Planning Commission

MINUTES TOWN OF FORT MILL PLANNING COMMISSION MEETING December 18, 2018 112 Confederate Street 6:30 PM Present: James Traynor, Hynek Lettang, Ben Hudgins, Tom Petty, Zhengzheng Wiley, Matthew Lucarelli, Chris Pettit, Alex Moore, Zach Driggers Absent: Chris Wolfe Guests: Ken Chapman Chairman Traynor called the meeting to order at 6:30 pm. Commissioner Petty made a motion to approve the minutes from the November 20, 2018 meeting as submitted. Commissioner Hudgins seconded the motion. The minutes were approved by a vote of 6-0. NEW BUSINESS ITEMS 1. Final Plat: Dobys Bridge Commercial Tract: Senior Planner Moore provided a brief overview of the request, the purpose of which was to review and consider approval of a subdivision of York County Tax Map number 020-12-01-190, consisting of +/- 13.143 acres, into four parcels. Staff recommended in favor of approval. Commissioner Hudgins questioned the purpose of the subdivision, to which staff noted that the subdivision was consistent with approved infrastructure plans for the site and therefore the intent seemed to be to allow for the continued development of the commercial project. There being no further questions, Chairman Traynor called for a motion. Commissioner Hudgins made a motion to approve the subdivision. Commissioner Petty seconded the motion. The motion as approved by a vote of 6-0. 2. Road Name Approval: Vintage Fort Mill (Pleasant / Vista MXU): Planning Director Pettit provided a brief overview of the request, the purpose of which was to review and consider approval of new road names for the Vintage Fort Mill project. Questions arose as to why the additional names were being requested, to which Planning Director Pettit noted that York County had requested the additional road names to give the proposed apartments a better addressing scheme for emergency response purposes. Commissioner Hudgins made a motion to approve Vintage Oak Lane and Acorn Ridge Lane, as presented. Commissioner Lettang seconded the motion. The motion was approved by 1  a vote of 6-0. 3. Text Amendment: Food Trucks: Planning Director Pettit provided a brief overview of the request, the purpose of which was to review and provide a recommendation to Town Council on an ordinance establishing requirements for mobile food vendors (food trucks) within the Town. Planning Director Pettit noted that the ordinance was developed using the language from the draft UDO and similar ordinances from other municipal jurisdictions. Planning Director Pettit noted that condition #7, as listed in the draft ordinance, was potentially unclear and therefore recommended that the condition be rewritten for clarity. Questions arose as to whether a pull-behind trailer would be considered a mobile food vendor / food truck, to which Planning Director Pettit noted that staff would consider a mobile vehicle of this type to fall within the proposed regulations. Commissioner Lucarelli questioned whether a mobile food vendor would have to apply separately for each location they intended to operate at within the Town limits, to which Planning Director Pettit noted that a request would need to be made for each individual location so that staff could verify that the conditional requirements were met for each location. Chairman Traynor questioned whether a company sponsored event that included a food truck would be subject to the requirements, to which Planning Director Pettit noted that it would. Chairman Traynor additionally asked about the control of multiple vendors at one time on a specific property since it could lead to issues with the conditional requirements, to which Planning Director Pettit noted that it would be up to the property owner to control the scheduling of mobile food vendors so that issues didn’t arise. Chairman Traynor noted that food trucks in master planned communities can have impacts on the larger community such that the Property Owner’s Association (POA) or Home Owner’s Association (HOA) may have valuable input as to how food trucks should operate within their community. Planning Director Pettit noted that a condition was accidently left off that would have required documentation from the property owner for each location. Planning Director Pettit recommended that a condition to that effect should be added and that the condition could also require approval documentation from any POA or HOA as applicable. Commissioner Lettang questioned whether a food truck could set up and operate at an approved location every day, to which Planning Director Pettit noted that it would be possible so long as the conditions were met. Discussions followed as to the potential impact of this, to which it was generally noted that a key would be to make sure that food trucks were on a level regulatory playing field as far as business licensing, DHEC approvals, hospitality tax collections, etc. Commissioner Petty questioned what the significance of the 100’ distance requirement was 2  in condition #7, to which Planning Director Pettit noted that the distances were taken from ordinances from other municipalities where the distances were utilized successfully. There being no further questions, Chairman Traynor called for a motion. Commissioner Petty made the motion to recommend approval of the ordinance with the following modifications: • Add a requirement that the property owner and any applicable HOA or POA must provide approval documentation with each submittal • Clarify condition #7 to state that the operation must be at least 200’ from any customer entrance, but that with approval from the restaurant owner, the distance requirement can be reduced to 100’ Commissioner Lucarelli seconded the motion. The motion was approved by a vote of 6-0. 