Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, June 2, 2025 Village Council Room Page CALL TO ORDER a. PLEDGE OF ALLEGIANCE b. ROLL CALL I. PUBLIC COMMENT II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. 3-7 a. *Monday, May 19, 2025 Regular Council Meeting Minutes 05.19.2025 Regular Council Meeting Minutes 8 b. *Approval of Payment of Bills and Payroll for May in the Amount of $276,145.50 05-31-2025 AP&Payroll III. APPROVAL OF THE AGENDA IV. COMMITTEE REPORT a. Finance Page 1 of 11  b. Parks & Rec c. DPW d. Personnel V. STAFF REPORTS 9 a. Clerk/Treasurer 05.31.2025 Bank and Fund Report b. Zoning Officer VI. UNFINISHED BUSINESS 10 a. T-Mobile T-Mobile Quote VII. NEW BUSINESS a. Hammerin' Hank's Road Closure b. Park Mural 11 c. Park Flagpole 40 foot flag pole quote VIII. PRESIDENT AND COUNCIL DISCUSSION IX. EXTENDED PUBLIC COMMENT X. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON JUNE 16, 2025 AT 6:00PM Page 2 of 11  MINUTES Regular Council Meeting 6:00 PM - Monday, May 19, 2025 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, May 19, 2025, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Victoria Williams, Trustee Shawn Burger, and Trustee Marvin Frayer EXCUSED: I. PUBLIC COMMENT a. Received public comments on Maple Grove road and the car show for the Lumberjack Festival. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. *Monday, May 5, 2025 Regular Council Meeting Minutes Trustee Amanda Pfruender made a motion to approve the minutes. Trustee Jeff Linton seconded the motion. Motion Carried. III. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following additions under New Business: Items h. "Change Order No. 3", i. "Maple Grove Estimate" and j. "Pay Application No. 6". Trustee Jeff Linton seconded the motion. Motion Carried. IV. PUBLIC HEARING - WRI GRANT a. Trustee Victoria Williams made a motion to open the public hearing at 6:19pm, Trustee Marvin Frayer seconded the motion. Motion Carried. Mr. Bott from Fleis & VandenBrink presented the planned grant application Page Page31ofof11 5  which included a grant request of $2.5 million being matched with $385,000 from the Village's DWSRF funds. The purpose of the grant is to rehabilitate lift stations 2 and 4, along with the replacement of station 3. Received public comment concerning DWSRF bond payments. Mr. Bott explained that payments would be made through the Water Fund after a rate study is completed by the Village's financial advisor. Trustee Victoria Williams made a motion to close the public hearing at 6:27pm, Trustee Gina Hamilton seconded the motion. Motion Carried. V. COMMITTEE REPORT a. Finance Trustee Gina Hamilton presented the Finance Committee report. It was noted a credit was received from Verizon for the former high rates. b. Parks & Rec Trustee Gina Hamilton Presented the Parks & Rec Committee report. Noted the success of the Hometown Heroes Banner event and was happy with the turnout. c. DPW DPW supervisor Jason Walters gave the council an update concerning electrical issues at lift station #4, and updated on the status of the salt barn. d. Personnel Trustee Amanda Pfruender gave the Personnel committee