Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, June 16, 2025 Village Council Room Page CALL TO ORDER a. PLEDGE OF ALLEGIANCE b. ROLL CALL I. PUBLIC COMMENT II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. 4-6 a. *Monday, June 2, 2025 Regular Council Meeting Minutes 06.02.2025 Regular Council Meeting Minutes III. APPROVAL OF THE AGENDA IV. COMMITTEE REPORT a. Finance 7 b. Parks & Rec 06.05.2025 P&R Minutes Page 1 of 21  c. DPW d. Personnel V. STAFF REPORTS 8 a. Clerk/Treasurer Village Warrant b. Zoning Officer VI. UNFINISHED BUSINESS a. T-Mobile VII. NEW BUSINESS 9 a. Seiter Electric Sign Estimate Seiter Electric Estimate 10 - 12 b. DWSRF Legal Services Agreement legal services agrmt 6-5-25 13 - 15 c. Building Updates Construction Plan Set - 20250606 Building Discussion 16 - 18 d. Pickleball Court Pickleball Cost Information e. Zoning Officer Position 19 - 20 f. BS&A Cloud BS&A Cloud deal 21 g. Police Fund Police Fund Estimates VIII. PRESIDENT AND COUNCIL DISCUSSION IX. EXTENDED PUBLIC COMMENT Page 2 of 21 X. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON JULY 7, 2025 AT 6:00PM Page 3 of 21  MINUTES Regular Council Meeting 6:00 PM - Monday, June 2, 2025 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, June 2, 2025, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Victoria Williams, Trustee Shawn Burger, and Trustee Marvin Frayer EXCUSED: Trustee Amanda Pfruender I. PUBLIC COMMENT Mr. King and the Shell Family came to speak about their intentions to make the old Larabell House a Community Center. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Monday, May 19, 2025 Regular Council Meeting Minutes Trustee Victoria Williams made a motion to approve the minutes. Trustee Jeff Linton seconded the motion. Motion Carried. b. Approval of Payment of Bills and Payroll for May in the Amount of $276,145.50 Trustee Gina Hamilton made a motion to approve the payment of bills in the amount of $276,145.59. Trustee Marvin Frayer seconded the motion. A Roll Call vote was taken. Motion Carried. III. APPROVAL OF THE AGENDA Trustee Victoria Williams made a motion to approve the agenda, and Trustee Jeff Linton seconded the motion. Motion Carried. IV. COMMITTEE REPORT a. Finance - no issues and nothing to report. Page Page41ofof21 3  b. Parks & Rec- next meeting is June 5th at 5:30 pm. c. DPW - next meeting is June 12th. Lisa is to add mowing in the school forest, update on the drain at the Ohio St property, update on the bridge, and alley by Buccilli's. d. Personnel - next meeting is June 17th. Review applications and set a date for zoning. V. STAFF REPORTS a. Clerk/Treasurer-Ross will send out delinquent UB to the county on the 5th. He sent in the tax bills to the county; it was $0.70 each. We are still waiting for JC Design for an updated draft. b. Zoning Officer- Lisa explained the complaint of people living in the shed. And that she gave them 30 days to get out. VI. UNFINISHED BUSINESS a. T-Mobile Trustee Victoria Williams made a motion to table the T-Mobile discussion till next meeting, Trustee Marvin Frayer seconded the motion. VII. NEW BUSINESS a. Hammerin' Hank's Road