Town Council

Fort Mill Town Council Regular Meeting January 24, 2022 6:00 p.m. Council Chambers 112 Confederate Street Fort Mill, SC 29715 AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION MINUTES Minutes of the January 10, 2022, Town Council Meeting PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. PRESENTATIONS Presentation #1 Swearing in ceremony for the appointment of Mr. Ben Hudgins as Council Member, representing Ward 3 for the Town of Fort Mill. This appointment is for a term of 4 years expiring in January of 2026. - Judge Kyle Hobbs Presentation #2 Plans for South Carolina Strawberry Festival 2022 – Jacona Hester Page 1|2  Fort Mill Town Council Regular Meeting Minutes January 10, 2022 6:00 p.m. Council Chambers 112 Confederate Street Fort Mill, SC 29715 Present: Mayor Savage, Councilman Helms, Councilman Moody, Councilwoman Heemsoth and Councilwoman Cook. Councilman Shirey and Councilman Huntley were absent. CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION MINUTES Minutes of the December 13, 2021, regular scheduled Council Meeting Minutes of the December 21, 2021, special called Council Meeting Councilman Helms made a MOTION to approve the minutes of the December 13, 2021 and December 21, 2021 council meetings. SECONDED by Councilwoman Heemsoth. Passed 5-0. PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. There were no citizens signed up to speak during Public Comments. PRESENTATIONS Page 1|4  Presentation #1 Swearing in ceremony for the appointment of Mr. Allen Garrison as Council Member, representing Ward 1 for the Town of Fort Mill. This appointment is for a term of 4 years expiring in January of 2026. Judge Kyle Hobbs swore in Mr. Allen Garrison as a Council Member for the Town of Fort Mill representing Ward 1 for a 4-year term expiring in January of 2026. Presentation #2 Swearing in ceremony for the appointment of Mr. Ben Hudgins as Council Member, representing Ward 3 for the Town of Fort Mill. This appointment is for a term of 4 years expiring in January of 2026. Mr. Ben Hudgins was absent at this meeting and was not able to be sworn in. Presentation #3 Swearing in ceremony for the appointment of Mr. Chris Wolfe as Council Member, representing At Large, Seat 1, for the Town of Fort Mill. This appointment is for a term of 4 years expiring in January of 2026. Judge Kyle Hobbs swore in Mr. Chris Wolfe a Council Member for the Town of Mill representing At Large, Seat 1 for a 4-year term expiring in January of 2026. Presentation #4 Swearing in ceremony for the appointment of Ms. Julia Soprano has Associate Municipal Judge for the Town of Fort Mill. This appointment is for a term of 1 year expiring in January of 2023. Kyle Hobbs swore in Ms. Julia Soprano as a Municipal Judge of Fort Mill for a 1-year term expiring in January of 2023. The Mayor called for a 15 minute break so that the newly sworn council members could take their places at their respective seat on council to conduct the remainder of business for this meeting. Councilman Wolfe took the seat of former Councilwoman Heemsoth and Councilman Garrison took the seat of former Councilman Shirey. Presentation #5 MLK Call to Service Day 2022 Chris Sardelli gave a power pointe presentation with information regarding MLK’s Call to Service Day 2022. The Town will collect donations for 7 local organizations in honor of Dr. Martin Luther King, Jr. Day on January 17, 2022. OLD BUSINESS ITEMS Page 2|4  There were no Old Business Items. NEW BUSINESS ITEMS New Business Item #1 Consideration of event policy pertaining to the rental of municipal parking lots. Davy Broom explained to council that the purpose of this policy is to establish the rules and regulations relating to rentals of municipal parking lots for events. In the past, the Town has rented out all or portions of municipal parking lots for private (non-town affiliated) events. The experience from those rentals showed the difficulty in allowing for private events while simultaneously maintaining the Town’s overall purpose which is to provide parking to the greater public in various areas of Town to support all businesses, recreation, etc. For that reason, staff is asking Council to consider this new policy which will restrict the use of municipal parking lots to only events that are put on by the Town or otherwise sponsored by the Town. It was determined by Council that they would be discussing this further, so no vote was taken. New Business Item #2 Consideration of Intergovernmental