Town Council

Fort Mill Town Council Regular Meeting February 13, 2023 6:00 p.m. Council Chambers 112 Confederate Street Fort Mill, SC 29715 AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION MINUTES Minutes of the January 23, 2022, Council Meeting PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. PRESENTATIONS Presentation #1 Employee of the Quarter – Davy Broom Presentation #2 Recognition of Information Technology Administrator, Jason Thomton – Davy Broom Presentation #3 Town of Fort Mill 150th Celebration – Chris Sardelli Page 1|2  Presentation #4 2023 South Carolina Strawberry Festival – Chris Sardelli Presentation #5 Main Street Jams – Steve Tolson Presentation #6 Stormwater Update – Mina McDonald • Rain Barrel Sale 2023 • Stormwater Art Contest and Mural Update OLD BUSINESS ITEMS There are no Old Business Items. NEW BUSINESS ITEMS There are no New Business Items. INFORMATION/DISCUSSION Information and Discussion Item #1 Capital Projects Update – Davy Broom EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. Executive Session Item #1 Discussion incident to personnel matters pertaining to Town Manager annual review. ADJOURN The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 2|2  Fort Mill Town Council Regular Meeting Minutes January 23, 2023 6:00 p.m. Council Chambers 112 Confederate Street Fort Mill, SC 29715 AGENDA PRESENT: Mayor Savage, Councilman Helms, Councilman Moody, Councilman Wolfe, Councilman Hudgins, Councilman Garrison and Councilwoman Cook were present. CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION Councilman Helms provided the invocation. MINUTES Minutes of the December 12, 2022, Town Council Regular Scheduled Meeting Minutes of the January 9, 2023, Town Council Regular Scheduled Meeting Councilwoman Cook made a MOTION to approve the minutes of the December 12, 2022 and January 9, 2023, Town Council Meetings. SECONDED by Councilman Garrison. Passed 7-0. PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. Page 1|3  No one signed up for Public Comment. EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. Executive Session #1 Receipt of Legal Advice relating to Potential Claims and Ongoing Legal Matters Executive Session Item #2 Discussion incident to personnel matters pertaining to Town Manager annual review. Councilwoman Cook made a MOTION to go into Executive Session. SECONDED by Councilman Wolfe. Passed 7-0. Councilman Helms made a MOTION come out of Executive Session. SECONDED by Councilwoman Cook. Passed 7-0. Councilwoman Cook made a MOTION to allow the Town attorneys to negotiate based off the terms discussed in Executive Session with SCDOR. SECONDED by Councilman Helms. Passed 7-0. Councilman Helms made a MOTION to go back into Executive Session. SECONDED by Councilwoman Cook. Passed 7-0. Councilman Moody made a MOTION to come out of Executive Session. SECONDED by Councilman Hudgins. Passed 7-0. The Mayor stated that no votes or actions were made during Executive Session. OLD BUSINESS ITEMS There were no Old Business Items. NEW BUSINESS ITEMS There were no New Business Items. ADJOURN Councilman Wolfe made a MOTION to adjourn. SECONDED by Councilman Moody. Passed 7-0. Page 2|3 The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. Respectfully Submitted: Virginia C. Burgess, CCC, CMC Approved by Council: The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 3|3  th Town of Fort Mill 150 Celebration The Town is marking a monumental event in 2023- the 150th Anniversary of the incorporation of the Town of Fort Mill! The official date of the milestone is Sunday, February 12, 2023, but we have a year of exciting events planned! Helping us celebrate this year-long milestone are several community partners, including Domtar, Fort Mill Economic Partners, Anne Springs Close Greenway, and the Fort Mill History Museum. Together we will be hosting a full slate of events for the community to participate in.  