Closure Trustee Shawn Burger made a motion to close the road for 2 days during the Lumberjack Festival, the days will be July 18th and July 19th, 2025. Times to be determined by the Parks and Rec Committee and Hammerin' Hanks. Trustee Marvin Frayer seconded the motion. A Roll Call vote was taken. Motion Carried. b. Park Mural Lisa presented the council with a flyer to hold an art contest for the Veterans Mural. She will get it posted. c. Park Flagpole Trustee Victoria Williams made a motion to table the Flagpole till the DDA meeting to see if they would like to help with the purchase. Trustee Gina Hamilton seconded the motion. Motion Carried. VIII. PRESIDENT AND COUNCIL DISCUSSION President Tracey reported for Mr. Gross that they approved the airport. She informed the Council of the burnouts that happened at the Mill Pond Pavilion and that Conlay's Power washing cleaned it for us. She stated that Jason had reached out for permission to get asphalt to repair Michigan St., as it was over his budget, and she gave consent. IX. EXTENDED PUBLIC COMMENT Page Page52ofof21 3  Trustee Jeff Linton wanted to know about the MDOT signs that are down, and when the south Mill Pond parking lot will be opened back up. He wanted to know how long the culvert will be setting out at the south parking lot. X. ADJOURNMENT Trustee Victoria Williams made a motion to adjourn the meeting at 6:30 pm. Trustee Gina Hamilton seconded the motion. Motion Carried. NEXT REGULAR COUNCIL MEETING ON JUNE 16, 2025 AT 6:00PM Clerk/Treasurer President Page Page63ofof21 3  Parks & Recreation Meeting Minutes Thursday, June 5, 2025 5:30 PM Village Hall Council Meeting Room Call meeting to order: 5:30pm Pledge of Allegiance Roll Call: Gina Hamilton, Jeff Linton, Vicki Hamilton I. Events a. Tonya and the Committee discussed the Lumberjack Festival. The Committee provided background and suggestions for this year’s festival. Tonya gave an update on the craft show, which is nearing capacity. Lisa has kindly arranged the vendors and organized the list to track payments. To maintain consistency with previous years, the games and entertainment will remain mostly the same. b. Food trucks will be relocated from the Stephenson-Wyman parking lot to Main Street with seating and a tent. Jeff provided suggestions for food truck vendors and the application process. c. An additional committee meeting will be held in June to discuss Lumberjack. II. Parks III. Farmers Market a. Tonya provided statistics for the Farmers Market. In May, the average number of vendors was 21, and the average number of customers per market was 254. Positive feedback has been received regarding the market’s social media presence and the variety of items available. IV. Old Business V. New Business VI. Adjournment – 7:00pm VII. Next Meeting – Thursday, June 26 at 5:30pm Page 7 of 21 06/12/2025 04:02 PM DB: Clare County 2025 --INCLUDES: AD VALOREM+SPECIAL ACTS, ADJUSTED VALUES-- CERTIFICATION OF ASSESSING OFFICER AUTHENTICATING COPY OF TAX ROLL STATE OF MICHIGAN I HEREBY CERTIFY that the foregoing and annexed is the Tax Roll of VILLAGE OF FARWELL Village 2025 in the County aforesaid, for