Board of Public Works
Regular MeetingFort Wayne, IN · January 7, 2025
Minutes
CITY OF FORT WAYNE
BOARD OF PUBLIC WORKS
ROOM 035 – COUNCIL CHAMBERS
MINUTES ● JANUARY 7, 2025, 12:00 P.M.
SHAN GUNAWARDENA, CHAIR * KUMAR MENON, MEMBER * CHRIS GUERRERO, MEMBER
MICHELLE FULK-VONDRAN, CLERK
Present: Shan Gunawardena, Kumar Menon, Chris Guerrero, Matthew Wirtz, Michelle Fulk-
Vondran, Joe Johnson, Anne Marie Smrchek, Phil Labrash, Ben Groeneweg, Nick Till, Mike
Thomas, Kerry Korpela, Jose Castillo and Veronica Meyer.
1. Approval of Board of Public Works Minutes for the week of December 17, 2024.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
2. Approval of Site Host Agreement between City of Fort Wayne and Fort Wayne Board of
Park Commissioners for installation of Electric Vehicle charging stations within Tillman
Park.
Discussion by Phil Labrash.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
3. Approval of Services Agreement between the City of Fort Wayne Utilities and Robbco,
Inc for Resolution #111-10-29-24-2, Annual On-Call Concrete Construction Services for
2025. Compensation for services performed shall not exceed $300,000.00.
Discussion by Joe Johnson.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
City of Fort Wayne Page 1 Updated 1/7/2025 2:05 PM
Minutes Board of Public Works January 7, 2025
4. Approval of Services Agreement between the City of Fort Wayne Utilities and Robbco,
Inc for Resolution #111-10-29-24-1, Annual On-Call Asphalt Cut Repair Services for
2025. Compensation for services performed shall not exceed $750,000.00.
Discussion by Joe Johnson.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
5. Approval of Amendment #1 to Service Agreement between the City of Fort Wayne and
Robbco Inc. for City Utilities Annual On-Call Asphalt Cut Repair Services, Resolution
#110-11-7-23-1. Compensation for services performed shall be increased by
$400,000.00 bringing the total fee to $805,000.00.
Discussion by Anne Marie Smrchek.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
6. Approval of Amendment #1 to Service Agreement between the City of Fort Wayne and
Robbco Inc. for City Utilities Annual On-Call Concrete Cut Repair Services, Resolution
#110-11-7-23-2. This amendment extends the agreement time only.
Discussion by Anne Marie Smrchek.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
7. Approval of Services Agreement between City Utilities and Business Diversity Works
for the purposes of increasing enrollment in BDW’s Registered Apprenticeship Program
in support of the City’s Solar for All Grant Award. Compensation for services shall not
exceed $8,000.00.
Discussion by Kerry Korpela.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
City of Fort Wayne Page 2 Updated 1/7/2025 2:05 PM
Minutes Board of Public Works January 7, 2025
8. Approval of Services Agreement between the City of Fort Wayne and Itron, Inc. for
meter reading hosted services. Compensation for services performed shall be $93,757.60.
Discussion by Ben Groeneweg.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
9. Approval of Services Agreement between the City of Fort Wayne and Campos
Excavating for WO #67079, Plant 3 Flocculation Rebuild Services. Compensation for
services performed shall be $138,500.00.
Discussion by Nick Till.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
10. Approval of Services Agreement between the City of Fort Wayne and Fairchild
Communication Systems, INC for WO #92143. Compensation for services performed
shall not exceed $64,100.00.
Discussion by Jose Castillo.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
11. Approval of Change Order #1 & Final between the City of Fort Wayne and Universal
Concrete Grinding for Resolution #0827S, 2024 Sidewalk Trip Hazard Elimination
Package. This change order decreases the original contract price by $64,756.00 to a final
contract price of $335,244.00 and extends the completion date by 60 days.
RESULT: TABLED [UNANIMOUS] Next: 1/14/2025 12:00 PM
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
City of Fort Wayne Page 3 Updated 1/7/2025 2:05 PM
Minutes Board of Public Works January 7, 2025
12. Approval of Change Order #1 and Final between the City of Fort Wayne and S&S
Directional Boring and acceptance of the work performed for Resolution #67272, Forest
Park Water Main Replacement, upon the recommendation of City Utilities Engineering.
The final change order decreases the original contract price by $167,181.30 and extends
the completion date by 27 days.
