might be better incentive for residents. Rachael reminded everyone that next year it will be a week later so that we can work with Clare. There will be a horse and carriage ride as well and we are hoping to fundraise enough to have our own fire pits. Rachael is working on getting an updated quote from Seth and Sharpco. 2. Movie in park: Brett from Woods Household reached out to Rachael to see if we wanted to participate in his summer movie series. They would bring in a 30 foot inflatable screen and play the movie in the park here in Farwell. We would have to pay for equipment and for the licensing. We agreed that this is something we would like to move forward on. July 31st is our first choice from his provided dates and July 24th is our second choice. 3. Game Night at the Market: Rachael proposed the idea of putting on a game night at the market in February. The committee agreed that it would have to be a tournament of a single game instead of multiple games and to make it into a fundraiser for the fire pits. Half of the buy in money would go back to the winners and the other half would go to the fire pits. We will provide snacks. The event will be on February 24th form 6-9pm. 4. 2023 Events: a. Easter: Rachael discussed not filling the eggs this year, but having the kids turn in the eggs for a set prize/bag full of candy. There will also be special eggs for bigger prizes instead of the cluster of child registration. We will have better signage with time slots for each age group for the egg hunt. Rachael will reach out to cops and doughnuts for donut holes again. We will also make sure that the special eggs are adequately spaced out to prevent one child from getting them all. Rachael stated that she has sending out sponsor letters the first week of February for this event. b. FM opening day: This year the farmers market opening day does not fall on Mother’s Day weekend and Rachael asked for opinions on how to make the day stand out. The committee had the idea to turn the day into a community take over, reaching out to the boy/girl scouts, 4-H etc. to have them run booths and take over the Market. The Patty Wagon will provide hot dogs and chips to grill out at the market on opening day. Page 34 of 37  Parks & Recreation Meeting Minutes Thursday, December 1st, 2022 5:30 PM Village Hall Council Meeting Room c. Corn Hole: The tournament will be on the same weekend as last year. The only changes will be a printout of the official rules, to include not using personal bags. Rachael stated that we will need approximately 3 more sets of boards to be sponsored. d. Back to School: Rachael stated that we will need to purchase more backpacks and supplies this year as we gave always almost the last of them at the last one. She also brought up the idea to do a dump tank this year. The committee liked the idea but as a fundraiser. The proceeds would go to parks and recreation to use at events or for the fire pits. e. Halloween Party: Rachael stated that this will remain the same, as it worked out well. The only change will be encouraging the businesses to participate in a pumpkin promenade or event similar to that in Mt. Pleasant where they hand out candy/prizes during the event down main street. f. Light up the nights/stars in the garden. We will talk about this next meeting. 5. Park 1. Rachael stated that Jarin took the lights down in the park. They are all still in good condition and we should have plenty for next year. 2. Rachael reached out to the monument company again, with no updates. II. Old Business III. New Business a. Rachael made sure that all items that were talked about through the year for the new budget are on the list for council to talk about. The benches/tables and trash cans are on the list, with the prices that Rachael gathered earlier in the year. Jeff stated that we should attempt to sell or find a new home within the village for the old ones. Gina brought up asking the little league if they wanted them. The shed prices were talked about. Jeff stated that he would like to see a more permanent structure built onto the market instead of another shed. That will go to council. Gina and Jeff voted that black dirt be put down in the park to help with the roots by the DPW guys instead of having it quoted for a 3rd party to come do. They stated that we have the recourses and don’t need someone else to do it. They would like to see this done now, before the snow comes down. b. Gina asked that Rachael to reach out to the little league and work on fixing some of the parking issues. Page 35 of 37  Parks & Recreation Meeting Minutes Thursday, December 1st, 2022 5:30 PM Village Hall Council Meeting Room c. Vicky will be receiving a raise with the new fiscal year. The council will decide on an amount at the next meeting. d. Rachael talked about having the art class paint a mural on the pavilion, in hopes of starting a trend to beautify Farwell with art. The committee agreed to use the small white wall in the front of the park instead of the pavilion to start but liked the idea. e. Gina requested that we do an ice cream social this summer and tie it into the farmers market. The idea was brought up to do it at the Fathers Day market. The idea was to also just use tubs of ice cream instead of homemade. It was brought up to reach out to local ice cream shops to buy the big tubs. IV. Adjournment – 6:30pm V. Next Meeting – January 5th, 2022 at 5:30pm Page 36 of 37  DPW Committee Meeting Minutes January 11, 2023 5:30pm – Village Hall Council Meeting Room The Regular DPW Committee meeting was called to order at 5:38 pm. Call meter to Order: 5:38 pm Pledge of Allegiance A roll call was conducted. The following were present: Trustee Amanda Pfruender and Trustee Shawn Burger. Also present was Clerk/Treasurer Adrian Krawczynski. Trustee Jeff Linton was absent. I. Old Business a. The truck is fully repaired at the body shop. The DPW will pick up on the 12th or 13th. b. The draft work order policy was reviewed for any final input. This will be brought back to Council for final review. II. New Business a. Updated DPW budget items were reviewed and discussed. III. DPW Updates: a. Fire hydrants came in today and the DPW picked them up. Jason is also interested in starting to take the trash to the location on Surrey as soon as possible, which will be brought to Council on the 16th. There was also discussion about reducing Jarin’s hours down because Jason has been working ten hours per week. IV. Complaints: V. Adjournment: 6:06pm VI. Next Meeting: Thursday, February 16th, 2023 at 5:30pm. Page 37 of 37