the year 2025, with my warrant thereunto annexed and that the aggregate amount of taxes spread upon the said tax roll is as follows: COUNTY OF CLARE TAXABLE-REAL 20,536,640 TAXABLE-EXEMPT 0 TAXABLE-PRE/MBT 7,591,632 TAXABLE-PRE/MBT 0 TAXABLE-NON PRE/MBT 12,945,008 TAXABLE-NON PRE/MBT 0 TAXABLE-PERSONAL 1,738,971 TAXABLE-PRE/MBT 367,268 TAXABLE-NON PRE/MBT 1,371,703 TAXABLE-REAL & PERSONAL 22,275,611 TAXABLE-PRE/MBT 7,958,900 TAXABLE-NON PRE/MBT 14,316,711 TAX DESCRIPTION COUNT TAXABLE VALUE PRO RATED TAXABLE MILLAGE GROSS TAX TAX LEVIED DIFFERENCE VILLAGE OPERATIN 438 21,943,978 21,943,978 10.58680 232,316.51 232,314.26 -2.25 STREETS 438 21,943,978 21,943,978 1.87220 41,083.52 41,081.28 -2.24 DRAIN 438 21,943,978 21,943,978 0.95000 20,846.78 20,844.64 -2.14 VILLAGE OPERATIN (DNR - DNR) 2 42,402 42,402 10.58680 448.90 448.89 -0.01 STREETS (DNR - DNR) 2 42,402 42,402 1.87220 79.39 79.38 -0.01 DRAIN (DNR - DNR) 2 42,402 42,402 0.95000 40.28 40.27 -0.01 SPECIAL ASSESSMENTS 1W4, DELQ UTILITY 2 767.34 ORDIN, DELQ ORDINANCE 2 4,558.96 ------------ ------------ ---------- 294,815.38 300,135.02 -6.66 Tax Amount Levied: 300,135.02 Administration Fee: 2,993.40 Total of Roll: 303,128.42 DATE_________ SIGNED______________________________ ASSESSOR/SUPERVISOR OF ____________________ CERTIFICATION #_________________ VILLAGE OF FARWELL Page 8 of 21  Seiter Electriclnc. SEITEB 2615 E Ludington Dr Clare, Mi 48617-8802 I ElEcTnlcInc ’ 9893862851 becky@seitere|ectric.com ADDRESS ESTIMATE # 1034 Village of Fame” DATE 06/13/2025 533 S. Hall EXPIRATIONDATE 07/15/2025 Farwell, Ml 48622 DESCRlPTION AMOUNT Contract Price to trench, pipe, pull wire and tie in new sign from the pavilion. 3,250.00 Includes: 30 amp line to new sign Undermine two sidewalks Surface pipe up and through pavilion to existing panel. Excludes: Contacting Miss Dig Sign disconnect Photo cell Sales tax Repair of any unknown wires or pipes damaged from trenching Permit Fee Thank you & have a great day! TOTAL $3 ,250 .00 Accepted By Accepted Date Page 9 of 21 Page 10 of 21 Page 11 of 21 Page 12 of 21 Page 13 of 21 ‘ ‘3}: 5* w "‘ . $4 , 5/ ,~ , a ,a “7:5, 0* & CONSULTING LLC Page 14 of 21 ‘ ‘3}: 5* w "‘ . $4 , 5/ ,~ , a ,a “7:5, 0* & CONSULTING LLC  VILLAGE OF FARWELL 2025 BUILDING UPDATE • Carpet o Northern side or full building o Carpet/Vinyl/Hardwood • Walls (paneling up front) o Change to drywall/keep o New trim • Painting o Paint whole interior or front only o Color • Other items: o Type of doors (entryways) o Security system o Keycard entry o Dropbox Page 15 of 21  How much does it cost to build an Outdoor Pickleball Court. Building an outdoor pickleball court can vary widely in cost, typically falling between $25,000 to $50,000 for a simple, regulation—sizedcourt. However, the total cost can range from as low as $10,000 for courts with minimal features to over $80,000 for high-end courts with numerous amenities. Here's a breakdown of the key factors that influence the cost: 1. Site Preparation: Clearing and Grading: Preparing the land by clearing obstacles and leveling the ground is crucial for a playable surface. This can cost roughly $5,000—$10,000depending on the initial condition of the site. Permits: Depending on your location, you may need permits for grading or construction, which typically range from $100 to $500. 