Discussion by Mike Thomas.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
13. Approval of Sanitary Sewer Contract #2024-S-0645, 303 East Main St between the City
of Fort Wayne and Arts United of Greater Fort Wayne to construct a local sanitary sewer
system. This project is privately funded and located inside the City. Contract value is
$96,797.75.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
14. Approval of recommendation from City Utilities Engineering to award Resolution
#77060, Engle Rd Lift Station Improvements to Jutte Excavating in the amount of
$495,200.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
15. Approval of Owner-Contractor Agreement #67003, Victoria Park Water Main
Replacement between the City of Fort Wayne and Midwest Trenchless Services in the
amount of $1,096,170.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
City of Fort Wayne Page 4 Updated 1/7/2025 2:05 PM
Minutes Board of Public Works January 7, 2025
16. Approval of Owner-Contractor Agreement #77271, Vallyd Acres Septic Elimination
between the City of Fort Wayne and Krafft Water Solutions in the amount of
$731,222.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
17. Approval of Owner-Contractor Agreement #111-10-29-24-7, South Anthony Streetscape:
Creighton to Pontiac between the City of Fort Wayne and Malott Contracting in the
amount of $1,085,389.20.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
18. Approval of Encroachment License Agreement between the City of Fort Wayne and
NIPSCO for numerous Bollards located at 7001 Ardmore Ave, 1631 E California Rd,
1417 Martin St and 3404 Illinois Rd. Right-of-Way has reviewed this agreement and
requests approval.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
19. Approval of Change Order #1 & Final between the City of Fort Wayne and Key Concrete
and acceptance of the work performed for Contract #0710D, Alley East/West: West
Packard Ave, Kinsmoor Ave, Indiana Ave and Beaver Ave upon the recommendation of
Transportation Engineering. The final change order decreases the original contract price
by $9,815.18 to a final contract price of $110,824.82.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
20. Approval of Change Order #1 & Final between the City of Fort Wayne and Malott
Contracting and acceptance of the work performed for Contract #0750D, Alley
North/South: Florence Ave, Greenlawn Ave, Wells St and Cortland Ave. The final
change order decreases the original contract price by $12,965.80 to a final contract price
of $90,312.40.
City of Fort Wayne Page 5 Updated 1/7/2025 2:05 PM
Minutes Board of Public Works January 7, 2025
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
21. Acceptance of the work performed by Shannon Concrete for Contract #0703D, Alley
East/West: Hugh St, Eliza St, McCulloch St and Ohio St upon the recommendation from
Transportation Engineering Services as an integral part of the City’s Transportation
system.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
22. Acceptance of the work performed by Malott Contracting for Contract #0752D, Alley
North/South: Baxter St, McKinnie Ave, Avondale Dr and Lafayette St upon the
recommendation from Transportation Engineering Services as an integral part of the
City’s Transportation system.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
23. Acceptance of the work performed by Campos Excavating for Contract #0790D, Alley
North/South: Curdes Ave, Dodge Ave, Anthony Blvd and East Dr upon the
recommendation from Transportation Engineering Services as an integral part of the
City’s Transportation system.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
24. Acceptance of the work performed by Indoor Wireless, Inc. for Contract #0834N,
Packard Area Street Lighting Improvements upon the recommendation from Street Light
Engineering as an integral part of the City’s streetlight system.
City of Fort Wayne Page 6 Updated 1/7/2025 2:05 PM
Minutes Board of Public Works January 7, 2025
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
25. Acceptance of the work performed by Key Concrete for Contract #0881S, 2024 ROW
Miscellaneous Package B upon the recommendation from Right of Way as an integral
part of the City’s Transportation system.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
26. Acceptance of the work performed by Project Design and Piping for Contract #76877,
High Strength Waste Storage Improvements Phase III upon the recommendation from
City Utilities Engineering as an integral part of the City's sanitary sewer system.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
27. Acceptance of the work performed by Project Design and Piping for Contract #76883,
Water Pollution Control Plant High Strength Waste Digester Feed Separation upon the
recommendation from City Utilities Engineering as an integral part of the City's sanitary
sewer system.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
28. Acceptance of the work performed by Liberty Developing Incorporated for Contract
#2023-S-0459, Trader's Trace Section II upon the recommendation from City Utilities
Engineering as an integral part of the City's sanitary sewer system.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
City of Fort Wayne Page 7 Updated 1/7/2025 2:05 PM
Minutes Board of Public Works January 7, 2025
29. Acceptance of the work performed by Fox Contractors for Contract #2024-W-0220,
Shadowood Lakes Section II Water upon the recommendation from City Utilities
Engineering as an integral part of the City’s water distribution system.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
30. Approval of City Utilities Payroll Claims in the net amount of $798,940.07 for the pay
period ending December 14, 2024.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
31. Approval of City Utilities Accounting Claims in the amount of $3,111,312.61 for the
week of Jan 7, 2025.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
32. Approval of City Utilities Accounting Claims in the amount of $3,213,507.12 for the
week of January 7, 2025.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kumar Menon, Board Member
SECONDER: Chris Guerrero, Board Member
AYES: Menon, Gunawardena, Guerrero
City of Fort Wayne Page 8 Updated 1/7/2025 2:05 PM
Minutes Board of Public Works January 7, 2025
33. Approval of Civil City Accounting Claims in the amount of $17,598,684.71 for the week
of January 7, 2025.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chris Guerrero, Board Member
SECONDER: Kumar Menon, Board Member
AYES: Menon, Gunawardena, Guerrero
Meeting adjourned at 12:16 PM.
