Board of Public Works

CITY OF FORT WAYNE BOARD OF PUBLIC WORKS ROOM 035 – COUNCIL CHAMBERS MINUTES ● MARCH 25, 2025, 12:00 P.M. SHAN GUNAWARDENA, CHAIR * KUMAR MENON, MEMBER * CHRIS GUERRERO, MEMBER MICHELLE FULK-VONDRAN, CLERK Present: Shan Gunawardena, Kumar Menon, Matthew Wirtz, Michelle Fulk-Vondran, Ben Groeneweg, Eric Blanton, Nick Jarrell, Michael Saadeh, Lisa Ramos, Maria Gomez-Espino, Connie Burnett, Greg Kreiger, Ben Gensic, Barry Marquart, Uriel Castillo, Ashley Faurote, Christian Harmeyer, Khylei Myers, Eric Ruppert, Mike Thomas, Anne Marie Smrchek, Charlie Cochran and Annabelle Novak. 1. Approval of Board of Public Works Minutes for the week of March 11, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 2. Approval of Resolution #0789D, Alley East/West: Madison St, East Lewis St, Francis St and South Hanna St. Discussion by Christian Harmeyer. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 3. Approval of Resolution #0902R, Glendale Rd Trailhead Extension. Discussion by Christian Harmeyer. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero City of Fort Wayne Page 1 Updated 3/25/2025 2:57 PM Minutes Board of Public Works March 25, 2025 4. Approval of Resolution #0867A, 2025 Resurfacing Package Southeast. Discussion by Greg Kreiger. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 5. Approval of Resolution #0868A, 2025 Resurfacing Package Southwest. Discussion by Greg Kreiger. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 6. Approval of Resolution #67365, Carroll Rd Water Main Extension: Carroll Lake Dr to Dantes Voyage Dr. Discussion by Ben Gensic. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 7. Approval of Resolution #77081, 2024 Sewer Rehabilitation #2- Large Diameter. Discussion by Khylei Myers. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 8. Approval of Resolution #112-3-25-25-3, Turnkey alterations to a single hydraulic elevator system at the History Center located at 302 Berry St. Discussion by Barry Marquart. City of Fort Wayne Page 2 Updated 3/25/2025 2:57 PM Minutes Board of Public Works March 25, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 9. Approval of Resolution #112-3-25-25-4, Turnkey alterations to a single hydraulic elevator system at Science Central located at 1950 North Clinton St. Discussion by Barry Marquart. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 10. Approval of Resolution #112-3-25-25-5, Turnkey alterations of a single hydraulic elevator system at Citizens Square located at 200 East Berry St. Discussion by Barry Marquart. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 11. Approval of Street Dedication Deed - Right of Way easement from Fort Wayne Airport Authority to Grants, Dedicates and conveys Ardmore Ave, to the City of Fort Wayne. Discussion by Nick Jarrell. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 12. Approval of Professional Services Agreement between the City of Fort Wayne and The Worden Group for WO #0787S, Trier Rd Sidewalk. Compensation for services performed shall not exceed $8,960.00. Discussion by Connie Burnett. City of Fort Wayne Page 3 Updated 3/25/2025 2:57 PM Minutes Board of Public Works March 25, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 13. Approval of Professional Services Agreement between the City of Fort Wayne and DLZ Indiana for On-Call Services for Plan Review and Permitting. Compensation for services performed shall not exceed $90,000.00. Discussion by Lisa Ramos. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 14. Approval of Professional Services Agreement between the City of Fort Wayne and DLZ Indiana for WO #76793, Three Rivers Dewatering Pump Station Floodplain Modeling and Design. Compensation for services performed shall not exceed $43,100.00. Discussion by Anne Marie Smrchek. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 15. Approval of Professional Services Agreement between the City of Fort Wayne and Isle Inc for Artificial Intelligence Horizons Navigating the Future of AI in water utilities. Compensation for services performed shall be $5,000.00. Discussion by Michael Saadeh. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero City of Fort Wayne Page 4 Updated 3/25/2025 2:57 PM Minutes Board of Public Works March 25, 2025 16. Approval of Purchase Agreement between the City of Fort Wayne and Environmental Systems Research Institute for service credits to be used for GIS Consultation and Implementation Services. Compensation shall not exceed $215,400.00. Discussion by Uriel Castillo. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 17. Approval of Purchase Agreement between the City of Fort Wayne and Neptune Technology Group for Small Water Meters. Compensation for materials purchased shall not exceed $496,180.00. Discussion by Eric Blanton. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 18. Approval of Amendment #1 to Professional Services Agreement between the City of Fort Wayne and Make No Small Plans for Growth and Development Services. This amendment extends the agreement through December 31st, 2025. Discussion by Ashley Faurote. