Airport Commission

Fitchburg Municipal Airport Commission Meeting Minutes August 25, 2021 LOCATION: City of Fitchburg Legislative Building TIME: 6:00PM Attendees: Airport Commissioners: Chair Clayton Raymond, David Ginisi, Richard Liberatore Others in attendance: Airport Manager Peter Kettle, Nick Ippolito, Deborah Silvar; Solicitor Pusateri • Meeting Protocol: Meeting called to order by Chair Raymond: 6:02pm o Chair Raymond introduced the commission members in attendance. o Previous Months minutes-including special meeting minutes o Meeting minutes July 28, 2021 o Motion to approve – Ginisi o 2nd – Liberatore § 21-08-25 Vote – 3-0 o Action Items from previous minutes a. Minimum Standards – Peter – Working on updating to the latest standards; estimated time of completion is by end of 2021. b. FPA Lease Renegotiation for new year – Peter – Spoke with Fitchburg Pilots Association; they will go with 2.2% increase; signed & ready to go c. Hangars 2 & 3 Roofs – Peter – Completed & with Chief Procurement Officer; Should be going out next week. d. Accident Report – Peter – Awaiting accident report; DPW recommends rubble strips and better signage to prevent future accidents. 3. Correspondence to the commission o None to report  4. Project Review of Gale Associates o REIL’s and PAPI’s o Awaiting fee proposal from DW White on additional grounding work to meet FAA standards; Originally wanted to do it on a time & materials basis, however it would be over $20,000 for what is considered a reasonable cost. o Will be proceeding to get work completed at a reasonable price. o FAA deemed lightening damages not redeemable for repairs. o Airport Master Plan o Grant has been issued; Contract was officially signed on July 7, 2021 o Inventory of facility took place today o Chapters 1, 2, 3 have begun and will be ready to present to the commission next month. o Other Items: o Airport’s Annual CIP meeting with MassDOT & FAA will be held virtually Thursday, September 19th @ 1:30pm o Stand-by Generator o Preparing an application; capable of powering the admin building and airfield facilities; will only back-up all city-owned hangars. ACTION - Nick o Fuel Tank Project o Preparing application; to modify the new tank system to allow for bottom loading of fuel. ACTION - Nick o Hangar Door Repairs o Preparing two applications to repair two hangar doors and four hangar roofs. ACTION - Nick There are two (2) projects that Gale Associates, Inc. (Gale) is administering on behalf of the Fitchburg Airport Commission. They are: Runway 14-32 Final Design and Construction – AIP No. 3-25-0018-028-2019 Project Description: This project will include the 95% and Bid Set Documents necessary to allow competitive bidding of the Runway 14-32 Reconstruction Project. This project will also include Bidding and Construction Phase Services for the new Runway 14-32. Estimated Project Cost: FAA Share: $ 13,832,100.00 (90.0%) State Share: $ 768,450.00 (5.0%) Local Share: $ 768,450.00 (5.0%) Total Cost: $ 15,369,000.00 (100%) Airport Master Plan and Airport Layout Plan update – AIP No. 3-25-0018-029-2021 (TBD) Project Description: This Project includes an update to the FIT Master Plan and Airport Layout Plan which were last updated in 2008. It is anticipated that this project will review the adequacy of the Airport’s landside and airside facilities, including hangars, aprons, taxiways/taxilanes, aeronautical and non-aeronautical uses, fencing, improved approach procedures, etc. Estimated Project Cost: FAA Share: $ 332,400.00 (90%) State Share: $ 000.00 (5.0%) Local Share: $ 000.00 (5.0%) Total Cost: $ 332,400.00 (100%) 5. Fitchburg Pilots Association o Update + September Young Eagles re: COVID? o Awaiting Director of Public Health’s suggestions on usage of facemasks. ACTION - Peter 6. New Business o Crew Car o Original drew car offer has been given to another airport; Mayor DiNatale has found a crew car and should be insured by tomorrow. ACTION - Peter o Brazilian Rodeo & Concert o Scheduled for September; Peter presented the event layout to the commission. o Doors for Hangar 2 & 3 + Roof on Hangar 12 & 13 o Still need financing; Discovered a ‘folding door’ which is already FAA approved (FoldTite); requested quote and came back at $10,000 a door.  o Received a quote from a CT construction company for $28,000 for both hangar doors ($14,000 each). o Gale believes airport can apply for a grant on roofs for Hangars 12 & 13 o Motion to present to MassDOT Aeronautics – Raymond o 2nd – Liberatore § 21-08-25 Vote – 3-0 ACTION - Peter 7. Old Business • Drone Presentation o Ordinance is filed; needs to be approved from legislative affairs committee; Expected to be filed by end of October • Land Access Rental – Leominster DPW o Ongoing; Awaiting developments from Solicitor Pusateri • Ipanema Productions o Covered in New Business • Self-Serve Fuel Farm o Looking into actual specs for ladder; looking into buying one; will make sure it is FAA approved if airport buys one. o ACTION - Peter • Tie Downs o Original letter was withdrawn; Lease should be based on square-footage area vs. new tie-down rate o ACTION - Peter • RFP – 7 to 9 Hangars o RFP extension requested through September 7th and has been approved by the Chief Procurement Officer. o ACTION - Peter  • RFP – Hangar 10 New Door o RFP for hangar 10 door will be published next week o ACTION - Peter • Minimum Standards o Covered in action items 8. Financial Review o Approval of commitments and abatements 9. Executive Session • None at this time 10. Date of next meeting September 22, 2021 @ 6:00PM @ Legislative Building 11. Motion to Adjourn – Rich 2nd – Raymond Conclusion – 6:50pm