Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, January 20, 2025 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. ADOPTION OF MINUTES 4-7 a. Regular Council Minutes 01.06.2025 Regular Council Meeting Minutes Page 1 of 20  IV. PUBLIC COMMENT V. UNFINISHED BUSINESS a. Salt Truck b. Watermain Break Bill VI. NEW BUSINESS 8 a. Village Fee Schedule 2025 Village Fee Schedule 2025 (03.2025- 02.2026) 9 - 10 b. Huntington CD Rates Huntington CD Rates 11 c. Donations bank account Isabella Bank Accounts 12 - 18 d. LED Sign LED sign Quotes DDA Meeting Minutes - 1-15-25 VII. ADMINISTRATIVE REPORT VIII. TREASURER REPORT IX. ZONING REPORT X. COMMITTEE REPORT a. Finance b. Parks & Rec 19 - 20 c. DPW 01.16.2025 DPW Minutes Shut off cost d. Personnel - January 21, 2025, at 5:30pm Page 2 of 20 XI. PRESIDENT DISCUSSION XII. ADDITIONAL REMARKS XIII. EXTENDED PUBLIC COMMENT XIV. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON FEBRUARY 3, 2025 XV. BUDGET MEETING ON JANUARY 27 AND FEBRUARY 10, 2025 Page 3 of 20  MINUTES Regular Council Meeting 6:00 PM - Monday, January 6, 2025 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, January 6, 2025, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Victoria Williams, Trustee Shawn Burger, and Trustee Marvin Frayer EXCUSED: Trustee Jeff Linton I. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following additions: under New Business item j. "RCL Pay Application No. 7" and under New Business, item k. "Jeff Linton Quick Claim Deed" Trustee Victoria Williams seconded the motion. Carried II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Amanda Pfruender made a motion to approve the consent agenda Trustee Gina Hamilton seconded the motion. Carried III. ADOPTION OF MINUTES a. *Monday, December 16, 2024 Regular Council Minutes IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR DECEMBER 2024 IN THE AMOUNT OF $ $244,162.12. a. Trustee Gina Hamilton made a motion to pay the December Bills and Payroll in the amount of $244,162.12, Trustee Marvin Frayer seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Marvin Frayer, Trustee Shawn Burger, Trustee Victoria Willimas, Trustee Amanda Pfruender and President Tracey Jackson. Nays: None. Absent Jeff Linton. Motion Carried. Page Page41ofof20 4 V. PUBLIC COMMENT No comments were received. VI. UNFINISHED BUSINESS a. Salt Truck Lisa gave an update on the salt truck and the quote she received from CCRC. VII. NEW BUSINESS a. RCL Pay Application No. 6 Trustee Gina Hamilton made a motion to approve RCL Pay Application No. 6 in the amount of $203,113.86, Trustee Victoria Williams seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Victoria Williams, Trustee Amanda Pfruender, Trustee Marvin Frayer, Trustee Shawn Burger and President Tracey Jackson. Nays: None. Absent Jeff Linton. Motion Carried. b. Harsh Excavating Watermain Break Repairs The bill from Harsh Excavating was discussed, the Council would like Ross and Lisa to reach out to Harsh for an explanation of the bill and who gave them authorization to do the service. c. Mill Pond Change Order No. 2 Trustee Victoria Williams made a motion to approve Mill Pond Change Order No. 2 in the amount of $5,795.11, Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Victoria Williams, Trustee Amanda Pfruender, Trustee Marvin Frayer, Trustee Shawn Burger Trustee Gina Hamilton and President Tracey Jackson. Nays: None. Absent Jeff Linton. Motion Carried. d. Tonya Roe 90 Day Review Trustee Amanda Pfruender made a motion to approve a raise in the amount of $1.00 per hour effective on 01/06/2025 making Tonya Roe's current pay $18.00 per hour, Trustee Victoria Williams seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Victoria Williams, Trustee Gina Hamilton, Trustee Marvin Frayer, Trustee Shawn Burger and President Tracey Jackson. Nays: None. Absent Jeff Linton. Motion Carried. e. Water and Sewer Rates The Council