Board of Public Works

CITY OF FORT WAYNE BOARD OF PUBLIC WORKS ROOM 035 – COUNCIL CHAMBERS MINUTES ● JANUARY 14, 2025, 12:00 P.M. SHAN GUNAWARDENA, CHAIR * KUMAR MENON, MEMBER * CHRIS GUERRERO, MEMBER MICHELLE FULK-VONDRAN, CLERK Present: Shan Gunawardena, Chris Guerrero, Matthew Wirtz, Michelle Fulk-Vondran, Ron Sheppard, Andrew Schipper, Khylei Myers, Dawn Ritchie, Nick Jarrell, Christian Harmeyer, Shawn Bellinger, Bryce Taylor and Eric Steinman. 1. Approval of Board of Public Works Minutes for the week of January 7, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 2. Approval of Resolution #0580N, Wheelock Rd Trail:: Stellhorn Rd to Jefferson Middle School. Discussion by Dawn Ritchie. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 3. Approval of Resolution #0651A, Paulding Rd Improvements. Discussion by Christian Harmeyer. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 4. Approval of Resolution #0821C, Oakhurst Neighborhood Concrete Street Repairs. Discussion by Christian Harmeyer. City of Fort Wayne Page 1 Updated 1/14/2025 3:29 PM Minutes Board of Public Works January 14, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 5. Approval of Resolution #77321, 2024 Cured in Place Pipe Lining Pkg 1 small and medium diameter. Discussion by Bryce Taylor. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 6. Approval of Pre-qualified Vendors for Resolution #111-11-26-24-1, 2025-2027 Cured In- Place Pipe. Discussion by Khylei Myers. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 7. Approval of Professional Services Agreement between the City of Fort Wayne and Alt & Witzig Engineering; GME Testing; Patriot Engineering; and SES Environmental On-Call Geotech and Environmental Services 2025-2026. Compensation for services performed shall not exceed $60,000.00 per firm. Discussion by Khylei Myers. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 8. Approval of Professional Services Agreement between the City of Fort Wayne and Arcadis for WO #77441, 2025 Sewer Rehabilitation #2 Large Diameter. Compensation for services performed shall not exceed $71,260.00. Discussion by Khylei Myers. City of Fort Wayne Page 2 Updated 1/14/2025 3:29 PM Minutes Board of Public Works January 14, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 9. Approval of Professional Services Agreement between the City of Fort Wayne and American Structurepoint for Water, Sewer and Storm Projects as RPR for those projects. Compensation for services performed shall not exceed $95,000.00. Discussion by Ron Sheppard. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 10. Approval of Professional Services Agreement between the City of Fort Wayne and Nathan Dunahee for Three Rivers Water Filtration Plant On-Call Process Services 2025. Compensation for services performed shall not exceed $59,000.00. Discussion by Andrew Schipper. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 11. Approval of Change Order #1 & Final between the City of Fort Wayne and Universal Concrete Grinding for Resolution #0827S, 2024 Sidewalk Trip Hazard Elimination Package. This change order decreases the original contract price by $64,756.00 to a final contract price of $335,244.00 and extends the completion date by 60 days. Discussion by Nick Jarrell. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 12. Approval of Change Order #1 & Final between the City of Fort Wayne and The Morrical Company for Resolution #12282, Demolition of 7014 Covington Rd for Covington Rd Trail. This change order decreases the original contract price by $1,500.00 to a final contract price of $25,088.00 and extends the completion date by 3 days. Discussion by Dawn Ritchie. City of Fort Wayne Page 3 Updated 1/14/2025 3:29 PM Minutes Board of Public Works January 14, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 13. Approval of Change Order #1 between the City of Fort Wayne and Fox Contractors for Resolution #67112, Adams Center Rd & Tillman Rd WME. This change order increases the original contract price by $290,414.05 to a new contract price of $3,016,421.05. Discussion by Shawn Bellinger. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 14. Approval of Change Order #1 & Final between the City of Fort Wayne and Key Concrete for Contract #0753D, Alley North/South: Dodge Ave, East State Blvd, Anthony Blvd and Forest Park. The final change order decreases the original contract price by $12,350.93 to a final contract price of $111,719.07. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 15. Approval of Owner-Contractor Agreement #67168, Westside Elevated Tank Site Improvements between the City of Fort Wayne and Underground Contractors in the amount of $109,575.00. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 16. Acceptance of the work performed by Crystal Creek Concrete for Contract #0706D, Alley East/West: East Pontiac St, East Leith St, Lafayette St and Jane St upon the recommendation from Transportation Engineering Services as an integral part of the City’s Transportation system. City of Fort Wayne Page 4 Updated 1/14/2025 3:29 PM Minutes Board of Public Works January 14, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 17. Acceptance of the work performed by Kissinger Electric for Contract #0854L, Florida Dr Street Light Improvements - East State Blvd to Crescent upon the recommendation from Street Light Engineering as an integral part of the City’s street light system. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 18. Acceptance of the work performed by Liberty Developing for Contract #2024-W-0033, Villas of Hollywood Heights upon the recommendation from City Utilities Engineering as an integral part of the City’s water distribution system. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 19. Acceptance of the work performed by Liberty Developing for Contract #2024-S-0050, Villas of Hollywood Heights upon the recommendation from City Utilities Engineering as an integral part of the City's sanitary sewer system. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 20. Acceptance of the work performed by Liberty Developing for Contract #2023-S-0910, Paso Fino Section I upon the recommendation from City Utilities Engineering as an integral part of the City's sanitary sewer system. City of Fort Wayne Page 5 Updated 1/14/2025 3:29 PM Minutes Board of Public Works January 14, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 21. Approval of Civil City Payroll Claims in the net amount of $4,029,760.36 for the pay period ending December 28, 2024. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 22. Approval of Civil City Payroll Claims in the net amount of $4,210,149.16 for the pay period ending December 15, 2024. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon 23. Approval of City Utilities Accounting Claims in the amount of $9,558,446.12 for the week of January 14, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon City of Fort Wayne Page 6 Updated 1/14/2025 3:29 PM Minutes Board of Public Works January 14, 2025 24. Approval of Civil City Accounting Claims in the amount of $7,741,932.39 for the week of January 14, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSENT: Menon Meeting adjourned at 12:17 PM. ____________________________ Shan Gunawardena, Chair ____________________________ Kumar Menon, Member ____________________________ Chris Guerrero, Member ATTEST:______________________________ Date:___________________ Michelle Fulk-Vondran, Clerk City of Fort Wayne Page 7 Updated 1/14/2025 3:29 PM