City Council

Town Council Minutes January 6, 2020 Page 1 of 3 TOWN COUNCIL January 6, 2020 The Flora Town Council met Monday, January 6,2020 in the Board Room of the Flora Town Hall. Those present were; Bill McCarty, Atlee Oyler, Ron Fritz, Paul Redmon, Jessica Young, Kevin & Jill Clothier, Jim Hancock, Cory Mahan (Ace Consulting Engineering), Abigail Diener (Attorney), Susan Scholl (Comet), Pam Beck, Todd Trent, Mariam Robeson, Joe Moss, Laura Walls (EDC) Jacob D. Adams, Darrell Yoder, Vincent A. Seward and Joretta L. Tinsman. Joretta Tinsman opened the meeting with welcome and election of officers. Darrell Yoder moved to set Vince Seward as Council President and Jacob Adams seconded. Motion carried. Jacob Adams moved to set Darrell Yoder as Vice President and Vince Seward seconded. Motion carried. Darrell Yoder moved to set Jacob Adams as Finance Chairman and Vincent Seward seconded. Motion carried. 2020 Officers set. Darrell moved minutes of previous meetings (Dec 2nd and Dec 27th) be approved as written; Jacob seconded. Minutes approved. Claims and Payroll signed. OLD BUSINESS: A. James Rich: The Flora Basketball High School History project pictures were presented and the book will go to print next week. Darrell requested a proof before the final sign is made. Jacob made a motion to pay the $2,665 for the project pending the final proof approval. Darrell seconded. Approved. B. Department of Labor: Vince explained the documentation has been sent to The Department of Labor in order for lineman Tom Routt to receive certification and his journeyman card. C. Recycling Program: Vince explained 2 bins have been placed at the Utilities shop. One bin is for corrugated cardboard only and the other bin is for all acceptable recyclable items. No Glass is permitted in either bin. Signs are posted. D. Blight Grant: The grant has been awarded to the Town of Flora. Cory Mahan explained all paperwork is on schedule and demolition should start in the Spring. NEW BUSINESS: A. Holiday Schedule and Council Meetings: Reviewed for 2020. Darrell made a motion to accept the schedule and meeting dates. Jacob seconded. Approved. B. EDC: Laura Walls presented the contract for 2020 in the amount of $21,136.50. She explained the terms are slightly different due to the contract being for 1 year instead of four years as in the past. The EDC is supportive of the Flora Main Street’s efforts with the Depot project and has helped Sycamore Industrial Park with marketing. Bret Rinehart has agreed to serve another 3-year term. Jacob made a motion to pay the 2020 annual fee of $21,136.50. Darrell seconded. Approved. Town Council Minutes January 6, 2020 Page 2 of 3 C. Baker Tilly: The tracking factor for the first quarter will be ($0.000341) and shall be credited monthly to all metered rates. This represents an increase in the overall tracking factor of $0.0001047. Darrell moved a motion to accept the tracking factor for the 1st quarter. Jacob seconded. Approved D. K-IRPC: Vince volunteered to be Flora’s representative on the Kankakee-Iroquois Regional Planning Commission. REPORTS: A. Police Department: Town Marshall Paul Redmon reported December was a fairly quiet month with no crashes. The Dodge Truck is in and will be picked up and is set for striping on Wednesday. Eagle Customs is set up for the equipment installation. B. Plan Commission – There was 1 building permit issued in December 2019 to Wayne Flora for a room addition. C. Fire Department –Chief Todd Trent reported it is training month. Several manuals came with the new truck and they are trying to get thru them so the truck can be put in service. D. Park Department – Park is closed. Atlee reported the school will still build the picnic tables. He is in the process of picking up the supplies and taking them to the school. Mark Hufford will be moving the log cabin as soon as the ground is frozen enough to handle the heavy equipment. E. Airport –Weekly check of the facility is being done. F. Utility Manager/ Water Foreman- See written report. Street-Leaf pickup is done and Greg has done a great job sweeping the streets. Potholes are being taken care of as weather permits. Electric- The Christmas decorations are put away. Ron mentioned some of them are looking weather beaten. Ron reported he is working with IMPA on a grant for the APPA DEED Program for the electric project. G. WWT Foreman – See written report. - Bill McCarty reported the plant went a million gallons over during a significant rainfall. Operations are going pretty steady ANNOUNCEMENTS: 1. Office closed January 20, 2020 in observance of Martin Luther King Jr. Day. 2. Next meeting Monday, February 3, 2020 at 6:00 PM. Town Council Minutes January 6, 2020 Page 3 of 3 Darrell made a motion to adjourn, Vincent seconded; motion carried. TOWN OF FLORA ______________________________ Vincent A. Seward, President ______________________________ Darrell Yoder, Vice-President ______________________________ Jacob D. Adams, Finance Chairman ATTEST: _____________________________ Joretta L. Tinsman, Clerk-Treasurer