report. Discussed insurance renewal. VI. STAFF REPORTS a. Clerk/Treasurer Clerk/Treasurer Ross Wilson notified the board changes to the draft of the Village Hall were being made. Additionally updated the board on summer taxes and an upcoming training conference at the beginning of June. b. Zoning Officer The zoning report was presented to the board. Deputy Clerk Lisa Graham notified the board that over 15 applications have been received for the Zoning position. VII. UNFINISHED BUSINESS a. Let Run Policy Trustee Victoria Williams made a motion to adopt the "Water Let Run and Page Page42ofof11 5  Water Service Freezing Policy". Trustee Jeff Linton seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. b. Healthcare renewal Trustee Marvin Frayer made a motion to renew the Blue Cross Blue Shield Community Blue PPO Platinum Option 3 healthcare plan with an increase in employee withholdings of 1.0% for a total of 9.5%. Trustee Amanda Pfruender seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. c. Rate Study Draft Water Rate Study was presented to the board from Bendzinski & Co. for a preliminary review. Clerk/Treasurer Ross Wilson noted that meter counts were incorrect and will be adjusted along with recommended rate changes in the final report per discussion with Bendzinski & Co. VIII. NEW BUSINESS a. WRI Authorizing Resolution Trustee Gina Hamilton made a motion to approve Resolution 2025-09 WRI Authorization. Trustee Amanda Pfruender seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. b. WRI Community Development Plan Trustee Gina Hamilton made a motion to approve Resolution 2025-10 Community Development Plan. Trustee Amanda Pfruender seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. c. Anti-Displacement Plan Trustee Gina Hamilton made a motion to approve the Anti-Displacement Plan. Trustee Victoria Williams seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. d. DWSRF Invoice 4 Trustee Victoria Williams made a motion to approve the Fleis & VandenBrink invoice no. 73545 in the amount of $30,000. Trustee Marvin Frayer seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. e. RCL Pay App. No. 11 Trustee Gina Hamilton made a motion to approve Payment Application No. 11 to RCL Construction in the amount of $57,432.22. Trustee Amanda Pfruender seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. f. Fleis & Vandenbrink invoice 73574 Trustee Amanda Pfruender made a motion to approve the Fleis & VandenBrink Page Page53ofof11 5  invoice 73574 in the amount of $4,500. Trustee Gina Hamilton seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. g. T-Mobile Trustee Victoria Williams made a motion to table until the next regular council meeting. Trustee Gina Hamilton seconded the motion. Motion Carried. h. Change Order No. 3 Trustee Amanda Pfruender made a motion to approve change order no. 3 for the Mill Pond Improvements in the amount of $27,696. Trustee Gina Hamilton seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. i. Maple Grove Estimate Trustee Shawn Burger made a motion to accept the Maple Grove estimate contingent on Surrey Township accepting and not to exceed $80,000. Trustee