discussed water and sewer rates; they would like Lisa to reach out to Bryan Rowley from Fleis & Vandenbrink. f. Budget Ross talked about what he has started working on for the budget and what the Council would like to see. The budget meetings have been set for January 27, 2025, and February 10, 2025, at 6pm. g. Huntington Page Page52ofof20 4  Trustee Amanda Pfruender made a motion to approve adding Ross Wilson to the Huntington Bank Accounts, Trustee Gina Hamilton seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Victoria Williams, Trustee Shawn Burger, Trustee Marvin Frayer and President Tracey Jackson. Nays: None. Absent Jeff Linton. Motion Carried. h. MFCU Trustee Amanda Pfruender made a motion to approve adding Ross Wilson to the Members First Credit Union Accounts, Trustee Victoria Williams seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Victoria Williams, Trustee Gina Hamilton, Trustee Marvin Frayer, Trustee Shawn Burger and President Tracey Jackson. Nays: None. Absent Jeff Linton. Motion Carried. i. Earned Sick Time Act The Council discussed the upcoming Earned Sick Time Act and differed it to the Personnel Meeting that will take place on January 21, 2025. j. RCL Pay Application No. 7 Trustee Amanda Pfruender made a motion to approve RCL Pay Application No. 6 in the amount of $274,073.18, Trustee Gina Hamilton seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Victoria Williams, Trustee Shawn Burger, Trustee Marvin Frayer and President Tracey Jackson. Nays: None. Absent Jeff Linton. Motion Carried. k. Resolution 2025-01 Providing for Development of a Business Trustee Gina Hamilton made a motion to approve Resolution 2025-01 Providing for Development of a Business with the following amendments: the date and time requirements of 18 months and the addition of the zoning ordinance requirements, Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Amanda Pfruender, Trustee Marvin Frayer, Trustee Shawn Burger, Trustee Victoria Williams and President Tracey Jackson. Nays: None. Absent Jeff Linton. Motion Carried. The Quick Claim Deed shall remain $1.00 per lot. VIII. ADMINISTRATIVE REPORT a. Ross updated the Council on how the reconciliation process is going. IX. TREASURER REPORT a. Ross is working on the redistribution of The Villages LDFA and DDA taxes and will also be getting with Surrey to correct the over payment of taxes. X. ZONING REPORT No Report was given. Page Page63ofof20 4 XI. COMMITTEE REPORT a. Finance The electric bill is up at the WWTP, and will continue to be higher due to the new building. b. Parks & Rec The minutes were presented from the last meeting. Tonya spoke about the conference she will be attending in Alpena. Ross spoke about how we can take in donations. c. DPW The next meeting will be January 16, 2025 at 5:30pm. d. Personnel First Monthly Meeting is January 21, 2025 at 5:30 pm. XII. PRESIDENT DISCUSSION There was no Presidential discussion at this time. XIII. ADDITIONAL REMARKS Ross and Lisa will both be attending the Clerk Training in March. XIV. EXTENDED PUBLIC COMMENT Mr. Gross spoke on 199 E. Main and asked for them to be added to the February 3, 2025, agenda. Arika Pruter spoke on starting a new nonprofit Friends of Farwell. XV. ADJOURNMENT a. A motion was made by Trustee Gina Hamilton and seconded by Trustee Amanda Pfruender to adjourn the meeting at 7:05pm. NEXT REGULAR COUNCIL MEETING ON JANUARY 20, 2025. Clerk/Treasurer President Page Page74ofof20 4  Village of Farwell Fee Schedule 2025 Fiscal Year (03.2025 - 02.2026) Item Cost Fax Sending $1.00 first, $0.10 additional Fax Receiving $1.00 first, $0.10 additional Copies $0.10 / page (Black & white only) Notary $3.00 Yard Sale Permit $1.00 (3 annually) Return NSF $32.00 FOIA Costs as allowed by law Pavilion Rental $25 resident/$35 non-resident (6 hours) FM Building $35/hour-$50 deposit is also required which is returnable upon inspection Park