____________________________
Shan Gunawardena, Chair
____________________________
Kumar Menon, Member
____________________________
Chris Guerrero, Member
ATTEST:______________________________ Date:___________________
Michelle Fulk-Vondran, Clerk
City of Fort Wayne Page 9 Updated 1/7/2025 2:05 PM
Agenda
CITY OF FORT WAYNE
BOARD OF PUBLIC WORKS
ROOM 035 – COUNCIL CHAMBERS
AGENDA ● JANUARY 7, 2025, 12:00 P.M.
SHAN GUNAWARDENA, CHAIR * KUMAR MENON, MEMBER * CHRIS GUERRERO, MEMBER
MICHELLE FULK-VONDRAN, CLERK
1. Approval of Board of Public Works Minutes for the week of December 17, 2024.
2. Approval of Site Host Agreement between City of Fort Wayne and Fort Wayne Board of
Park Commissioners for installation of Electric Vehicle charging stations within Tillman
Park.
3. Approval of Services Agreement between the City of Fort Wayne Utilities and Robbco
for Resolution #111-10-29-24-2, Annual On-Call Concrete Construction Services for
2025. Compensation for services performed shall not exceed $300,000.00.
4. Approval of Services Agreement between the City of Fort Wayne Utilities and Robbco
for Resolution #111-10-29-24-1, Annual On-Call Asphalt Cut Repair Services for 2025.
Compensation for services performed shall not exceed $750,000.00.
5. Approval of Amendment #1 to Service Agreement between the City of Fort Wayne and
Robbco for City Utilities Annual On-Call Asphalt Cut Repair Services, Resolution #110-
11-7-23-1. Compensation for services performed shall be increased by $400,000.00
bringing the total fee to $805,000.00.
6. Approval of Amendment #1 to Service Agreement between the City of Fort Wayne and
Robbco for City Utilities Annual On-Call Concrete Cut Repair Services, Resolution
#110-11-7-23-2. This amendment extends the agreement time only.
7. Approval of Services Agreement between City Utilities and Business Diversity Works
for the purposes of increasing enrollment in BDW’s Registered Apprenticeship Program
in support of the City’s Solar for All Grant Award. Compensation for services shall not
exceed $8,000.00.
8. Approval of Services Agreement between the City of Fort Wayne and Itron, Inc. for
meter reading hosted services. Compensation for services performed shall be $93,757.60.
9. Approval of Services Agreement between the City of Fort Wayne and Campos
Excavating for WO #67079, Plant 3 Flocculation Rebuild Services. Compensation for
services performed shall be $138,500.00.
10. Approval of Services Agreement between the City of Fort Wayne and Fairchild
Communication Systems for WO #92143. Compensation for services performed shall not
exceed $64,100.00.
City of Fort Wayne Page 1 Updated 1/7/2025 8:38 AM
Agenda Board of Public Works January 7, 2025
11. Approval of Change Order #1 & Final between the City of Fort Wayne and Universal
Concrete Grinding for Resolution #0827S, 2024 Sidewalk Trip Hazard Elimination
Package. This change order decreases the original contract price by $64,756.00 to a final
contract price of $335,244.00 and extends the completion date by 60 days.
12. Approval of Change Order #1 and Final between the City of Fort Wayne and S&S
Directional Boring and acceptance of the work performed for Resolution #67272, Forest
Park Water Main Replacement, upon the recommendation of City Utilities Engineering.
The final change order decreases the original contract price by $167,181.30 and extends
the completion date by 27 days.
13. Approval of Sanitary Sewer Contract #2024-S-0645, 303 East Main St between the City
of Fort Wayne and Arts United of Greater Fort Wayne to construct a local sanitary sewer
system. This project is privately funded and located inside the City. Contract value is
$96,797.75.