EVENTS First, to kick off the year-long celebration, the Town hosted a special event in the Fort Mill Town Hall on Friday, Feb. 10 where the public could enjoy a specially decorated cookie and take their picture in front of the balloons and Town Seal and enter a contest for a chance to win a special Town Merchandise prize pack. EVENTS We will also be celebrating with special anniversary activities at some of our events this year including: -Family Fun Day on March 25 -The South Carolina Strawberry Festival Events, from April 14 through May 6 -The Fort Mill Fall Festival in October And make sure to join us on July 3 as the Town hosts its annual Independence Day Celebration combined with the Town’s 150th Party! EVENTS We are also encouraging the community to help celebrate in many ways this year, including: -Participate in the Fort Mill 150 Fit Challenge where the public can Walk or Run 150 miles throughout the year and win prizes-Register and download your tracker on the website -The Fort Mill Art Contest celebrating the Past, Present and Future of Fort Mill. -The Fort Mill 150 Photo Challenge where you can share your pictures of Town Events, Landscapes, Landmarks and People -Local businesses can join to be part of the Fort Mill 150 Passport by signing up at the Town’s website and telling us how you would like to participate by providing special drinks, dishes, discounts, or coupons for the passport. -And be on the lookout for a very special Community Outreach planned for November EVENTS Find all the details for the yearlong celebration at www.fortmillsc.gov/FortMill150 More events will be added throughout the year. Thank you for being a part of our wonderful community! We look forward to celebrating with you!  Meeting Information Meeting Type Council Meeting Meeting Date Monday, February 14, 2022 Request Summary Action (Old Bus.) Action (New Bus.) Info/Discussion Request Type Public Hearing Executive Session Other Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review Other Title 1. 14th Annual South Carolina Strawberry Festival Overview 2. Town of Fort Mill’s 150th Anniversary Celebration Background Information Background 1. Presenting the overview plans for this year’s Strawberry Festival. Full Presentation with details will be in April. 2. Town of Fort Mill is celebrating it’s 150 anniversary of the incorporation as a Town and we are presenting the yearlong events. Alternatives 1. 2. 3. Staff Recommendation Recommendation Name & Title Chris Sardelli, Public Relations Manager Department Public Relations & Events Legislative History First Reading Public Hearing Second Reading Effective Date Attachments th 1. 14 Annual South Carolina Strawberry Festival Presentation 2. Town of Fort Mill’s 150th Anniversary Celebration Presentation PRESENTED BY  INTRODUCTION The South Carolina Strawberry Festival began in 2009 and is hosted by the Town of Fort Mill annually the first Saturday in May. The event is held in Walter Elisha Park, 345 N. White Street, and features the beautiful Fort Mill Amphitheater. The South Carolina Strawberry Festival features great music, children’s entertainment, strawberry ice cream and cupcake eating contests, pig races, food, vendors, rides, fireworks, strawberries and so much more! Preceding the annual festival in the park, Festival Week features a number of community events. This year’s schedule includes Little Miss, Teen, Miss and Mrs. Strawberry Pageants, the Strawberry Sprint & Stroll 5K & Jam, Strawberry Scavenger Hunt, Strawberry Soiree’, Strawberry Festival Brunch and the Strawberry Festival Golf Tournament. The South Carolina Strawberry Festival showcases our beautiful Historic Fort Mill and provides a venue where residents, friends and visitors come together in a fun, safe, and family-friendly environment. The festival seeks to encourage economic development, enhance quality of life and foster community pride and engagement.  Festival Events Saturday, April 14 – Saturday, May 6, 2023 Debbie Whitsett, of Olives Mud Puddle in Downtown Fort Mill, is creating the 14th Annual South Carolina Strawberry Festival Poster. This year’s poster will be unveiled before the festival. This is a photo from last year’s Poster Unveiling. The poster featured the new Fort Mill Amphitheater. This year’s poster will feature Springs Farm Strawberry Fields. The Little Miss Strawberry Pageant crowns these queens each year: • Tiny Miss Strawberry Shortcake • Little Miss Strawberry Shortcake • Miss Strawberry Princess • Miss Strawberry Festival Jr Teen This year’s pageant will be held on Friday, April 14 @ 7PM at Catawba Ridge High School. The Teen, Miss and Ms. Strawberry Queen Pageant follows the Little Miss Pageant the following evening. This year’s pageant will be held on Saturday, April 15 @ 7PM at Catawba Ridge High School.  