Board of Public Works

CITY OF FORT WAYNE BOARD OF PUBLIC WORKS ROOM 035 – COUNCIL CHAMBERS MINUTES ● JANUARY 28, 2025, 12:00 P.M. SHAN GUNAWARDENA, CHAIR * KUMAR MENON, MEMBER * CHRIS GUERRERO, MEMBER MICHELLE FULK-VONDRAN, CLERK Present: Shan Gunawardena, Kumar Menon, Matthew Wirtz, Michelle Fulk-Vondran Nick Jarrell, Michelle Rupright, Jim Deathe, Mason Gamble, Austyn Smedberg, Zak Katter, Chris Ravenscroft, Ben Groeneweg, Lisa Ramos, Rick Seals, Matthew Konicek, Seth Weinglass, Pat Joley, Zach Schortgen and Josh Mahon. 1. Approval of Resolution #0923S, 2025 Barrett Law Cost Share Package. Discussion by Nick Jarrell. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 2. Approval of Resolution #0925S, 2025 ROW Miscellaneous Package. Discussion by Nick Jarrell. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 3. Approval of Resolution #0926G, 2025 Concrete Curb Package. Discussion by Nick Jarrell. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero City of Fort Wayne Page 1 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 4. Approval of Resolution #0927P, 2025 Tree Removal Package. Discussion by Nick Jarrell. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 5. Approval of Resolution #0928S, 2025 Sidewalk Trip Hazard Elimination Package. Discussion by Nick Jarrell. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 6. Approval of Resolution #0929U, 2025 ADA Curb Ramp Package. Discussion by Nick Jarrell. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 7. Approval of Resolution #0932P, 2025 Guardrail & Attenuator Package. Discussion by Nick Jarrell. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 8. Approval of Resolution #67283, Lahmeyer Rd Water Main Replacement: State to Trier. Discussion by Matthew Konicek. City of Fort Wayne Page 2 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 9. Approval of Professional Services Agreement between the City of Fort Wayne and Griffin Real Estate Services for WO #0380S, Stellhorn Rd Sidewalk Right of Way services. Compensation for services performed shall not exceed $25,735.00 Discussion by Jim Deathe. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 10. Approval of Professional Services Agreement between the City of Fort Wayne and Vern V. Mitchell for WO #0380S, Stellhorn Rd Sidewalk Right of Way services. Compensation for services performed shall not exceed $17,760.00 Discussion by Jim Deathe. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 11. Approval of Amendment #3 to Professional Services Agreement between the City of Fort Wayne and American Structurepoint for Resolution #0035A, Leesburg Rd Extension. Compensation for services performed shall remain the same. Discussion by Mason Gamble. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 12. Approval of the Memorandum of Agreement between the City of Fort Wayne and Hatchworks for sewer and water service. Discussion by Matthew Wirtz. City of Fort Wayne Page 3 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 13. Approval of Professional Services Agreement between the City of Fort Wayne and DivDat to upgrade our Customer Information System. Compensation for services performed shall not exceed $5,000.00. Discussion by Ben Groeneweg. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 14. Approval of Professional Services Agreement between the City of Fort Wayne and Northastrum Engineering for City Utilities Engineering Mentoring Services 2025. Compensation for services performed shall not exceed $76,820.00. Discussion by Zach Schortgen. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 15. Approval of Amendment #1 to Memorandum of Understanding between the City of Fort Wayne and Indiana Michigan Power for Resolution #76793, 3RPORT Deep Dewatering Pump Station. Compensation for services performed shall be increased by $40,500.00, bringing the total fee to $55,000.00. Discussion by Chris Ravenscroft. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero City of Fort Wayne Page 4 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 16. Approval of Amendment #1 to Professional Services Agreement between the City of Fort Wayne and Phoenix Consulting for Water Pollution Control Plant Asset Management of SCADA and I&C Systems. Compensation for services performed shall be increased by $13,000.00, bringing the total fee to $28,000.00. Discussion by Zak Katter. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 17. Approval of Amendment #1 to Professional Services Agreement between the City of Fort Wayne and Phoenix Consulting for Three Rivers Filtration Plant Asset Management of SCADA and I&C Systems. Compensation for services performed shall be increased by $13,000.00, bringing the total fee to $28,000.00. Discussion by Zak Katter. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 18. Approval of Amendment #1 to Professional Services Agreement between the City of Fort Wayne and Wiss, Janney, Elstner Associates for Resolution #67238, TRFP Main Entrance Tower Limestone Replacement. Compensation for services performed shall be increased by $20,000.00, bringing the total fee to $95,000.00. Discussion by Josh Mahon. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 19. Approval of Amendment #1 to Services Agreement between the City of Fort Wayne and All Seasons Underground for On-Call Lead Replacement Agreement. This Amendment is a three-year extension through December 31, 2025. Discussion by Austyn Smedberg. City of Fort Wayne Page 5 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 20. Approval of Amendment #2 to Professional Services Agreements between the City of Fort Wayne and Beam Longest & Neff; Complete Appraisal Services; Griffin Real Estate Services; Rita Ann Gabriel & Associates; Verne V Mitchell & Associates; Wayne Kruse Real Estate; The Worden Group; and The Zacher Company, for On-Call Real Estate Appraisal Services for 2025. This Amendment extends the term for one additional year. Compensation for services performed shall not exceed $50,000.00 per firm per calendar year. Discussion by Seth Weinglass. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 21. Approval of Estoppel Certificate for Sanitary Sewer Contract #2021-S-0651, Dupont Commons between Camden Park Apartments and the City of Fort Wayne. Discussion by Lisa Ramos. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 22. Approval of Amended Sanitary Sewer Contract #2023-S-0711, Whisper Creek between the City of Fort Wayne and Schwartz Development to construct a local sanitary sewer system. This project is privately funded and located outside the City. The Amended Contract value is $194,882.25. Discussion by Lisa Ramos. City of Fort Wayne Page 6 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 23. Approval of Water Contract #2024-W-0025, Magnolia Run Section I between the City of Fort Wayne and Magnolia Run to construct a local water system. This project is privately and publicly funded and located outside the City. Contract value is $342,497.25. Discussion by Rick Seals. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 24. Approval of Water Contract #2025-W-0004, Thunderhawk Section III between the City of Fort Wayne and Oakmont Development to construct a local water system. This project is privately funded and located outside the City. Contract value is $179,181.50. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 25. Approval of recommendation from City Utilities Engineering to award Resolution #77387, 2024 Sewer Manhole Rehabilitation to Culy Contracting in the amount of $199,420.00. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 26. Approval of Change Order #1 & Final between the City of Fort Wayne and Brooks Construction and acceptance of the work performed for Contract #0722C, Centennial Park Concrete Street Repairs. The final change order decreases the original contract price by $215,829.78 to a final contract price of $1,346,364.22. City of Fort Wayne Page 7 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 27. Approval of Change Order #2 & Final between the City of Fort Wayne and RAM Construction Services of Michigan for Contract #0779X, 2023 Bridge Deck Overlay. The final change order decreases the contract price by $43,824.34 to a new contract price of $750,264.88. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 28. Approval of Change Order #1 & Final between the City of Fort Wayne and Kissinger Electric for Contract #0851N, Fairfield Ave Street Lighting West Rudisill Blvd to Clermont Dr. The final change order decreases the original contract price by $15,000.00 to a final contract price of $142,892.00. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 29. Approval of Owner-Contractor Agreement #0909L, Vance Ave Street Lighting Inwood Dr to Glencairn Dr between the City of Fort Wayne and Kissinger Electric in the amount of $84,744.00. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 30. Acceptance of the work performed by API Construction for Contract #0579N, Summit Park Trail, Phase 1D upon the recommendation from the Greenways Department. City of Fort Wayne Page 8 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 31. Acceptance of the work performed by Universal Concrete Grinding for Contract #0715S, 2023 Sidewalk Trip Hazard Elimination Package upon the recommendation from Right of Way. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 32. Acceptance of the work performed by Key Concrete for Contract #0753D, Alley North/South: Dodge Ave, East State Blvd, Anthony Blvd and Forest Park upon the recommendation from Transportation Engineering Services as an integral part of the City’s Transportation system. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 33. Acceptance of the work performed by Universal Concrete Grinding for Contract #0827S, 2024 Sidewalk Trip Hazard Elimination Package upon the recommendation from Right of Way. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 34. Acceptance of the work performed by Hi-Tech Electric for Resolution #66970, FLP MCC-S/S1 Replacement Project upon the recommendation from City Utilities Engineering as an integral part of the City’s water distribution system. City of Fort Wayne Page 9 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 35. Acceptance of the work performed by Masa Land Management for Contract #2023-S- 0416, 1881 Mayflower Road upon the recommendation from City Utilities Engineering as an integral part of the City's sanitary sewer system. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 36. Acceptance of the work performed by Fox Contractors for Contract# 2024-S-0278, Belmont Woods Section II upon the recommendation from City Utilities Engineering as an integral part of the City's sanitary sewer system. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 37. Acceptance of the work performed by Fox Contractors for Contract #2024-W-0179, Belmont Woods Section II upon the recommendation from City Utilities Engineering as an integral part of the City’s water distribution system. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 38. Approval of Escrow Agreement between the City of Fort Wayne and Ottenweller Contracting for Resolution #76976, Primary Clarifier Sludge and Scum Improvements. City of Fort Wayne Page 10 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 39. Approval of Civil City Payroll Claims in the net amount of $4,064,012.79 for the pay period ending January 11, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 40. Approval of City Utilities Payroll Claims in the net amount of $802,176.55 for the pay period ending January 11, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 41. Approval of City Utilities Accounting Claims in the amount of $2,932,602.81 for the week of January 28, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero City of Fort Wayne Page 11 Updated 1/28/2025 2:28 PM Minutes Board of Public Works January 28, 2025 42. Approval of City Utilities Accounting Claims in the amount of $5,891,464.26 for the week of January 28, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero Meeting adjourned at 12:24 PM. ____________________________ Shan Gunawardena, Chair ____________________________ Kumar Menon, Member ____________________________ Chris Guerrero, Member ATTEST:______________________________ Date:___________________ Michelle Fulk-Vondran, Clerk City of Fort Wayne Page 12 Updated 1/28/2025 2:28 PM