Rental $50 (8 hours). $150 deposit is also required which is returnable upon inspection Zoning Residential: $35.00 Commercial: $45.00 Special Use Permit $400 + costs to Village + cost of Planning Commission Zoning BOA $400 + costs to Village (variances, rezoning, zoning map amendments) Site Plan Review $175 + costs to Village Marijuana Zoning $5,000 initial non-refundable & $5,000 renewal Sewer Tap In $1,400 flat fee + labor & costs Water Tap In $650 (3/4) + 1/3 cost of base for every 1/4 over 3/5 + labor & costs Water Shut Off $30 during regular business hours & $100 after regular business hours Sewer & Water Cut & Cap $750 per service (Full=$1,500) + labor & costs Mowing Labor & Equiptment Bulk Water $15 base during hours or $30 base after hours & $5 per 1,000 gallons Sign Permit By resolution (Pending approval of PC) Page 8 of 20 Clerk From: Jessica L Parker <jessica.l.parker@huntington.com> Sent: Monday, January 13, 2025 3:16 PM To: Clerk Cc: Lisa Graham Subject: CD Rates Follow Up Flag: Follow up Flag Status: Flagged Hello, So here are the CD special rates that we have as of right now. Just need to know which one you would like for each of the CD’s that you have. If you can get back to me as soon as you get a chance because rates can change anytime. Once I hear back from you, I will get them opened. 3 month 3.65% 6 month 3.60% 9 month 3.55% 12 month 3.50% Thanks, Jessica Parker Financial Relationship Banker Phone: 989-386-6223 Fax: 989-386-9479 NMLS ID: 1106218 The Huntington National Bank 807 N McEwan St Clare, MI 48617 Internal Use 1 Page 9 of 20 This message and any attachments are for the designated recipient only and may contain privileged, proprietary, or otherwise private information. If you have received it in error, please notify the sender immediately and delete the original. Any other use of the email by you is prohibited. This message may contain an advertisement of a product or service constituting a commercial email. You may unsubscribe any time from receiving commercial emails. Huntington Bancshares Incorporated and its affiliated companies, 41 South High Street, Columbus, OH 43287. huntington.com Internal Use 2 Page 10 of 20 1/17/25, 7:54 AM Compare Our Business Checking Accounts | Isabella Bank | Michigan | Saginaw - Mount Pleasant - Midland FDIC-Insured - Backed by the full faith and credit of the U.S. Government (800) 651-9111 Locations & Hours Compare Our Accounts LOW TRANSACTION VOLUMES Business Checking Account Learn More Features Ideal for businesses with smaller transaction volumes 100 free items per month; 25¢ per item thereafter Monthly Service Fee Avoid the $10 monthly service fee by maintaining a $1,000 minimum average ledger balance Free Online & Mobile Banking Access? Yes Free Business Debit Card? Yes Minimum Opening Deposit $1 LARGER TRANSACTION VOLUMES Corporate Business Checking Account Learn More Features Ideal for businesses with large transaction volumes Receive a detailed analysis statement regarding account activity Unlimited items available at low to no per-item fees Receive an earnings credit to offset or minimize monthly fees incurred1 Monthly Service Fee $15 Free Online & Mobile Banking Access? Yes Free Business Debit Card? Yes Minimum Opening Deposit $1 Corporate Business Checking Account: 1Fees may be offset by an earnings credit to the account. Please contact your local deposit specialist for more details. https://www.isabellabank.com/bank/business-checking/compare-accounts.html Page 11 of 1/2 20  Wm ESTIMATE __N PANY COM 1291 E. Surrey Rd. Farwell Ml 48622 1/13/2025 PH: (989) 386-4045 FAX: (989) 386-4055 LOCATION: Lisa Graham Village of Farwell Deputy Clerk/Treasurer 109 S. Hall St. Farwell MI TERMS . . PROJECT 50% dep: 2nd pmt due When EMU Electronic Message Unit & ID sign ships: bal due on completion DESCRIPTION QTY RATE AMOUNT Provide & Install double-sided EMU & ID sign and connect to provided