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 19. Approval of Change Order #1 and & Final between the City of Fort Wayne and Krafft Water Solutions and acceptance of the work performed for Contract #77157, Buchanan St Sewer Separation, upon the recommendation of City Utilities Engineering. The final change order decreases the original contract price by $10,869.38 to a final contract price of $421,207.62, and extends the completion date by 29 days. Discussion by Mike Thomas. City of Fort Wayne Page 5 Updated 3/25/2025 2:57 PM Minutes Board of Public Works March 25, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 20. Approval of Change Order #1 & Final between the City of Fort Wayne and Bercot Incorporated for Contract #77323, Cherry Hill Lift Station Improvements, upon the recommendation of City Utilities Engineering. The final change order increases the original contract price by $6,252.24 to a final contract price of $264,813.24 and extends the completion date by 139 days. Discussion by Mike Thomas. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 21. Approval of recommendation from Transportation Engineering to award Resolution #0803D, Alley East/West: Wall St, Swinney Ave, College St and Nelson St to Key Concrete in the amount of $61,480.00. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 22. Approval of recommendation from City Utilities Engineering to award Resolution #67283, Lahmeyer Rd Water Main Replacement: State to Trier to VTF Excavation in the amount of $482,878.00. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 23. Approval of recommendation from City Utilities Engineering to award Resolution #67367, St. Joe Dam Bar Rack Improvements to Woodruff Contracting and Sales in the amount of $531,089.00. City of Fort Wayne Page 6 Updated 3/25/2025 2:57 PM Minutes Board of Public Works March 25, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 24. Approval of Owner-Contractor Agreement #0758D, Alley East/West: Wilt St, Lavina St, Van Buren St and Jackson St between the City of Fort Wayne and Key Concrete in the amount of $60,126.00. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 25. Approval of Owner-Contractor Agreement #77321, 2024 CIPP Pkg 1 Small & Medium Diameter between the City of Fort Wayne and Insituform Technologies in the amount of $3,621,424.72. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 26. Approval of Encroachment License Agreement between the City of Fort Wayne and Community Development for Bike Racks located at 921 Monroe St. Right-of-Way has reviewed this agreement and requests approval. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 27. Acceptance of the work performed by Indoor Wireless for Contract #0852L, 2024 On- Call Street Lighting upon the recommendation from Street Light Engineering as an integral part of the City’s street light system. City of Fort Wayne Page 7 Updated 3/25/2025 2:57 PM Minutes Board of Public Works March 25, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 28. Acceptance of the work performed by Indoor Wireless for Contract #0879L, Maumee Ave Street Lighting Improvements upon the recommendation from Street Light Engineering as an integral part of the City’s street light system. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 29. Acceptance of the work performed by Liberty Developing for Contract #2022-S-0015, Cottages of St. Joe Center upon the recommendation from City Utilities Engineering as an integral part of the City's sanitary sewer system. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 30. Approval of City Utilities Payroll Claims in the net amount of $788,775.73 for the pay period ending March 8, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 31. Approval of Civil City Payroll Claims in the net amount of $3,682,219.74 for the pay period ending March 8, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero City of Fort Wayne Page 8 Updated 3/25/2025 2:57 PM Minutes Board of Public Works March 25, 2025 32. Approval of City Utilities Accounting Claims in the amount of $1,591,528.45 for the week of March 25, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 33. Approval of Civil City Accounting Claims in the amount of $11,154,283.81 for the week of March 18, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 34. Approval of City Utilities Accounting Claims in the amount of $3,376,030.91 for the week of March 25, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero 35. Approval of Civil City Accounting Claims in the amount of $5,682,226.25 for the week of March 25, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSENT: Guerrero City of Fort Wayne Page 9 Updated 3/25/2025 2:57 PM Minutes Board of Public Works March 25, 2025 Meeting adjourned at 12:19 PM. ____________________________ Shan Gunawardena, Chair ____________________________ Kumar Menon, Member ____________________________ Chris Guerrero, Member ATTEST:______________________________ Date:___________________ Michelle Fulk-Vondran, Clerk City of Fort Wayne Page 10 Updated 3/25/2025 2:57 PM