City Council

Town Council Minutes February 3, 2020 Page 1 of 3 TOWN COUNCIL February 3, 2020 The Flora Town Council met Monday, February 3, 2020 in the Board Room of the Flora Town Hall. Those present were; Bill McCarty, Charlotte Moppin, Mike Fincher, Julia Leahy, Cory Mahan, Kevin Shafer, Todd Trent, Lora Adams, Kevin & Jill Clothier, Charlotte Hicks, Abigail Diener, Pam Beck, Vince Seward, Jacob Adams and Joretta Tinsman. Vince Seward opened the meeting with welcome. Jacob moved the minutes of the previous meeting (January 6, 2020) be approved as presented; Vince seconded. Minutes approved. Claims and payroll signed. OLD BUSINESS: A. Committee Appointments-: All committee positions have been filled. B. Police Department- Wall and Door-: Three contractors were contacted to submit proposals for the Wall & Doors for the police department. Only one bid has been received from Siebert Construction for $10,815.75. Vince moved to accept the bid. Jacob seconded. Approved. NEW BUSINESS: A. Annual Chamber Membership-: Julia Leahy presented the annual Platinum Partner membership invoice in the amount of $3,000 with a $1,000 discount for room usage for her office for a total of $2,000 for the year. Julia thanked the council for the office space. Jacob moved to pay the $2,000. Vince seconded. Approved. Dates and times were given for ribbon cutting for Lucky Apparel and Graybill Overhead doors. B Carroll County EMA- 2019 Multi-Hazard Mitigation Plan: Director Mike Fincher presented the emergency mitigation plan for Carroll County and the incorporation communities within the County. Resolution 2020-01 was adopted by the Town Council which accepts the plan as presented. Jacob moved to accept Resolution 2020-01 as written. Vince seconded. Approved C. Fire Contract/ Service Agreement: The 2020 fire contracts for Carrollton Township in the amount of $1,700 and Monroe Township in the amount of $4,000 were presented to the council. Jacob moved to approve the contracts. Vince seconded. Approved. Flora Senior Center agreement presented for the 2020 year in the amount of $5,400. Jacob moved to approve the Senior Center agreement. Vince seconded. Approved. D. TTG Equipment, LLC: Quotes presented for park and utility shop mower trade-in program. Jacob moved to approve the trade of the Z950 mower with difference of $4,475. Vince seconded. Approved. Vince moved to approve the trade of the X730 mower with a difference of $2,800. Jacob seconded. Approved. Town Council Minutes February 3, 2020 Page 2 of 3 REPORTS: A. Police Department: No one present B. Plan Commission: No building permits in January. C. Fire Department: Todd Trent reported 5 fire runs and 11 medical runs. Todd explained the following items need attention at the Fire Station Building: Concrete on apron cracking, Overhead doors not sealing and electric breakers need looked at due to the fact they keep shutting off when several things are plugged in. The annual VFD breakfast will be April 25th. D. Park Department: No one present. Town Council Minutes ~ February 3,2020 Page 2 E. Airport: No one present. F. Utility Manager/Water Superintendent: Due to the resignation of Ron Fritz, Kevin Shafer has agreed to serve as Interim Utility Manager. Kevin submitted the monthly report. He explained the street sign replacement project are the new nine-inch signs and are larger to meet state highway guidelines. The quote is $2,857.40. Jacob moved to approve quote for the signs. Vince seconded. Approved. Civil Engineer Cory Mahan reported the Community Crossroads grant application for street work will be finished Tuesday in reference to the 5-year street plan. It will take 45 to 60 days to learn if the application is successful. G. WWT Superintendent: Report submitted. Bill explained when the Brethren’s Home is torn down the old clay tiles will need be replaced. There are two options, he said: either to redo the whole system or abandon the old line and run new lines to the road where lines were run when the Westwood Apartments were built. ANNOUNCEMENTS: 1. Town Offices closed Monday, February 17, 2020 for President’s Day. 2. A work session will be February 19, 2020 at 3pm. 3. Next town council meeting will be Monday, March 2, 2020 at 6:00 PM Jacob moved to adjourn. Vince seconded; motion carried. Town Council Minutes February 3, 2020 Page 3 of 3 TOWN OF FLORA ______________________________ Vincent A. Seward, President ______________________________ Darrell Yoder, Vice-President ______________________________ Jacob D. Adams, Finance Chairman ATTEST: _____________________________ Joretta L. Tinsman, Clerk-Treasurer