2. Court Surface: Concrete: The most common and durable surface for pickleball courts, typically costing $5 to $10 per square foot for a 30x60 foot pad. Asphalt: A slightly cheaper option than concrete, but less ideal due to its rougher texture, costing between $3 to $7 per square foot. Clay: Made of crushed earthen materials, offering a softer playing surface but requiring more maintenance, costing between $3.50 and $12.50 per square foot. Modular Tiles: An excellent choice for seasonal courts, costing from $5,400 up to tens of thousands depending on the brand. 3. Installation & Labor: Page 16 of 21 Professional installation: Hiring professionals for grading, concrete pouring, and surface installation can add $6,500 to $15,000 or more to the cost, depending on the  Fencing: Chain link fencing can range from $9 to $30 per linear foot, vinyl from $15 to $30 per linear foot, vinyl coated from $10 to $35 per linear foot, and wooden fencing from $12 to $27 per linear foot. Fencing for a standard court can cost between $2,000 to $6,000. Lighting: Adding lighting for night play can cost 3150036000or more. Seating: Adding benches or other seating can cost $200 to $1,200. Landscaping: Integrating landscaping around the court may add $1,300 to $6,000 or more. 5. Location: Accessibility and Terrain: Difficult-to—accesslocations or sites with challenging terrain may increase excavation and labor costs. Regional Differences: Labor and material costs can be higher in urban areas or areas with a higher cost of living. Important Considerations: Professional Advice: It's recommended to consult with multiple professional contractors to get accurate estimates based on your specific location and needs. Future Maintenance: Pickleball courts require periodic maintenance, such as resurfacing and crack repairs, which will add to the overall cost over time. Noise: Pickleball can be a noisy sport, so consider the potential impact on neighbors when choosing a location and implementing noise mitigation strategies like fencing. Page 17 of 21  PlCKLEBALL COURT DlMENSlONS I It .’ ,. pug“! Sm watt Alua .. ‘l i 5 q , I 2 $ Le“ Swvlre Area Hannah :1 Std-Inn 56m I‘ 134m M Comer- pLA‘I AREA 30 X 60 ft lmm rattvi‘nnwmiwli For pickleball courts, a fence height of 10 feet is commonly recommended. However, a 4-foot fence canalso be used if the top of the fence is padded. The main purpose of fencing is to keep the ball within the court boundaries and to provide a visual barrier, particularly for wind control. Elaboration: . 10-foot Fence: This height is a good standard for most situations and ensures the ball stays within the court. . 4-foot Fence: if the top of the fence is padded and the ground is elevated, a 4-foot fence might be sufficient. . Other Considerations: Page 18 of 21 Fencing should be rust~resistant and free of sharp edges to ensure safety. Windbreaks or  0123445 678ÿ ÿ 6ÿ42ÿ!35"#$2%&!3'()*4+, - . /0ÿ123324546ÿ3788ÿ9:  ;35ÿ!35"+(33*4<<%33)4*,=ÿ034>"!