Amanda Pfruender seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. j. Play Application No. 6 Trustee Jeff Linton made a motion to approve Payment Application No. 6 to The Isabella Corporation in the amount of $143,330.97. Trustee Gina Hamilton seconded the motion. A Roll Call vote was taken. All yeas being heard. Motion Carried. IX. PRESIDENT AND COUNCIL DISCUSSION a. Trustee Gina Hamilton discussed having DPW Supervisor Jason Walters help with putting up a new flag at Surrey Township Library, Council was in support. Trustee Jeff Linton discussed reaching out to T-Mobile to see if they would repair the broken fence at the base of the water tower that they had put in. X. EXTENDED PUBLIC COMMENT a. Commissioner Gross discussed that the county is debating whether to keep the airport and would likely decide at the next meeting. XI. ADJOURNMENT a. Trustee Victoria Williams made a motion to adjourn the meeting at 7:08pm. Trustee Marvin Frayer seconded the motion. Motion Carried. NEXT REGULAR COUNCIL MEETING ON JUNE 2, 2025 AT 6:00PM Clerk/Treasurer Page Page64ofof11 5 President Page Page75ofof11 5  Village of Farwell Check & Payroll Register 5/1/25 ‐ 5/31/25 Check Date Check Vendor Name Amount Bank GEN GENERAL DISBURSEMENTS 05/01/2025 106316 BLUTECH DATA LLC $ 515.00 05/01/2025 106317 CITY OF CLARE 150.00 05/01/2025 106318 CLARE COUNTY REVIEW 420.00 05/01/2025 106319 NORTHERN PUMP AND WELL 1,400.00 05/01/2025 106320 SEITER ELECTRIC, INC. 169.58 05/06/2025 141(E) GO DADDY OPERATING CO. 251.76 05/06/2025 106322 SURREY TREE SERVICE 450.00 05/08/2025 142(E) CONSUMERS ENERGY 1,881.71 05/08/2025 106323 BOB'S TIRE STORE 956.00 05/08/2025 106324 CLARE AUTOMOTIVE, INC. 34.36 05/08/2025 106325 DTE ENERGY 833.22 05/08/2025 106326 DUBOIS‐COOPER ASSOCIATES 1,999.00 05/08/2025 106327 ELM CREEK, LTD. 45.57 05/08/2025 106328 EXPRESS COMPANIES, INC. 3,719.72 05/08/2025 106329 FAMILY FARM AND HOME 293.96 05/08/2025 106330 HUTSON INC. 184.86 05/08/2025 106331 O'REILLY AUTO PARTS 49.98 05/08/2025 106332 PURE PLUMBING LLC 153.00 05/08/2025 106333 RAINBOWS END GREENHOUSE 960.00 05/08/2025 106334 THIELEN TURF IRRIGATION, INC 109.00 05/08/2025 106335 TRACE ANALYTICAL LABORATORIES, INC. 227.50 05/08/2025 106336 VICKI HAMILTON 175.50 05/15/2025 143(E) CONSUMERS ENERGY 2,474.48 05/15/2025 144(E) PITNEY BOWES GLOBAL FINANCIAL SERV 187.95 05/15/2025 145(E) PITNEY BOWES, INC. 658.01 05/15/2025 146(E) WEX BANK 854.84 05/15/2025 106337 AMERICAN LEGION POST #558 130.00 05/15/2025 106338 BLUTECH DATA LLC 15,690.00 05/15/2025 106339 GFL ENVIRONMENTAL 3,497.90 05/15/2025 106340 MICHAEL HENRY TREE SERVICES LLC 1,600.00 05/15/2025 106341 PALMER'S HARDWARE 177.05 05/15/2025 106342 PURE PLUMBING LLC 208.00 05/15/2025 106343 RS TECHNICAL SERVICES, INC 676.00 05/15/2025 106344 SHUMAKER TECHNOLOGY GROUP 1,500.00 05/15/2025 106345 STAPLES 702.83 05/15/2025 106346 VISUAL EDGE IT 44.50 05/19/2025 147(E) ISABELLA BANK 2,522.70 05/19/2025 106347 CLARE COUNTY TREASURER 2,667.50 05/20/2025 106348 ARQUETTE CONCRETE & SUPPLY, INC. 3,050.00 05/22/2025 148(E) CONSUMERS ENERGY 110.73 05/22/2025 106349 AMERICAN WATER WORKS ASSOCIATION 431.00 05/22/2025 