electrical. OPTION A EMU (labor included in grice) Optec Infinity 10MM Dimensions: 3'1 13/16" H X 6' 3 9/16" H X 14" D 27835.67 $27,835.67 Lines:13 Char/Line: 32 Character size: 2.75" Colors: RGB (281 Trillion Levels-M) plus permits at cost Communication: Cell modem w/Iifetime data Warranty: 5- Year parts: cell modem 1-yr parts warranty 1 Training: Web Based Software: MeCIoud Lifetime Lifetime software updates Delivery lead time: 8-10 weeks once order placed ID sign | 12" H X 6' 3 9/16" W extruded aluminum cabinet powder coated color of your choice, LED illumination and Lexan faces with custom viny graphics. OPTION B EMU (labor included in price) 25442.24 $25,442.24 Optec Infinity 13.333MM Dimensions: 3' 1 13/16" H X 6‘ 3 9/16" H X 14" D plus permits at cost Lines: 10 Char/Line: 24 Character size:3.66" Colors: RGB (281 Trillion Levels-M) Communication: Cell modem w/Iifetime data Warranty: 5- Year parts: cell modem 1—yrparts warranty Training: Web Based Software: MeCIoud Lifetime Lifetime software updates Delivery lead time: 8-10 weeks once order placed ID sign I 12" H X 6‘ 3 9/16" W extruded aluminum cabinet powder coated color of your Page 12 of 20 choice, LED illumination and Lexan faces with custom viny graphics. OPTIONAL: Decorative pole cover powdercoated to match ID sign  Powered by SignCommand' 5(9)) signcommand.com ago WELCOMETO ‘, 1V1 LLAGEa/ xi, FARWELL 1‘ ' Lil Ibgil" 3|! Remote control box with ethernet cable (—12 3/4" —'l CELLULAR ’ANTENNA Page 13 of 20  2 StewartSigns 5. l 32:22:19,222: 5 ONE SIGN, ONE COMPANY V0.5”; Quoted 10/29/2024 Valid until i 1/18/2024" Prepared for Prepared by Village Of Farwell Colin Lane l09 S Hall St clane@stewartsigns.com Farwell, Ml 48622 l.888.237.3928 DESCRIPTION PRICE “ $33,014.00 Borderless and front-serviceable modular LEDdisplay. LEDdisplay 5 - i0.66mm full color at 90 pixels high by i80 pixels wide {16,200 total pixels per side) 10 - Active display area 3'2" x 6’4" (19.8 square feet per side) Y?R GUARANTEE - Double sided LEDcabinet. size 3’2" x 6'4" - l to ii rows of text and use your own images and video clips n t a. - iO—year parts availability guarantee (see warranty for info) - ETLListed and FCC Part 15 compliant See full gisglay cagabi ities Communication method V See Igll specificgtions Sign structure and faces - Double sided 2‘ x_6'4" identification sign cabinet - Paint color: Almond (ID cabinet) Black (LEDcabinet) Almond (mount) - Graphics digitally printed on 3MTMvinyl and adhered to inside of sign face - TUFFAK® SL flat faces removable via right and left retainers - Double matchplate mount. - Leg height: 2'. ', Overall sign height: 7‘3" - Minimum wind load rating: l20mph, exposure B - Lifetime warranty on structure 8. faces, including vandalism (see warranty for info) Electrical speci?cations - Total number of required 20 amp i20v circuits will be provided on engineer drawing. Max draw for whole sign: l2.38 amps. Custom options Software , :‘__ ,. . . 7?. ., "j." TLC. .:. 5 . included “AI-90mm r , Special Instructions Page 14 of 20 + any applicable sax V rt Payment terms: Net 30 with Purchase Order Issued to Stewart 8,01) Page 15 of 20  Village Of Farwell , _ . Davrd Clark -Pt 11406 North Fordyce Project Specialist NEW IDEAS - NEW TECHNOLOGY.th. Farwell Ml 48622 david@signsplussigns.com , 4242 McIntosh Ln , Sarasota, Florida 34232 Attention: Ms. Lisa Graham Quote #: 147274-8MM80X320 t. 800-848—4262f. 941—378-4062 . Date: Oct 17. 