(24<!3)*4+ÿ034>"!(24<!3)*4+, ?@AÿCD@EFÿ@GÿHEÿCDICÿIAFÿGIJKLMÿCDFÿN@OFÿC@ÿPQRSÿJT@HUVÿCDFÿJ@ECÿKEÿFWCAFNFTXÿDKMDY ÿ ZLÿIÿJ@LOFAEICK@Lÿ[KCDÿCDFÿ\TIAFÿ\@HLCXÿSJJ@HLCÿ]ILIMFAÿG@AÿPQRSVÿCDFAFÿKEÿIÿJDILJFÿC@ AFUHJFÿCDFÿKN^TFNFLCICK@LÿJ@ECÿ_Xÿ̀abVÿcDKEÿ[@HTUÿAFdHKAFÿJ@LCAIJCEÿC@ÿ_FÿEKMLFUÿ_FG@AFÿCDF FLUÿ@GÿCDKEÿJITFLUIAÿXFIAÿeÿILUÿ[FÿITTÿ[@AfÿC@MFCDFAÿ@LÿCDKEY ÿ SLUAF[ÿ[KTTÿ_Fÿ@LÿIÿg@@NÿNFFCKLMÿICÿCDFÿhHLFÿ̀iÿ\TFAfÿNFFCKLMYÿÿjHFECK@LEÿJILÿ_FÿIEfFU UKAFJCTXÿ@GÿDKNÿAFMIAUKLMÿN@OKLMÿC@ÿCDFÿJT@HUY ÿ ZÿDIOFÿJ@LGKANFUÿCDICÿklÿ\TIAFÿ\@HLCXÿNHLKJK^ITKCKFEÿDIOFÿL@CÿEKMLFUÿCDFÿJ@LCAIJCÿILU J@LGKANFUÿCDICÿ@LTXÿmÿ[@HTUÿLFFUÿC@ÿJ@@AUKLICFÿEKMLKLMÿ[KCDÿCDFÿTFIUÿNHLKJK^ITKCXÿC@ÿAFJFKOFÿCDF `abÿUKEJ@HLCÿ@LÿCDFÿKN^TFNFLCICK@LYÿÿcDFÿNHLKJK^ITKCKFEÿCDICÿDIOFÿITAFIUXÿEKMLFUÿDIOFÿT@ECÿ@HC @LÿCDKEÿUKEJ@HLCY ÿ SEÿL@CFUÿKLÿDKEÿFNIKTVÿKN^TFNFLCKLMÿCDFÿN@OFÿKEÿUFCFANKLFUÿ_XÿCDFÿNHLKJK^ITKCXVÿL@CÿPQRSY ÿ cDKEÿKEÿIÿJDILJFÿC@ÿEIOFÿnnVÿIEÿCDFÿJ@ECÿG@AÿCDFÿKN^TFNFLCICK@LÿJ@LCAIJCÿKLJAFIEFÿobÿLFWCÿXFIAY ÿ hHECÿ[ILCFUÿX@HÿC@ÿ_FÿI[IAFÿ@GÿCDFÿEIOKLMEÿeÿILUÿCDFÿKLJAFIEFÿKLÿCDFÿJ@ECÿG@AÿLFWCÿXFIAY pF_ ÿ qrstuÿwxyz{|ÿ}~€xÿ‚w}~€xƒ„~†‡|~z{ˆ‰†Š‹ ŒŽuÿ{yx{y~‘’ÿ“”x{ÿ•’ÿ–—–˜ÿ™š—•ÿ›œ suÿž{„z~ÿŸ†‘ÿ‚‰{z¡ƒ¢~‘{ |£‰~z{Šˆ¤†€‹ Œ¥¦§¨uÿ©ªšÿŸ~‘{ÿ«†|x¢£ ÿ ¬KÿpF_V ÿ ­FEVÿE@ÿCDFÿUKEJ@HLCÿKEÿ_IEFUÿ@LÿD@[ÿNILXÿHLKCEÿFWFJHCFÿIÿJ@LCAIJCÿILUÿITE@ÿ[KCDKLÿIÿE^FJKGKJ CKNFGAINFY ÿ Zÿ[@HTUÿLFFUÿC@ÿECAHJCHAFÿE@NFCDKLMÿE^FJKGKJITTXÿG@Aÿ\TIAFÿ\@HLCXVÿD@[FOFAVÿCDFÿMFLFAITÿECAHJCHAFÿDIE _FFLÿKGÿCDFÿ\@HLCXÿEKMLEÿC@ÿN@OFÿC@ÿ\T@HUVÿILUÿITE@ÿMFCEÿoabÿ@GÿCDFÿT@JITÿHLKCEÿKLÿCDFÿ\@HLCXÿC@ÿEKMLÿI J@LCAIJCÿ[KCDKLÿCDFÿEINFÿJITFLUIAÿXFIAVÿ[Fÿ[KTTÿ@GGFAÿIÿ®`abÿUKEJ@HLCÿ@LÿCDFÿKN^TFNFLCICK@LÿJ@ECEÿG@A _@CDÿCDFÿJ@HLCXÿILUÿCDFÿT@JITEY ÿ ZGÿCDICÿLHN_FAÿKEÿN@AFÿTKfFÿ̀obÿ@GÿT@JITÿHLKCEVÿCDFÿUKEJ@HLCÿ[@HTUÿM@ÿU@[LÿC@ÿ®kobYÿ̄IECTXVÿKGÿCDFÿJ@HLCX [IEÿC@ÿEKMLÿKLÿ̀a`oÿG@AÿFWIN^TFVÿ_HCÿCDFÿT@JITÿHLKCEÿEKMLFUÿKLÿ̀a`iVÿCDICÿUKEJ@HLCÿ[@HTUÿ_FÿAFUHJFUÿC@ ®kabYÿcDFÿM@ITÿKEÿC@ÿKLJFLCKOKgFÿCDFÿJ@HLCXÿILUÿIEÿNILXÿT@JITÿHLKCEÿIEÿ^@EEK_TFVÿE@ÿKCÿKEÿKN^FAICKOFÿCDIC CDFÿJ@LCAIJCEÿ_FÿEKMLFUÿ[KCDKLÿIÿJT@EFÿCKNFGAINFY ÿ Page 19 of 21 012ÿ456567548ÿ9 ÿ75 5ÿÿ14 ÿÿ152ÿ25ÿ1ÿ651ÿ5ÿ5ÿÿ5ÿ1ÿÿ618ÿ 618ÿÿ61ÿ5ÿ1ÿ5ÿ51ÿ5ÿ1ÿÿ5ÿÿ 2ÿ15ÿ5ÿ14 8ÿ 61 ÿÿ1ÿ451ÿ0ÿÿ5ÿ11ÿ7545ÿ1 4ÿ!"ÿ 2ÿ75ÿ 5#75 ÿ ÿ1 6754ÿ 2ÿ75ÿ752ÿ1ÿ5ÿÿ1 6754ÿÿ6 1#5ÿÿ5ÿ1ÿ152ÿ 14 ÿÿ65ÿÿ 2 ÿ $1ÿÿ58ÿÿ545ÿ45ÿÿ6 1#5ÿ1ÿ%&8ÿ5ÿ 2ÿ1552ÿ"ÿÿ1ÿÿ5124ÿ54 ÿ4555ÿ5ÿ!'ÿ2  1 ÿ ÿ ÿ $ÿ6ÿ##ÿÿ5(#1ÿÿ1ÿ645ÿ25ÿÿ5ÿ 1ÿÿ155252ÿ12ÿ5ÿ1ÿÿ2 ÿ4 41ÿ #1 ÿ )*+,-.ÿ01234* 566789:ÿ<=9=>?@ ABCDÿBFGHIJKL MLNNOÿPQPRSTURPVVP WXXYZ[\ÿ]^URS_^RQPVVÿÿ a\ÿbbbcdefeghibfjkclgm ÿ ÿoppqÿ stuvÿwtsxÿyz{|vw ÿ }~€tz ‚ƒ„†ÿˆ‰Š„Šˆÿ‹Œ†Ž‘ÿ‹Ž’“‘’”ÿ–ÿ—”Ž˜‘ÿ™š›œÿžŸÿ–ÿˆŠ¡‚¢ˆÿ‰—£ ÿ ÿ Page 20 of 21  Farwell Estimate Lincoln Township City of Harrison 2024 Audit Amounts 2023 Audit Amounts Expense* $ 145,000.00 $ 119,873.00 $ 170,085.00 Mills 6.80 1.9998 N/A ‐ General Millage Revenue Needed $ 149,000.00 $ 183,000.00 N/A ‐ General Millage Taxable Value (2025) $ 21,943,978.00 Mills 6.8 Estimated Revenue $ 149,219.05 Average Property Value 50,100.41 Estimated Millage 6.80 Tax Increase (average) $ 340.68 *Expense based on average of Lincoln/Harrison *Would have to purchase new vehicle every 3 years approximately Page 21 of 21