Agreement with York County pertaining to housing of inmates. Davy Broom explained to Council that York County is requesting to renew an expired intergovernmental agreement pertaining to inmate housing at the York County Detention Center. Previous agreement billed municipalities $42.88 per day/per inmate transported to their facility. This included all inmates whether they qualified for municipal court or general sessions court. The new agreement increases the daily rate to $73 per “prisoner day” for municipal court inmates only. In this new agreement, the town would not be billed an amount for prisoners being charged for general sessions. This new agreement is dated for July 1, 2021. New agreement terms retroactive to July 1, 2021. How that affects Fort Mill: Old Agreement Charge: July 1, 2021 to November 30, 2021 = $8,833.28 New Agreement Charge (retroactive) July 1, 2021 to November 30, 2021 = $146.00 Councilwoman Cook made a MOTION to approve the Intergovernmental Agreement with York County pertaining to housing of inmates. SECONDED by Councilman Helms. Passed 6-0. INFORMATION/DISCUSSION Information/Discussion Item #1 Page 3|4  Information pertaining to York County C-Fund Project Davy Broom told Council that York County Engineering has requested that the town submit a list of streets for consideration of C Funds. The letter of request by the county was received after the December Town Council Meeting and the due date was prior to the January 10 meeting. He went over the following streets that were submitted to the County: Spratt Street Steele Street N. White Street Calhoun Street Meacham Street Tom Hall Street EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. There were no Executive Session items. ADJOURN Councilwoman Cook made a Motion to adjourn. SECONDED by Chris Wolfe. Passed 6-0. Being no more business to conduct. The meeting adjourned at 7:26 pm. The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. Respectfully Submitted: Virginia C. Burgess Town Clerk Approved by Council: Page 4|4  Oath of Office “I, Ben Hudgins, do solemnly swear that I am duly qualified, according to the Constitution of this state, to exercise the duties of the office to which I have been elected and I will, to the best of my ability, discharge the duties thereof, and preserve, protect, and defend the Constitution of the state and of the United States.” “As Council Member of the Town of Fort Mill, I will equally, fairly and impartially, to the best of my ability and skill, exercise the trust reposed in me, and will use my best endeavors to preserve the peace and carry into effect according to law the purposes for which I have been elected; so help me God.” ___________________________________ Ben Hudgins Oath administered by: _________________________ ________________ Date Witness: ___________________________ Virginia C. Burgess Municipal Clerk  Meeting Information Meeting Type Council Meeting Meeting Date Monday, January 24, 2022 Request Summary Action (Old Bus.) Action (New Bus.) Info/Discussion Request Type Public Hearing Executive Session Other Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review Other Title Plans for 13th Annual South Carolina Strawberry Festival Background Information Background The Town will host a week of events leading up to the festival in the park on Friday-Saturday, May 6-7, 2022. Alternatives 1. 2. 3. Staff Recommendation Recommendation Name & Title Jacona Hester, Events Coordinator Department Public Relations & Events Legislative History First Reading Public Hearing Second Reading Effective Date Attachments 1. 2022 SC Strawberry Festival Presentation for Council PRESENTED BY  In 2020, due to the pandemic, the Town had to cancel the South Carolina Strawberry Festival and move to a completely virtual event including online contests, games, queens, business and sponsor spotlights and more. In 2021, as the pandemic continued but with some improvement, the Town was able to host a hybrid event with INTRODUCTION both virtual and in-person events. The Town had a successful week of celebrations that included online contests, pageants, golf, music, a movie and several other small-scale community events. As the Town continues to keep safety as our priority, we are planning to bring back the 13th Annual South Carolina Strawberry Festival in Walter Elisha Park on May 6-7, 2022. This year’s festival will be preceded by a week of fun and engaging events for our community.  