Board of Public Works

CITY OF FORT WAYNE BOARD OF PUBLIC WORKS ROOM 035 – COUNCIL CHAMBERS MINUTES ● FEBRUARY 25, 2025, 12:00 P.M. SHAN GUNAWARDENA, CHAIR * KUMAR MENON, MEMBER * CHRIS GUERRERO, MEMBER MICHELLE FULK-VONDRAN, CLERK Present: Matthew Wirtz, Shan Gunawardena, Chris Guerrero, Michelle Fulk-Vondran, Matt Gratz, Patrick Zaharako, Matthew Konicek, Nick Jarrell, Ben Groeneweg, Josh Mahon, Hannah Allen and Mike Thomas. 1. Approval of Board of Public Works Minutes for the week of February 18, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 2. Approval of Memorandum of Understanding between the Public Works and the Parks Department for the use of Indian Village Park land during the reconstruction of the Bluffton Rd Bridge. Discussion by Patrick Zaharako. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 3. Approval of Service Agreement between the City of Fort Wayne and Worx Companies for WO #0927P, 2025 On-Call Tree Removal Package. Compensation for services performed shall not exceed $200,000.00. Discussion by Nick Jarrell. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero City of Fort Wayne Page 1 Updated 2/25/2025 1:05 PM Minutes Board of Public Works February 25, 2025 4. Approval of Amendment #3 to Professional Services Agreement between the City of Fort Wayne and Donohue & Associates for Resolution #76929, Water Pollution Control Plant Aeration Diffuser Improvements. This amendment updates hourly rates for 2025. Discussion by Chris Ravenscroft. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 5. Approval of Amendment #5 to Professional Services Agreement between the City of Fort Wayne and Donohue & Associates for Resolution #76202, Wet Weather Pump Station Addition of Pumps 5&6. This amendment updates hourly rates for 2025. Discussion by Chris Ravenscroft. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 6. Approval of Service Agreement between City Utilities and BakerTilly Municipal Advisors for Water Advisory Work. Compensation for services not to exceed $90,000.00. Discussion by Ashley Faurote. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 7. Approval of Services Agreement between the City of Fort Wayne and National Water Services for WO #67551, Rebuild Hurshtown Pump Station Pump #1. Compensation for services shall not exceed $43,500.00. Discussion by Josh Mahon. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero City of Fort Wayne Page 2 Updated 2/25/2025 1:05 PM Minutes Board of Public Works February 25, 2025 8. Approval of Services Agreement between the City of Fort Wayne and Itron for Network- As-A-Service agreement. Compensation for services performed shall not exceed $152,978.15. Discussion by Ben Groeneweg. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 9. Approval of Joint Service Agreement between the City of Fort Wayne and Allen County Department of Environmental Management for the 2025 household hazardous waste services. Discussion by Matt Gratz. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 10. Approval of Change Order #1 & Final between the City of Fort Wayne and Ottenweller Contracting and acceptance of the work performed for Contract #67189, Carbon Dioxide System Improvements - Add 2 Tanks, upon the recommendation of City Utilities Engineering. The final change order increases the original contract price by $4,140.52 to a final contract price of $69,140.52 and extends the completion date by 254 days Discussion by Matthew Konieck. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 11. Approval of recommendation from Transportation Engineering to award Resolution #0866A, 2025 Resurfacing Package Northeast to E&B Paving in the amount of $1,583,755.00. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero City of Fort Wayne Page 3 Updated 2/25/2025 1:05 PM Minutes Board of Public Works February 25, 2025 12. Approval of recommendation from City Utilities Engineering to award Resolution #77321, 2024 CIPP Pkg 1Small and Medium Diameter to Insituform Technologies in the amount of $3,621,424.72. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 13. Approval of Change Order #1 & Final between the City of Fort Wayne and The Morrical Company and acceptance of the work performed for Contract #0424R, 612 East Pettit Demolition, upon the recommendation of Greenways. The final change order decreases the original contract price by $1,000.00 to a final contract price of $14,851.32. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 14. Approval of Owner-Contractor Agreement #0580N, Wheelock Rd Trail: Stellhorn Rd to Jefferson Middle School between the City of Fort Wayne and Fleming Excavating in the amount of $1,015,672.64 RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 15. Approval of Encroachment License Agreements between the City of Fort Wayne and Lake Shores Community Association for non-lit freestanding signs located at 7295 Penmoken Dr., 7196 Premiere Dr., 7095 Corline St. and 801 Ardis Dr. Right-of-Way has reviewed this agreement and requests approval. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero City of Fort Wayne Page 4 Updated 2/25/2025 1:05 PM Minutes Board of Public Works February 25, 2025 16. Approval of City Utilities Accounting Claims in the amount of $2,113,332.52 for the week of February 25, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero Meeting adjourned at 12:10 PM. ____________________________ Shan Gunawardena, Chair ____________________________ Kumar Menon, Member ____________________________ Chris Guerrero, Member ATTEST:______________________________ Date:___________________ Michelle Fulk-Vondran, Clerk City of Fort Wayne Page 5 Updated 2/25/2025 1:05 PM