2024 Qty Description 1 8mm Ascend LED Sign: Double Sided 4' 0"X8' 0“ (HxW) 4 - Active LED Screen Size of 2' 0"x 8' 0" (HxW) with a Pixel Matrixof 80x 320 - ,1 High Resolution with 25,600 Pixels Per Side, in a Double Sided Con?guration - 1'x 2‘ Self-contained Aluminum Modular System Replaces Traditional LED Cabinet l , — Display Text, Graphics. Images, and Video Clips i ,‘ - Brightness, up to 10,000 Nits, Average LED Life: 100.000Hours - ; Fully Sealed & Waterproof AluminumLED Panels, IP67 Rated, Front & Back — I 6-YEARLimited Warranty & 10-YEARPart Availabilityfor LED Panels. Refer to Warranty Document for Complete Details. — I Ascend Media Player, Always-on Cloud Based Software Included - l Industrial Waterproof Controller, Quad-core Processor.16 GB On-board Storage PLUS Cloud Storage I - Remote Diagnostics l - Lifetime ln-house Tech Support Included I - Remote Calibration for LED Panel Brightness - I 100% Solid State System. Zero l Moving Parts - LED Panels have No Internal Serviceable Parts — i LED Panels Removeable with Quick & Easy Latch System - Bidirectional Data-?ow Between LED Panels I I - Non-daisy Chained PRECISE POWER Control System ‘ - I Fanless System with Solid Aluminum Heatsinks = - 60 Frames per Second for Smoother & More Realistic Imaging - Image Refresh Rate >3.000 HZ for Reduced Motion Blur - l 16.7 Quadrillion Colors (On Average the Human Eye can Distinguish 710 MillionColors) I - 100 Levels of Auto Brightness Control i - l ISO 9001 Certi?ed Factory Compliance: FCC Part 15 & ETL ir Double Sided 2' 0"x 8‘ 0" Identi?cation Cabinet with Internal LED Illumination - I i AllAluminum with Welded Unitized Construction and Industrial t Graf?ti Resistant Finish - Unbreakable Polycarbonate Face(s) with Internal 3m Vinyl Graphics l - Graphics, Colors, and Text per Customer Approved Artwork - l Pedestal Mount: 2' 0"x 8‘ 0" (HxW); Overall Sign Height: 6' 0" l - I Entire Sign Engineered for 125mph Wind Load, Exposure B I Electrical Requirements: 1 Circuit, 120-Volt, Max Draw: 14.6 Amps ' 1 Remote Diagnostics & Sign CommunicationVia Cell Data Modem .lncludes Life~of-SignPrepaid Data Plan. 1 I Freight Included Prices are validfor SOdays. Unless noted in Special otherwise freight;applicable Instructions sales tax willbe added to your invoice. Organizations exempt from sales tax must include exempt certi?cate Total Investment: $27,293.00 with order. Authorized purchase order accepted with order. Payment of total invoice amount is due 10 days from the sign(s) ship date. Unless otherwise indicated in the buyer approved sign installation agreement, Form Slit—0422.2,sign permits, footers, sign erection, electrical service, electrical connection and planters or other decorative masonry or other structures are the responsibilities of the buyer. All signs subject to zoning and code per city/county. Signs Plus furnishes engineered footer drawings when applicable. Buyer acknowledges and agrees that any cancellation may result in charges that exceed the deposit. In the event of payment default dlsruptlons of the LED display operation may occur. The Buyer is responsible for all collection costs incurred by Signs Plus, including but not limited to court costs. ?ling fees and ettorne y lees. All legal proceedings willbe in Sarasota County, Florida. A 2% convenience fee applies to all credit card transactions. Special Instructions “Freight Included“ Page 16 of 20 Ascend LED & ID Warranty - Refer to Signs Plus Warranty for Complete Details -Limited Lifetime Warranty on Material 8. Workmanship on Entire Sign.  Village of Farwell DDA Meeting Minutes January 15, 2025 5:00pm The meeting was called to order at 5:05pm. The Pledge of Allegiance was conducted. Roll Call: Present: Tracey Jackson, Arika Prueter, Allison Heinrich, Alan Reiss and Tim Wilson. Absent: John Gross, Bradley Coon and Lynn Salinas. Vacant: One. I. Roll Call: Tracey Jackson, Arika Prueter, Allison Heinrich, Alan Reiss and Tim Wilson. Vacant: One. II. Approval of Agenda: Motion made by Alan Reiss supported by Arika Prueter to amend the agenda to include item III “Approval of October 8, 2024 Meeting Minutes” and item C. “New Member” 5 yeas, 0 nays, 3 absent, 1 vacant. Motion Carried. III. Approval of October 8, 2024, Meeting Minutes: Motion made by Tim Wilson supported by Allison Heinrich to approve the October 8, 2024, Meeting Minutes as written. 