City Council

CITY OF FLORA REGULAR COUNCIL MEETING MINUTES CITY HALL COUNCIL CHAMBERS 131 EAST SECOND STREET November 3, 2025 - 4:30 P.M. OPENING CEREMONIES Mayor Linda Spicer called the Regular Council Meeting of the City of Flora to order, and City Clerk Kaci O'Dell called roll. Present were Mayor Linda Spicer, Commissioner Jeremy Henderson, Commissioner Phil Wiley, Commissioner Jim Fehrenbacher and Commissioner Lacey Lewis. Others in attendance were Chief of Police Jeremy Ruger, City Administrator/Economic Development Director Mike Stanford, City Clerk Kaci O'Dell, City Treasurer Stephanie Bailey, Building and Zoning Official Chad Bayles and Superintendent of Public Services Toby Rinehart. City Attorney Bob Coble was absent. There were a few guests and two media representatives in attendance. Mayor Linda Spicer led the Pledge of Allegiance and Commissioner Phil Wiley offered the Invocation. PUBLIC COMMENTS Jessica Muskopf, representing Flora Rotary had one request. A MOTION TO APPROVE ROAD CLOSURE OF S. STATE FROM THE DEPOT TO ELMWOOD CEMETERY AND ALLOW FOOD TRUCKS FOR ELMWOOD CEMETERY TOURS ON SEPTEMBER 11 & 12, 2026 WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER FEHRENBACHER. > Vote: Yes -Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None Stephen Smith, with Flora Tourism had one request. A MOTION TO ALLOW FLORA TOURISM USE OF LIBRARY PARK AND CITY HALL AREA FOR APPROVED KRISKINDLEMARKET EVENTS AND ROAD CLOSURES ON DECEMBER 12, 13, AND 14, 2025 WAS MADE BY COMMISSIONER FEHRENBACHER; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes-Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent - None APPROVAL OF AGENDA A MOTION TO APPROVE THE AGENDA FOR THE NOVEMBER 3, 2025, REGULAR COUNCIL MEETING FOR THE CITY OF FLORA WAS MADE BY COMMISSIONER WILEY' SECONDED BY COMMISSIONER LEWIS. > Vote: Yes-Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent - None November 3, 2025 Page 2 CONSENT AGENDA The following items were listed under the Consent Agenda: • APPROVE CORRECTED REGULAR COUNCIL MEETING MINUTES OF OCTOBER 6, 2025(PREVIOUSLY APPROVED OCTOBER 20. 2025) • APPROVE REGULAR COUNCIL MEETING MINUTES OF OCTOBER 20, 2025 • APPROVE WARRANT LIST OCTOBER 15, 2025 THROUGH OCTOBER 28, 2025 A MOTION TO APPROVE THE CONSENT AGENDA WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER FEHRENBACHER. > Vote: Yes -Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None REGULAR BUSINESS Mayor Spicer thanked the Boy Scout Troop for collecting canned goods for the local Food Pantry this past weekend. Next, she offered her appreciation to the Flora Police Department and ESDA for their efforts during the weekend of many responsibilities. A MOTION TO APPOINT BECKY WILEY TO THE POLICE PENSION BOARD(TERM TO EXPIRE NOVEMBER 3, 2027) WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes -Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None Commissioner Jeremy Henderson wished the FHS football team good luck for their next playoff game on Saturday. Henderson also thanked WNOI for covering the game on their station. Commissioner Wiley thanked everyone that assisted with tailgating at the playoff game last Saturday. He informed the public that there will be free food this Saturday at the tailgating event. Wiley encouraged everyone to go and pack the stands. Next, Wiley announced that this coming Sunday, First Christian Church will have a Chicken Noodle Dinner by donation. All proceeds benefit CIY. Lastly, Wiley thanked the Flora Police Department and ESDA for all of their help with the busy last few days. Commissioner Jim Fehrenbacher congratulated the FHS football team on their win and wished them luck for their second playoff game. Police Chief Jeremy Ruger had two items for approval. A MOTION TO APPROVE ORDINANCE NO. 25-3468, AN ORDINANCE ESTABLISHING NO PARKING ON THE WEST SIDE OF NORTH MILL STREET FROM THE INTERSECTION WITH EAST NORTH AVENUE TO THE INTERSECTION OF EAST SECOND STREET WAS MADE BY COMMISSIONER FEHRENBACHER; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes- Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None November 3, 2025 Page 3 A MOTION TO APPROVE ORDINANCE NO. 25-3469, AN ORDINANCE ADOPTING TITLE 9, CHAPTER 