STRAWBERRY SPRINT & STROLL 5K & JAM HOSTED BY: SATURDAY, APRIL 29, 2023 10AM-3PM HISTORIC DOWNTOWN FORT MILL The Strawberry Sprint and Stroll 5K & Fun Run will take place in Historic Downtown Fort Mill on Saturday, April 29. This year’s event will be combined with a Jam following the run. The event will include local merchants, food trucks, music and a festive atmosphere. STRAWBERRY SOIREE’ The Fort Mill History Museum is hosting it’s annual Strawberry Soiree’. Saturday, April 29, 2023 6PM-10PM Clebourne House Event features food, drinks, silent auction and a special exhibit. www.fmhm.org/events For more information! SATURDAY, APRIL 29, 2023 10AM-3PM STRAWBERRY SCAVENGER HUNT The Fort Mill History Museum is hosting it’s annual “Strawberry Scavenger Hunt” in Downtown Fort Mill. You will follow the clues to learn the history of your Downtown Fort Mill. HOSTED BY: FORT MILL HISTORY MUSEUM  STRAWBERRY FESTIVAL BRUNCH Don’t miss the annual official Strawberry Festival Brunch on Sunday, April 30, 9AM-1PM. Hosted by the Anne Springs Close Greenway’s Gateway Canteen, make your reservations for a delicious strawberry themed brunch including a served buffet of traditional sweet and savory brunch favorites and delectable offerings from the Gateway Canteen.  SC STRAWBERRY FESTIVAL GOLF TOURNAMENT The SC Strawberry Festival Golf Tournament is a captain's choice tournament held at Springfield Golf Course on Tuesday, May 2, 2023. Breakfast, lunch, tournament gift and 4 drink tickets are included in your registration fee.  SOUTH CAROLINA STRAWBERRY FESTIVAL WALTER Y. ELISHA PARK, 345 N. White Street Saturday, May 6, 2023 10AM-10PM Festival Features: Music Food Vendors Roving Entertainment Pig Races Eating Contests Rides Car Show Wrestling Strawberries Fireworks & More!  SOUTH CAROLINA STRAWBERRY FESTIVAL AMPHITHEATER STAGE SCHEDULE SATURDAY, MAY 6, 2023 ENTERTAINMENT 10AM-9:45PM FIREWORKS 9:45PM-10PM CAROLINA SOUL BAND Festival Website www.scstrawberryfestival.com Follow us on Facebook: Town of Fort Mill SC Strawberry Festival SC Strawberry Festival Pageant Instagram: @town_of_fort_mill @scstrawberryfest Twitter: @townoffortmill @scstrawberry KIDS IN AMERICA  Jacona Hester Events Coordinator-Director, South Carolina Strawberry Festival Chris Sardelli Public Relations Manager Deana Griffin Asst. Events Coordinator, Vendor Coordinator, Volunteer Coordinator Davy Broom Town Manager Chris Pettit Asst. Town Manager Summer Bass Finance Brian Harris Public Works Director (Inside Logistics) Keith Fisher Public Works Supervisor (Inside Logistics) Brown Simpson Parks & Recreation Director (Outside Logistics) Chipper Wilkerson Fire Chief (Safety Team) Eric Werner Fire Marshal (Safety Team) Simril Beckham Deputy Fire Marshal (Safety Team) Steven Bivins Fort Mill Police Department (Safety Team) Tony McMehan Media Technician Ron Edwards Strawberries/Pig Races John Weston Transportation COMMITTEE Tammy Deas Elizabeth Bowers Transportation Strawberry Festival Brunch/Strawberry Sprint & Stroll & Jam Mariah Price Strawberry Sprint & Stroll & Jam Danielle Lennon Strawberry Pageants Director Wendy Wilken Food Vendor Coordinator Salvatore Incorvaia Food Vendor Coordinator Mike Ziemke Golf Coordinator Ronald Helms Golf Coordinator Assistant Chuck Ledford Car Show Coordinator Amber Smith Strawberry Scavenger Hunt, Festival Alcohol Sales, Strawberry Soiree’  Proposal for Main Street Jams - 2023 February 13, 2023  2022 Event Results • 3 successful privately funded and family friendly events • 35-45 vendors at each event • ~80% of vendors from York/Lancaster County • Partnered w/local charities and donated >$10,000 to local FMHM in 2022 • ~1500-2500 attendees at each event  Proposed 2023 Events • 03/17 – St. Patrick’s Day Jam • 06/17 – Peach Jam • 08/19 – Back to School Jam • 09/16 – Oktoberfest Jam • 12/09 – Christmas Market  Schedule of Events (03/17) • Close Main St at 2pm • Setup from 2:30pm – 5pm • Event operates from 5pm-9pm • Breakdown 9pm-10:30pm  Schedule of Events (06/17) • Close Main St at 12pm • Setup from 2pm - 5pm • Event operates from 5pm – 9pm • Breakdown 9pm – 11pm  Schedule of Events (08/19) • Close Main St at 10am • Setup from 12pm - 3pm • Event operates from 3pm – 8pm • Breakdown 8pm – 10pm  Schedule of Events (09/16) • Close Main St at 9am • Setup from 10am - 1pm • Event operates from 1pm – 9pm • Breakdown 9pm – 11pm  Schedule of Events(12/09) • Close Main St at 8am • Setup from 8am - 11am • Event operates from 11am – 5pm • Breakdown 5pm – 6pm  Proposed Base Event Map Back to School Jam Beer Trailer 12 3 4 5 6 7 8 9 10 11 12 13 14 FT1 FT2 FT3 KONA 16 17 18 19 20 21 22 23 FT5 FT4 Event Space Load-in: 1pm-3pm Breakdown: 9pm-10pm Enter from Confederate St then take a Right up North Main St Exit past Kimbrell’s to the Right thru the alley Vendor Parking recommended at first Baptist church & veteran’s park parking lot Day of contact: Steve Tolson – 803.984.1738 Veteran Park Oktoberfest Jam parking Art Funk & Junk Olive’s Mud Puddle Towne Tavern Hobo’s Pucker Butt 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 FT1 Tom Hall St. Beer Stage load in, load out Food FT2 Main St. Kona 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 FT4 FT3 Amor Artis Kimbrell’s Improper Pig Fort Mill Family Animal Hospital Area Academy St. Confederate St. Load-in: 1pm-3pm Breakdown: 9pm-10pm First Baptist Enter from Confederate St then take a Right up North Main St Church Exit past Kimbrell’s to the Right thru the alley parking Vendor Parking recommended at first Baptist church & veteran’s park parking lot Day of contact: Steve Tolson – 803.984.1738  Meeting Information Meeting Type Town Council Meeting Date February 13, 2023 Request Summary Action (Old Bus.) Action (New Bus.) X Info/Discussion Request Type Public Hearing Executive Session Other Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review X Other Title CAPITAL PROJECTS UPDATE – DAVY BROOM Background Information Capital Projects Update: YMCA at the Complex Tennis Facility – The concrete slab and walls for the restroom and tennis office building have been completed. Southern Builders is expecting the steels beams for this building to be delivered the week of 2-13-23. Southern Builders to begin installation of the sewer lateral for building week of 2-13-23. This will entail trenching across rear parking lot and main roadway through property. The lateral itself runs from the new building to the sewer lift station located beside Field 1. This portion of the project will consist of three phases to keep a large portion of the rear parking lot available open for public use. During the third phase, the driveway through the property will be temporarily closed for the installation of sewer pipe across roadway. This phase should take no longer than a couple of days to complete. Communications will be provided to YMCA members and town social media platforms. Project Cost: $1,605,338 Estimated projected Completion Date – May 2023 Tennis Courts and Lighting - Projected Start Date – April 2023 Projected Completion Date – June 2023 YMCA at the Complex Property Maintenance – Our contracted arborist has completed the tree maintenance program. The project consisted of the removal of a few trees that were determined to be diseased and/or a safety risk to the public. The remaining trees have had “dead wood” removed from their canopies which should enhance the health of the trees. One area to be addressed soon is the courtyard at the rear of building. An old River Birch was removed due to the root system destroying the concrete surface causing a safety hazard. Staff will meet with YMCA management to determine best use for this location. More information to follow to follow later. Walter Y. Elisha Park Playground Town is upgrading the current playground and adding new play elements, surfacing, and shade. Demolition is currently taking place and is expected to last for a few weeks. Construction fencing is being installed around the perimeter of the work area. The public is asked to not enter the construction area at any time. Available town playgrounds are located at Harris Street Park, Steele Street Park, Dobys Bridge Park, Millstone Park, and Banks Athletic Park. Projected Start Date – Currently underway Projected Completion Date – Late April 2023