Strawberry Festival Week of Events Friday, April 29 – Saturday, May 7, 2022  13TH ANNUAL SOUTH CAROLINA STRAWBERRY FESTIVAL POSTER UNVEILING Friday, April 29 Time: TBD Location: TBD  Friday, April 29 Location: Courtyard by Marriott-Kingsley Time: 7:00PM Categories: Age groups by birthdate as of April 29, 2022 Tiny Miss Strawberry Shortcake 5, 6, 7 Little Miss Strawberry Shortcake 8, 9 Miss Strawberry Princess 10, 11 Miss Strawberry Festival Jr Teen 12, 13 Applications are accepted until Monday, March 28, 2022  Saturday, April 30 Location: Courtyard by Marriott-Kingsley Time: 7:00PM Categories: Teen Strawberry Queen Ages: 14-18 Miss Strawberry Queen Ages: 18-28 Ms. Strawberry Queen Ages: 21+ Applications are accepted until Monday, March 28, 2022  HOSTED BY: Saturday, April 30, 2022 Historic Downtown Fort Mill Race Start time: 8AM Runners Village following the event Registrations will begin soon Saturday, April 30, 2022 10AM-3PM HISTORIC DOWNTOWN FORT MILL HOSTED BY: FORT MILL HISTORY MUSEUM STRAWBERRY DOGGIE FASHION SHOW & SNOCONES Saturday, May 1 11AM-2PM Fort Mill Animal Hospital 240 Main Street STRAWBERRY DOGGIE FASHION SHOW & SNOCONES Saturday, May 1 11AM-2PM Fort Mill Animal Hospital 240 Main Street  Sunday, May 1 8AM-NOON HOSTED BY: Anne Springs Close Greenway Gateway Canteen  STRAWBERRY BABY PHOTO CONTEST Monday, May 2 9AM-5PM Town of Fort Mill Facebook Page SOUTH CAROLINA STRAWBERRY FESTIVAL GOLF TOURNAMENT Tuesday, May 3 8:00am Welcome Reception 9:30am Shot-gun Start 639 Hambley House Lane, Fort Mill SC 29715 Wednesday, May 4 6PM-9PM Downtown Fort Mill Featuring: Downtown Merchants Local Vendors Music Food & Fun! SOUTH CAROLINA STRAWBERRY FESTIVAL WALTER ELISHA PARK FRIDAY-SATURDAY MAY 6 @ 6PM-11PM MAY 7 @ 10AM-10PM Featuring: Music, Vendors, Food, Kids Activities, Rides, Car Show, Strawberries, Fireworks & more! CAROLINA SOUL BAND WEBSITE WILL BE UPDATED WITH INFORMATION BY FEBRUARY 1, 2022. Information about all our events including applications & registration forms can be found at: www.scstrawberryfestival.com KEVIN NICHOLS BAND Follow us on Facebook: Town of Fort Mill SC Strawberry Festival SC Strawberry Festival Pageant Instagram: @town_of_fort_mill @scstrawberryfest Twitter: @townoffortmill @scstrawberry KIDS IN AMERICA L.A. MAYBE  CAROLINA SOUL SC Strawberry BAND Committee Festival Jacona Hester Events Coordinator Chris Sardelli Public Relations Manager Davy Broom Town Manager Brian Harris Public Works Director (Inside Logistics) Keith Fisher Public Works Supervisor (Inside Logistics) Brown Simpson Parks & Recreation Director (Outside Logistics) Chipper Wilkerson Fire Chief (Safety Team) Eric Werner Fire Marshal (Safety Team) Simril Beckham Deputy Fire Marshal (Safety Team) REO SURVIVOR Steven Bivins KEVIN NICHOLS BAND Fort Mill Police Department (Safety Team) Tony McMehan Media Technician Thomas Buckley Transportation John Weston Transportation Elizabeth Bowers Strawberry Pancake Breakfast/Strawberry Sprint & Stroll Mina McDonald Strawberry Pancake Breakfast Stephanie Devaney Strawberry Pageants Assistant Beth Vanderwalker Strawberry Pageants Director Sal Incorvaia Rides Coordinator Mikki Rentschler Vendor Coordinator Wendy Wilken Food Vendor Coordinator Mike Ziemke Golf Coordinator Ronald Helms Golf Coordinator Assistant Ron Edwards Strawberries  Meeting Information Meeting Type Council Meeting Date January 24, 2022 Request Summary Action (Old Bus.) Action (New Bus.) Info/Discussion Request Type Committee Public Hearing Executive Session X Report Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review X Other Title Ad Hoc Appointments Committee recommendations for Planning Commission openings. Background Information Recommendation of Candidate(s) for Appointment to the Planning Commission Planning Commission (2 Vacancies) The Ad Hoc Appointments Committee was asked to review and recommend candidates to fill Seat 5 and Seat 6 due to the two Commissioners resigning because they have been elected to serve on the Town Council starting in 2022. The vacancy (Seats 5) term will expire on April 12, 2022, and the vacancy (Seat 6) term will expire on April 24, 2023. Candidates selected to fill these seats will have an opportunity to be reappointed to a new three-year term once the initial expiration of the vacancy seats takes place. The current membership of the Planning Commission is as follows: Seat Member Name Address Ward Appointed Expiration 1 James Traynor 115 Mary Mack Lane 2 04/15/2021 04/15/2024 2 Matthew 496 Walden Park 04/15/2021 2 04/15/2024 Lucarelli Drive