3, SECTION 4(I) WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes- Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent - None City Administrator/Economic Development Director Mike Stanford introduced Lee Beckman, Milano & Grunloh Engineers, LLC, to give an update on grants. Next, City Administrator/Economic Development Director Mike Stanford had several items for approval. A MOTION TO APPROVE ORDINANCE NO. 25-3466, AN ORDINANCE APPROVING THE CONVEYANCE OF REAL ESTATE 615 S. MILL STREET, FLORA ILLINOIS WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes - Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent - None A MOTION TO APPROVE ORDINANCE NO. 25-3467, AN ORDINANCE AUTHORIZING THE EXECUTION OF THE ILLINOIS MUNICIPAL LEAGUE RISK MANAGEMENT ASSOCIATION MINIMUM/MAXIMUM PREMIUM AGREEMENT ($297,312.65 IF PAID BY NOVEMBER 14, 2025, 1% DISCOUNT APPLIES) WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER FEHRENBACHER. > Vote: Yes - Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None A MOTION TO APPROVE ORDINANCE NO. 25-3470, AN ORDINANCE APPROVING AND RATIFYING A GRANT UNDER THE FAQADE IMPROVEMENT PROGRAM FOR DONOVAN D. SCOTT AND JUDITH L. SCOTT ($5,000.00 - 110 W. NORTH AVE.) WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes - Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None A MOTION TO APPROVE ORDINANCE NO. 25-3471, AN ORDINANCE APPROVING THE SELLING OF REAL ESTATE 1023 N. SYCAMORE AND 820 W. 3^° STREET, FLORA, ILLINOIS WAS MADE BY COMMISSIONER FEHRENBACHER; SECONDED BY COMMISSIONER WILEY. > Vote: Yes- Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None City Administrator/Economic Development Director Stanford stated that the Strong Communities Grant has made it possible for the City to clean up these properties. Stanford recently received news that due to some communities not being able to use all of their awarded funds, Flora may be granted additional funding. November 3, 2025 Page 4 A MOTION TO ACCEPT ROOF BID OF $214,190.00 FOR CITY HALL AND THE FLORA PUBLIC LIBRARY FROM JOINER SHEET METAL & ROOFING INC. WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes- Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None Commissioner Jeremy Henderson asked if there was an update on the Downtown Grant. Stanford said the DCEO Grants Manager, Michael Loschen, requested more information from Probst Auto Body and the Flora Police Department. Additionally, Mr. Loschen requested the City send the original agreements with each business owner so he can review. He may require new contracts with each individual, due to the City taking on such a large liability. The new contracts would ensure all individuals understand that prevailing wage must be utilized and exactly what the money can be used for. City Administrator/Economic Development Director Stanford announced that Flora has advanced to round two for the OSLAD Grant (transitioning Rotary Park into an inclusive playground). Stanford praised the community for making this possible with their strong presence at the public hearing and abundance of support letters submitted on behalf of the project. Superintendent of Public Services Toby Rinehart had one item for approval. A MOTION TO APPROVE PAYMENT #4 FOR SANITARY SEWER IMPROVEMENTS - SECTION 1 IN THE AMOUNT OF $177,870.13 TO KIEFFER BROTHERS CONSTRUCTION CO., INC. WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER FEHRENBACHER. > Vote: Yes - Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent - None Rinehart asked the community to please bear with us on the road repairs upon the completion of the sanitary sewer improvements and water leak repairs. The city appreciates the community's patience in this matter. Before adjournment. Mayor Spicer encouraged everyone to attend the Glow & Go event this Friday from 5:00 to 8:00 p.m. ADJOURN At approximately 4:58 p.m. with no further business to discuss. Mayor Spicer requested a motion to adjourn. COMMISSIONER WILEY MADE A MOTION TO ADJOURN; SECONDED BY COMMISSIONER FEHRENBACHER. COUNCIL MEMBERS CONCURRED AND MAYOR SPICER DECLARED SAID MEETING ADJOURNED. i-ffOilf Kaci R. O Dell, City Clerk Linda J. Spidir, Ma^or Approved by City Council on: AfOVfeVvvb^V" i I(Dj0^5~