Board of Public Works

CITY OF FORT WAYNE BOARD OF PUBLIC WORKS ROOM 035 – COUNCIL CHAMBERS MINUTES ● FEBRUARY 18, 2025, 12:00 P.M. SHAN GUNAWARDENA, CHAIR * KUMAR MENON, MEMBER * CHRIS GUERRERO, MEMBER MICHELLE FULK-VONDRAN, CLERK Present: Shan Gunawardena, Kumar Menon, Chris Guerrero, Michelle Fulk-Vondran, Dawn Ritchie, Kyle Vollmann, Pat Dooley, Matt Ramsay, Hannah Allen, Kristen Buell, Ben Groeneweg and Mike Thomas. 1. Approval of Board of Public Works Minutes for the week of February 11, 2025. RESULT: APPROVED [2 TO 0] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSTAIN: Menon 2. Approval of Resolution #0865A, 2025 Resurfacing Package Northwest. Discussion by Matt Ramsay. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 3. Approval of Resolution #67434, Kruse Homestead Addition Water Main Extension. Discussion by Kyle Vollmann. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 4. Approval of Resolution #67436, Cinderella Village Water Main Extension. Discussion by Kyle Vollmann. City of Fort Wayne Page 1 Updated 2/18/2025 3:04 PM Minutes Board of Public Works February 18, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 5. Approval of Emergency Resolution #112-2-18-25-1, Water Main Repair at Willistead Place and Lahmeyer and Linde Lane. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 6. Approval of Professional Services Agreement between the City of Fort Wayne and DLZ Indiana for WO #0765N, Poka-Bache Connector Trail: Ferguson Rd to Lower Huntington Rd Engineering. Compensation for services performed shall not exceed $979,734.00. Discussion by Dawn Ritchie. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 7. Approval of Supplemental Agreement #4 between the City of Fort Wayne and Engineering Resources for the design of roadway improvements for WO #12275, Illinois Rd Trail and Sidewalk in the amount of $96,400.00. Discussion by Dawn Ritchie. RESULT: APPROVED [2 TO 0] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSTAIN: Menon 8. Approval of Amendment #4 to Professional Services Agreement between the City of Fort Wayne and Quandt Consulting Services for Resolution #11874, Cedar Creek Water Management Development. This amendment extends the agreement through August 21, 2025. Discussion by Hannah Allen. City of Fort Wayne Page 2 Updated 2/18/2025 3:04 PM Minutes Board of Public Works February 18, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 9. Approval of Change Order #2 & Final between the City of Fort Wayne and Brooks Construction and acceptance of the work performed for Contract #0691A, East Cook Rd Rehabilitation upon the recommendation of Transportation Engineering. The final change order decreases the original contract price by $1,653.83 to a final contract price of $2,223,019.17 and extends the completion date by 77 days. Discussion by Matt Ramsay. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 10. Approval of Change Order #1 & Final between the City of Fort Wayne and Indoor Wireless for Resolution #0879L, Maumee Ave Street Lighting Improvements. This change order decreases the original contract price by $13,799.46 to a final contract price of $172,927.34 and extends the completion date by 56 days. Discussion by Pat Dooley. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 11. Approval of Water Contract #2024-W-0127, 3003 Meyer Rd between the City of Fort Wayne and Board of Commissioners of the County of Allen to construct a local water system. This project is privately funded and located inside the City. Contract value is $642,105.50. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 12. Approval of recommendation from Transportation Engineering to award Resolution #0821C, Oakhurst Neighborhood Concrete Street Repairs to Hipskind Concrete in the amount of $1,768,148.00. City of Fort Wayne Page 3 Updated 2/18/2025 3:04 PM Minutes Board of Public Works February 18, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 13. Approval of recommendation from Right of Way to award Resolution #0923S, 2025 Barrett Law Cost Share Package to Key Concrete in the amount of the total sum unit price of $91,069.00 with a not to exceed $650,000.00 total cost. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 14. Approval of recommendation from Right of Way to award Resolution #0925S, 2025 ROW Miscellaneous Package to Key Concrete in the amount of the total sum unit price of $91,017.00 with a not to exceed $1,500,000.00 total cost. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 15. Approval of recommendation from Right of Way to award Resolution #0926G, 2025 Concrete Curb Package to Key Concrete in the amount of the total sum unit price of $45,927.00 with a not to exceed $500,000.00 total cost. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 16. Approval of recommendation from Right of Way to award Resolution #0928S, 2025 Sidewalk Trip Hazard Elimination Package to Universal Concrete Grinding in the amount of the total sum unit price of $20.83 with a not to exceed $400,000.00 total cost. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero City of Fort Wayne Page 4 Updated 2/18/2025 3:04 PM Minutes Board of Public Works February 18, 2025 17. Approval of recommendation from Right of Way to award Resolution #0929U, 2025 ADA Curb Ramp Package to Key Concrete in the amount of the total sum unit price of $76,000.00 with a not to exceed $500,000.00 total cost. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 18. Approval of recommendation from Right of Way to award Resolution #0932P, 2025 Guardrail & Attenuator Package to Specialties Company in the amount of the total sum unit price of $110,000.00 with a not to exceed $250,000.00 total cost. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 19. Approval of Owner-Contractor Agreement #77387, 2024 Sewer Manhole Rehabilitation between the City of Fort Wayne and Culy Contracting in the amount of $199,420.00. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 20. Acceptance of the work performed by RG Zachrich Construction for Contract #77104, CSOCM11 Griswold Lift Station upon the recommendation from City Utilities Engineering as an integral part of the City's sanitary sewer system. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 21. Acceptance of the work performed by S&S Directional Boring for Contract #76825, Rothman Additional Siphon Barrel upon the recommendation from City Utilities Engineering as an integral part of the City's sanitary sewer system. City of Fort Wayne Page 5 Updated 2/18/2025 3:04 PM Minutes Board of Public Works February 18, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 22. Acceptance of the work performed by Fox Contractors for Contract #2024-S-0043, Magnolia Run Section I upon the recommendation from City Utilities Engineering as an integral part of the City's sanitary sewer system. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 23. Acceptance of the work performed by Fox Contractors for Contract #2024-W-0025, Magnolia Run Sec I upon the recommendation from City Utilities Engineering as an integral part of the City’s water distribution system. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 24. Approval of City Utilities Payroll Claims in the net amount of $800,526.21 for the pay period ending February 8, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 25. Approval of City Utilities Accounting Claims in the amount of $1,404,386.36 for the week of February 18, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero City of Fort Wayne Page 6 Updated 2/18/2025 3:04 PM Minutes Board of Public Works February 18, 2025 26. Approval of Civil City Accounting Claims in the amount of $5,235,151.33 for the week of February 18, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero Meeting adjourned at 12:16 PM. ____________________________ Shan Gunawardena, Chair ____________________________ Kumar Menon, Member ____________________________ Chris Guerrero, Member ATTEST:______________________________ Date:___________________ Michelle Fulk-Vondran, Clerk City of Fort Wayne Page 7 Updated 2/18/2025 3:04 PM