City Council

Town Council Minutes March 2, 2020 Page 1 of 3 TOWN COUNCIL March 2, 2020 The Flora Town Council met Monday, March 2, 2020 in the Board Room of the Flora Town Hall. Those present were: Cory Mahan, Bill McCarty, Charlotte Hicks, Jim Hancock, Todd Trent, Kevin Shafer, Kevin and Jill Clothier, Pam Beck, Paul Redmon, Susan Scholl, Vincent Seward, Jacob Adams, Darrell Yoder and Joretta Tinsman. Vince opened the meeting with welcome. Jacob moved the minutes of the previous meeting (February 3, 2020) be approved as presented; Darrell seconded. Minutes approved. Claims and payroll signed. OLD BUSINESS: A. T-Bird: Tim Balensiefer, President of T-Bird Design Services Corp. He reported part three of the GIS mapping is more then 50% done and expects to be complete before the end of the year at which time his company will evaluate the information and point to areas in need of rehabilitation. The town will have opportunities at the end of the year to apply for grants to make repairs. Tim will plan on being at the work session on March 18th at the Town Office. NEW BUSINESS: A. AIM 2020 Annual dues and Contribution to Government Affairs Programs. Invoice presented in the amount of $1,677.00. Joretta explained in the past an additional $1000 has been donated to support the lobby group for cities & towns. Darrell moved to pay the total of $2,677.00. Jacob seconded. Approved. B. IMPA Appointment: The Town terminated Ronald Fritz as its representative to the Indiana Municipal Power Agency and appointed Kevin Shafer to fill the vacancy per Resolution 2020-02. Darrell moved to accept Resolution 2020-02 as read. Jacob seconded. Approved C. K-IRPC Contract ~ The Grant Administrator contact for the Kankakee-Iroquois Regional Planning Commission for the blight elimination grant submitted in the amount of $17,664.00. Jacob moved to approve the contract, pending corrected wording for the project. Darrell seconded. Approved. D. Ace Consulting Engineers LLC-Cory Mahan presented the Blight Grant engineering agreement at the cost of $35,937.00 to be taken out of the grant money. Council members understood the town may incur additional archeological remediation expenses. Darrell moved to approve the $35,937.00. Jacob seconded. Approved. E. Bachelor Run Conservancy - Vince presented an interlocal agreement with Bachelor Run Conservancy. They would like to store up to 4 fire proof filing cabinets that will weigh between 400 & 500 pounds. There is room on the second floor of the Town Office. The Town Council Minutes March 2, 2020 Page 2 of 3 agreement would be for a one-year term with auto renewal and no fee charged. Access to cabinets would be during normal town office business hours. Darrell moved to store the cabinets. Jacob seconded. Approved. F. Town Property- The property is located between Carroll County Tire and Briggs Body Shop, which includes 3 50’ lots. Council members agreed to investigate the sale of the property. Darrell will obtain 2 appraisals. REPORTS: A. Police Department -Town Marshal Paul Redmon read monthly report. The new police pick-up truck is on the road. The 2014 vehicle will be stripped and York Sales is interested in purchasing the vehicle. B. Plan Commission – One permit issued in February to Chandler Eurit for a New Home Town Council Minutes ~March 2, 2020 Page 2 C. Fire Department – Todd Trent - The overhead door is still not working and he has given the contactor a deadline. Kevin let Todd know he has changed 2 breakers in the kitchen, suggested 2 more outlets be added in the kitchen. He will check to see if he can do it or will need a contractor. A Garrison Flag for funerals and military functions has been purchased with donations to the fire department. The council agreed to increase the Flora-Monroe Twp. fire lease agreement by $2000.00 per year for a total of $6,000. The rate has been unchanged since 1988. Joretta will send a letter to notify the trustee by May 1st. D. Park Department – No one present. Vince explained the plan for the Carroll County Ag Assoc building a metal pavilion measuring 24’ by 24’. The council and Atlee will approve the location, style and color of the pavilion. The log cabin will be taken down in the next few weeks, yard work may need done after the structure is gone due to the wet weather. E. Airport – No one present. Vince signed hanger lease agreements. F. Utility Manager/Water Superintendent – Kevin reviewed the utility report with the council. Water main break in early Feb. appreciated the guys doing a great job in the cold. There were 4 new services done and he only has 2 electric meters left. Manual meters are available if needed. A couple of big poles need replaced and he will have to contract a bucket truck to help with the repair. The old leaf truck motor is ready to be sent in for repair. The recycle truck is being repaired and council agreed to the $6000 to finish. The truck will do business recycle until the end of 2020 and then be sold. G. WWT Superintendent – Bill reviewed written report for council. The duct work is done, rails need painted and ceiling tiles will be installed at a later date in the office. Town Council Minutes March 2, 2020 Page 3 of 3 OTHER BUSINESS: l. Joretta will advertise for the Utility Manager position in local paper, etc. ANNOUNCEMENTS: 1. 2020 Spring trash pick-up will be Friday May 1st and Saturday May 2nd. All trash must be out at the curb by 7:00 A.M. on Friday the 1st. 2. Next meeting will be Monday, April 6, 2020 at 6:00 P.M. Darrell moved to adjourn; Jake seconded; motion carried. TOWN OF FLORA ______________________________ Vincent A. Seward, President ______________________________ Darrell Yoder, Vice-President ______________________________ Jacob D. Adams, Finance Chairman ATTEST: _____________________________ Joretta L. Tinsman, Clerk-Treasurer