14. Approval of recommendation from City Utilities Engineering to award Resolution
#77060, Engle Rd Lift Station Improvements to Jutte Excavating in the amount of
$495,200.00.
15. Approval of Owner-Contractor Agreement #67003, Victoria Park Water Main
Replacement between the City of Fort Wayne and Midwest Trenchless Services in the
amount of $1,096,170.00.
16. Approval of Owner-Contractor Agreement #77271, Vallyd Acres Septic Elimination
between the City of Fort Wayne and Krafft Water Solutions in the amount of
$731,222.00.
17. Approval of Owner-Contractor Agreement #111-10-29-24-7, South Anthony Streetscape:
Creighton to Pontiac between the City of Fort Wayne and Malott Contracting in the
amount of $1,085,389.20.
18. Approval of Encroachment License Agreement between the City of Fort Wayne and
NIPSCO for numerous Bollards located at 7001 Ardmore Ave, 1631 E California Rd,
1417 Martin St and 3404 Illinois Rd. Right-of-Way has reviewed this agreement and
requests approval.
19. Approval of Change Order #1 & Final between the City of Fort Wayne and Key Concrete
and acceptance of the work performed for Contract #0710D, Alley East/West: West
Packard Ave, Kinsmoor Ave, Indiana Ave and Beaver Ave upon the recommendation of
Transportation Engineering. The final change order decreases the original contract price
by $9,815.18 to a final contract price of $110,824.82.
20. Approval of Change Order #1 & Final between the City of Fort Wayne and Malott
Contracting and acceptance of the work performed for Contract #0750D, Alley
North/South: Florence Ave, Greenlawn Ave, Wells St and Cortland Ave. The final
change order decreases the original contract price by $12,965.80 to a final contract price
of $90,312.40.
City of Fort Wayne Page 2 Updated 1/7/2025 8:38 AM
Agenda Board of Public Works January 7, 2025
21. Acceptance of the work performed by Shannon Concrete for Contract #0703D, Alley
East/West: Hugh St, Eliza St, McCulloch St and Ohio St upon the recommendation from
Transportation Engineering Services as an integral part of the City’s Transportation
system.
22. Acceptance of the work performed by Malott Contracting for Contract #0752D, Alley
North/South: Baxter St, McKinnie Ave, Avondale Dr and Lafayette St upon the
recommendation from Transportation Engineering Services as an integral part of the
City’s Transportation system.
23. Acceptance of the work performed by Campos Excavating for Contract #0790D, Alley
North/South: Curdes Ave, Dodge Ave, Anthony Blvd and East Dr upon the
recommendation from Transportation Engineering Services as an integral part of the
City’s Transportation system.
24. Acceptance of the work performed by Indoor Wireless, Inc. for Contract #0834N,
Packard Area Street Lighting Improvements upon the recommendation from Street Light
Engineering as an integral part of the City’s streetlight system.
25. Acceptance of the work performed by Key Concrete for Contract #0881S, 2024 ROW
Miscellaneous Package B upon the recommendation from Right of Way as an integral
part of the City’s Transportation system.
26. Acceptance of the work performed by Project Design and Piping for Contract #76877,
High Strength Waste Storage Improvements Phase III upon the recommendation from
City Utilities Engineering as an integral part of the City's sanitary sewer system.
27. Acceptance of the work performed by Project Design and Piping for Contract #76883,
WPCP High Strength Waste Digester Feed Separation upon the recommendation from
City Utilities Engineering as an integral part of the City's sanitary sewer system.
28. Acceptance of the work performed by Liberty Developing Incorporated for Contract
#2023-S-0459, Trader's Trace Section II upon the recommendation from City Utilities
Engineering as an integral part of the City's sanitary sewer system.
29. Acceptance of the work performed by Fox Contractors for Contract #2024-W-0220,
Shadowood Lakes Section II Water upon the recommendation from City Utilities
Engineering as an integral part of the City’s water distribution system.
30. Approval of City Utilities Payroll Claims in the net amount of $798,940.07 for the pay
period ending December 14, 2024.
31. Approval of City Utilities Accounting Claims in the amount of $3,111,312.61 for the
week of January 7, 2025.
32. Approval of City Utilities Accounting Claims in the amount of $3,213,507.12 for the
week of January 7, 2025.
City of Fort Wayne Page 3 Updated 1/7/2025 8:38 AM
Agenda Board of Public Works January 7, 2025
33. Approval of Civil City Accounting Claims in the amount of $17,598,684.71 for the week
of January 7, 2025.
City of Fort Wayne Page 4 Updated 1/7/2025 8:38 AM
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