4. Text Amendment: Transportation Impact Analyses (TIAs): Planning Director Pettit provided a brief overview of the request, the purpose of which was to review and provide a recommendation to Town Council on an ordinance establishing a new section of the Zoning Ordinance for regulations relating to Transportation Impact Analyses (TIAs). Planning Director Pettit noted that the ordinance was developed with assistance from an engineering consultant and that it would: • Centralize all regulations related to TIAs into one section of the Zoning Ordinance; • Establish clear guidelines regarding when TIAs are required and how, procedurally, they are to be developed; • Establish clear and consistent parameters for engineers to utilize in their analyses; • Establish a consistent format for how the results of TIAs are to be organized; and, • Provide for clear guidelines as to when and how off-site transportation impacts are to be mitigated. Planning Director Pettit explained that, with the proposed ordinance, all TIAs would be required to be worked through by an on-call consultant for the Town. The intent of this requirement would be to provide consistency and to enhance the process as compared to how projects are currently handled. Planning Director Pettit noted that this process is being done in other regional jurisdictions. Commissioner Lucarelli agreed that consistency was important but also questioned if there was a way to ensure that the costs for the Town’s selected consultant were comparable to other firms. Planning Director Pettit noted that this would be something that Town staff would consider in a contract with the selected consultant. Chairman Traynor questioned how financial guarantees/sureties would be handled as noted in Subsection F of the Ordinance, to which Planning Director Pettit noted that the language provides the Town with flexibility to review when financial guarantees would need to be required on a case by case basis with the intent of requiring those guarantees in instances where development may start to occur before an improvement is required to be completed. 3  Chairman Traynor questioned the reference to NCDOT on page 37 and whether it should be SCDOT, to which Planning Director Pettit noted that the reference to NCDOT was correct. There being no further questions, Chairman Traynor called for a motion. Commissioner Hudgins made a motion to recommend in favor of approval of the ordinance as presented. Commissioner Lettang seconded the motion. The motion was approved by a vote of 6-0. 5. Capital Improvements Plan Amendment: Planning Director Pettit provided a brief overview of the request, the purpose of which was to review and provide a recommendation to Town Council on an ordinance amending the Town’s Capital Improvements Plan. Questions arose to the language in the plan relating to proposed capital projects and dates of expenditure, to which Planning Director Pettit noted that the plan was constructed in such a way that items such as the dates of expenditure do have some flexibility to them. Planning Director Pettit also noted that the primary intent of the Capital Improvement Plan was to enable the Town to utilize impact fee funds for projects listed and, therefore, the plan includes a longer list of projects than it may otherwise simply to provide the Town with the flexibility of being able to use impact fee funding in the event that a particular project moves forward. There being no further questions, Chairman Traynor called for a motion. Commissioner Petty made a motion to recommend in favor of approval. Commissioner Hudgins seconded the motion. The motion was approved by a vote of 6-0. 6. Comprehensive Plan Amendment: Planning Director Pettit provided a brief overview of the request, the purpose of which was to review and provide a recommendation to Town Council on an ordinance amending the Town’s Comprehensive Plan so as to incorporate the amended Capital Improvements Plan as an addendum to the Priority Investment Element. Planning Director Pettit noted that this step was simply to provide consistency between the Capital Improvements Plan and the Comprehensive Plan. There being no questions, Chairman Traynor Called for a motion. Commissioner Lucarelli made a motion to recommend in favor of approval. Commissioner Lettang seconded the motion. The motion was approved by a vote of 6-0. INFORMATION / DISCUSSION 1. 2019 Meeting Schedule: Planning Director Pettit provided the Planning Commission with the 2019 schedule of meetings as information. 2. Comprehensive Plan Update: Planning Director Pettit provided the Planning Commission with an update on the rewrite of the Comprehensive Plan, noting that the intent would be to bring the plan forward to the Planning Commission soon to begin the adoption process. 4  Discussion occurred related to the public hearing requirements for adopting the new Comprehensive Plan, to which Planning Director Pettit noted that staff would confirm the requirements prior to moving forward. 3. Unified Development Ordinance (UDO) Update: Planning Director Pettit noted that the UDO was pending a legal review before continuing to move forward with adoption by Town Council. There being no further business, the meeting was adjourned at 7:50. Respectfully submitted, Chris Pettit, AICP Assistant Town Manager January 9, 2019 5