5 yeas, 0 nays, 3 absent, 1 vacant. Motion Carried. IV. Public Comment: None received. V. Bank Totals as of 12-31-2024 were presented to the board and reviewed. Motion made by Alan Reiss supported by Allison Heinrich to approve bank totals of $26,368.46. 5 yeas, 0 nays, 3 absent, 1 vacant. Motion Carried. VI. Old Business LED Signage quotes: Motion made by Alan Reiss supported by Arika Prueter to pledge $5,000 towards the Allstate sign company quote’s Option A in the amount of $27,835.67 with the $850 pole cover option. Roll Call. Yeas: Alan Reiss, Arika Prueter, Allison Heinrich, Tim Wilson, Tracey Jackson. Nays: None. Absent: John Gross, Bradley Coon and Lynn Salinas. Vacant: One. Motion Carried. Quotes for Main Street lot items: There was discussion about the sale of the main street lots. VII. New Business Page 17 of 20  a. Discussion of projects – There was discussion of future projects. Motion made by Allison Heinrich supported by Tim Wilson to get quotes for the flagpole, park light and crossing signs. 5 yeas, 0 nays, 3 absent, 1 vacant. Motion Carried. b. Budget – Ross Wilson discussed 2025/2026 budget for the DDA. c. New Members – Discussed the search for new members. Motion made by Tim Wilson supported by Tracey Jackson to approve Caroline Roberts as a member to share voting rights with Allison Heinrich. 5 yeas, 0 nays, 3 absent, 1 vacant. Motion Carried. VIII. Member Comments – No further comments. IX. Adjournment: Motion made by Tim Wilson supported by Allison Heinrich to adjourn the meeting at 5:53pm. 5 yeas, 0 nays, 3 absent, 1 vacant. Motion Carried. Next Meeting: Wednesday, April 9, 2025, at 5:00pm Page 18 of 20  DPW Committee Meeting Minutes January 16, 2025 5:30pm – Village Hall Council Meeting Room Call meeting to Order: The meeting was called to order at 5:30 pm. Pledge of Allegiance. A roll call was conducted. Present: Trustee Amanda Pfruender, Trustee Marvin Frayer and Trustee Victoria Williams. Absent: none Also present: DPW Supervisor Jason Walters and Deputy Clerk/Treasurer Lisa Graham I. Old Business a. No old business. II. New Business a. The Committee discussed the DPW order of needs for the budget. Jason gave the Committee an updated quote for a new leaf vac and pricing options. The current vac is a 1990 that the Village bought from the City of Harrison. b. The Committee reviewed the insurance payout options on the salt truck, Jason spoke about different options for buying another salt truck. Jason said the Clare County Road Commission truck is bigger than what they need and is only a salter/sander, so the truck would set most of the year, he felt that would not be the used truck to buy. c. Jason gave an update on Contract 2, the power and heat are on, the screen is in but not on yet and lots more electrical work to be done. Everything is coming along nicely. d. Lisa showed the Committee the cost and time involved every month with doing door knockers. She would like to phase this out over a period of time. The Committee felt Spring 2025 was a good time to start. e. The Committee reviewed the insurance policy, they asked when was the last time that MMRMA came out and looked at what we are insuring and can we set up something to review everything with them. f. The Committee reviewed a salt barn quote from Greystone Construction. III. Additional Remarks: Amanda asked if Jason was able to attend the budget meetings, Jason said yes. IV. Complaints: No complaints received. V. Adjournment: 6:25 pm. VI. Next Meeting: Thursday, February 13th, 2025 at 5:30 pm. Page 19 of 20  Wage time/month Jeff $ 24.08 1.5 $ 36.12 Noah $ 21.91 1.5 $ 32.87 Lisa $ 22.00 2 $ 44.00 $ 112.99 Cost per month Door Knocker Cost .36/sheet send out on average 45 $ 16.20 cost per month rate Vehicle 13.41 1.5 $ 20.12 Gas 3.29 3 $ 9.87 Total Monthly Cost $ 159.17 These City no longer due door knockers City of Harrison City of Clare Evart Shephard Page 20 of 20