106350 ARQUETTE CONCRETE & SUPPLY, INC. 140.00 05/22/2025 106351 AT&T 450.68 05/22/2025 106352 CLARE AUTOMOTIVE, INC. 212.81 05/22/2025 106353 CLARE COUNTY COMMUNITY SERVICES 538.00 05/22/2025 106354 ELM CREEK, LTD. 59.68 05/22/2025 106355 FAMILY FARM AND HOME 34.98 05/22/2025 106356 FLEIS & VANDENBRINK 34,500.00 05/22/2025 106357 GT RUBBER SUPPLY, INC 204.40 05/22/2025 106358 ISABELLA CORPORATION 143,330.97 05/22/2025 106359 LISA GRAHAM 48.30 05/22/2025 106360 O'REILLY AUTO PARTS 75.90 05/22/2025 106361 RAINBOWS END GREENHOUSE 148.50 05/22/2025 106362 REHMANN TECHNOLOGY SOLUTIONS 328.25 05/22/2025 106363 SEITER ELECTRIC, INC. 363.30 05/22/2025 106364 STAPLES 204.08 05/22/2025 106365 SUMMIT COMPANIES 60.50 05/22/2025 106366 TONYA ROE 53.20 05/22/2025 106367 TRACE ANALYTICAL LABORATORIES, INC. 227.50 05/22/2025 106368 WADE TRIM 2,847.88 05/29/2025 149(E) CONSUMERS ENERGY 2,822.95 05/29/2025 106380 ACE HARDWARE 19.99 05/29/2025 106381 AT&T 68.50 05/29/2025 106382 BLUTECH DATA LLC 250.00 05/29/2025 106383 FAMILY FARM AND HOME 294.99 05/29/2025 106384 NEWTERRA CORPORATION, INC. 14,968.00 05/29/2025 106385 O'REILLY AUTO PARTS 47.91 05/29/2025 106386 PURE PLUMBING LLC 148.00 05/29/2025 106387 REHMANN TECHNOLOGY SOLUTIONS 75.00 05/29/2025 106388 SEITER ELECTRIC, INC. 601.20 05/29/2025 106389 STANDARD INSURANCE COMPANY 219.68 Total AP 255,508.36 May 2025 Payroll 5/8/2025 EFT Opt Out $ 784.63 5/8/2025 EFT Regular Pay 9,911.22 5/22/2025 EFT Regular Pay 9,941.29 Total Payroll 20,637.14 Total AP & Payroll $ 276,145.50 Page 8 of 11  Village of Farwell Bank and Fund Report Ending 5.31.2025 101 202 203 248 250 551 590 591 803 Acct # General Major Local DDA LDFA FM Sewer Water Drain Total Cash In Bank 101.000.001.000 $1,177,503.74 Donations 101-000-001.005 $5,661.90 Gen. Fund CD #978 101.000.003.000 $173,747.22 Gen. Fund CD #979 101.000.003.001 $173,747.22 Huntington #5465 101.000.003.007 $24,440.79 Huntington #6821 101.000.003.008 $24,299.21 MFCU 00 101.000.003.009 $6,893.16 Cash In Bank 202.000.001.000 $563,939.18 Cash In Bank 203.000.001.000 ($11,163.87) Cash In Bank 248-000-001.001 $25,034.04 Cash In Bank 250.000.001.001 $65,944.78 FM Bank Acct 551.000.003.001 $14,208.41 Cash In Bank 590.000.001.000 $13,935.30 Cash in Bank - Grant 590.000.001.005 $54,700.50 Restricted RRI Reserve 590.000.002.500 $81,737.88 Restricted Bond Reserve 590.000.002.600 $44,000.00 Sewer Fund CD MFCU 590.000.003.000 $39,112.90 MFCU CD NO. 53 590.000.003.006 $118,189.28 Cash In Bank 591.000.001.000 ($89,365.85) Restricted RRI Reserve 591.000.002.500 $212,436.00 Restricted Bond Reserve 591.000.002.600 $101,400.00 Water Fund CD (51) 591.000.003.000 ($41,544.00) Water Fund CD MFCU 591.000.003.002 $83,358.85 Cash In Bank 803.000.001.000 $190,754.43 Total Cash In Bank* $1,586,293.24 $563,939.18 ($11,163.87) $25,034.04 $65,944.78 $14,208.41 $351,675.86 $266,285.00 $190,754.43 $3,052,971.07 Beginning Fund Balance $823,827.43 $557,963.43 ($14,927.28) $30,034.04 $525,165.35 $72,681.42 $3,538,171.59 $1,406,778.29 $184,828.53 $7,124,522.80 Revenues/Expenditures ($201,879.93) $7,450.88 $4,909.66 ($5,000.00) ($4,986.54) $1,345.01 $112,647.62 ($5,629.91) $5,925.90 ($85,217.31) Ending Fund Balance $621,947.50 $565,414.31 ($10,017.62) $25,034.04 $520,178.81 $74,026.43 $3,650,819.21 $1,401,148.38 $190,754.43 $7,039,305.49 Liabilities $1,310,072.52 $0.00 $0.00 $0.00 $2,000.00 $12,331.64 $1,385,897.19 $2,685,571.95 $0.00 $5,395,873.30 Total Liabilities & Fund Balance $1,932,020.02 $565,414.31 ($10,017.62) $25,034.04 $522,178.81 $86,358.07 $5,036,716.40 $4,086,720.33 $190,754.43 $12,435,178.79 Page 9 of 11  Customer Information Sales Representative Information Customer Name: VILLAGE OF FAREWELL Name & Title: Dan Janer Financial Contact Name: Ross Wilson Phone: 2418-982-2870 Address: 109 S Hall Email Address: Daniel.Janer1@t-mobile.com City: Farwell State: MI Remit To Address: T-MOBILE USA INC Zip: 48622 Vendor PO Address: PO BOX 742596, Cincinnati, OH 45274-2596 Financial Contact Phone: (989) 588-9927 Tax ID# 91-1983600 Email Address: Contract Number: Billing Acct # : Discounts Quote Date Expiration Date Contract Vehicle Monthly Recurring Charge 3/28/2025 4/31/25 NASPO 15% Hardware Qty. Device/Hardware SRP Discount Net Price N/A Subtotal 4 iPhone 16E $599.99 ($599.99) $0.00 $0.00 Total Hardware $0.00 Cost T-Mobile Unlimited Government Plans Qty. Rate Plan MRC Discount Net Price Price/Month Subtotal 4 GOVADVANC $35.00 ($5.25) $29.75 $119.00 4 Regulatory Fee's $3.79 $3.79 $15.16 Page 10 of 11 Total Service $134.16 Cost 1 of 2  INQ #97733 ROCKET ENTERPRISE, INC. 30660 Ryan Road, Warren, MI 48092 586/751-7600 PH / 586/751-7636 FX November 8, 2024 Jason Walters 989/429-4347 Village of Farwell DPW farwelldpw@villageoffarwell.org 225 South Hall Street Farwell, MI 48622 Jason, Thank you for your interest in the products and services of Rocket Enterprise, Inc. Below you will find pricing and specifications on the flagpole you have requested. Should you have any questions or need additional information, please feel free to contact our office. We appreciate your consideration and look forward to being a part of your organization’s Patriotic Flag Flying Tradition. Sincerely, Seth Newman CONE TAPERED SPUN ALUMINUM FLAGPOLE: Brushed Satin Finish QTY PART #, HEIGHT, DESCRIPTION BASE TOP WALL TC TA EACH EXTENDED 1 RH40 BRUSHED SATIN FLAGPOLE 7" 3.5" 0.156 NT 0 $2,950.00 $2,950.00 1 HD INTERNAL STAINLESS STEEL CABLE & WINCH NT 0 $1,675.00 $1,675.00 1 DELIVERY, ASSEMBLY & COMPLETE INSTALLATION NT 0 $1,875.00 $1,875.00 1 8X12 USA NYLON FLAG NT 0 $185.00 $185.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUB TOTAL $6,685.00 **NOTE: PRICING SHOWN IS FIRM FOR "60" DAYS** TAX $0.00 TOTAL $6,685.00 FLAGPOLE PACKAGE INCLUDES: * Gold Ball Top * Standard Truck Pulley * Halyard & 2 Stainless Steel Clips * * Flash Collar * Ground Sleeve * Cast Aluminum Cleat * ABOVE PRICING DOES NOT INCLUDE CHARGES FOR: *Jackhammer through asphalt or concrete * Carting dirt off site * ** ROCKET ENTERPRISE CAN NOT TAKE RESPONSIBILITY FOR DAMAGED SPRINKLER HEADS OR LINES THAT HAVE NOT BEEN IDENTIFIED BY CUSTOMER PRIOR TO EXCAVATION ** UPON ACCEPTANCE - PLEASE SIGN, DATE & RETURN YOUR ORDER APPROVAL - THANK YOU ___________________________________ __________________________ NAME & TITLE DATE Page 11 of 11