Board of Public Works

CITY OF FORT WAYNE BOARD OF PUBLIC WORKS ROOM 035 – COUNCIL CHAMBERS MINUTES ● APRIL 1, 2025, 12:00 P.M. SHAN GUNAWARDENA, CHAIR * KUMAR MENON, MEMBER * CHRIS GUERRERO, MEMBER MICHELLE FULK-VONDRAN, CLERK Present: Shan Gunawardena, Kumar Menon, Chris Guerrero, Michelle Fulk-Vondran, Dawn Ritchie, Pat Dooley, Anne Marie Smrchek and Zak Katter. 1. Approval of Board of Public Works Minutes for the week of March 25, 2025. RESULT: APPROVED [2 TO 0] MOVER: Kumar Menon, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Menon, Gunawardena ABSTAIN: Guerrero 2. Approval of Resolution # 0965N, Fairfield Ave Street Light Improvement - Clermont Dr to Pettit Ave. Discussion by Pat Dooley. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 3. Approval to Rescind Supplemental Agreement #4 between the City of Fort Wayne and Engineering Resources for the design of roadway improvements for WO #12275 Illinois Rd Trail and Sidewalk in the amount of $96,400.00 approved on February 18, 2025. Discussion by Dawn Ritchie. RESULT: APPROVED [2 TO 0] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSTAIN: Menon City of Fort Wayne Page 1 Updated 4/1/2025 1:00 PM Minutes Board of Public Works April 1, 2025 4. Approval of Professional Services Agreement between the City of Fort Wayne and Engineering Resources for WO #0620R, Illinois Rd Trail and Roadway Improvement. Compensation for services performed shall not exceed $96,400.00. Discussion by Dawn Ritchie. RESULT: APPROVED [2 TO 0] MOVER: Chris Guerrero, Board Member SECONDER: Shan Gunawardena, Chairman AYES: Gunawardena, Guerrero ABSTAIN: Menon 5. Approval of Professional Services Agreement between the City of Fort Wayne and DLZ Indiana for Sewer Design and Construction Management Support On-Call Services. Compensation for services performed shall not exceed $90,000.00. Discussion by Anne Marie Smrchek. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 6. Approval of Amendment #1 to Professional Services Agreement between the City of Fort Wayne and Phoenix Consulting for Programming Support Services On-Call. Compensation for services performed shall be increased by $22,000.00, bringing the total fee to $52,000.00. Discussion by Zak Katter. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 7. Approval of Water Contract #2025-W-0045, 3435 Freeman St Water Main Extension between the City of Fort Wayne and MJC Properties to construct a local water system. This project is privately funded and located inside the City. Contract value is $73,541.00. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero City of Fort Wayne Page 2 Updated 4/1/2025 1:00 PM Minutes Board of Public Works April 1, 2025 8. Approval of recommendation from Transportation Engineering to award Resolution #0799D, Alley North/South & East/West: Kinnaird Ave, West Packard Ave, Webster St and Hoagland Ave to Campos Excavating in the amount of $165,000.00. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 9. Approval of recommendation from Transportation Engineering to award Resolution #0894C, Centennial Park Concrete Street Repairs Phase II to Brooks Construction in the amount of $987,128.00. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 10. Approval of recommendation from City Utilities Engineering to award Resolution #67434, Kruse Homestead Addition Water Main Extension to Midwest Trenchless Services in the amount of $720,375.00. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 11. Approval of Owner-Contractor Agreement #0803D, Alley East/West: Wall St, Swinney Ave, College St and Nelson St between the City of Fort Wayne and Key Concrete in the amount of $61,480.00. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 12. Approval of Owner-Contractor Agreement #0865A, 2025 Resurfacing Package Northwest between the City of Fort Wayne and Wayne Asphalt in the amount of $1,639,514.75 City of Fort Wayne Page 3 Updated 4/1/2025 1:00 PM Minutes Board of Public Works April 1, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 13. Acceptance of the work performed by Bunn Excavating for Contract #2021-S-0562, The Lofts at Headwaters upon the recommendation from City Utilities Engineering as an integral part of the City's sanitary sewer system. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 14. Approval of City Utilities Payroll Claims in the net amount of $791,428.15 for the pay period ending March 22, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero 15. Approval of Civil City Payroll Claims in the net amount of $3,936,090.38 for the pay period ending March 22, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero 16. Approval of City Utilities Accounting Claims in the amount of $2,524,045.43 for the week of April 1, 2025. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Guerrero, Board Member SECONDER: Kumar Menon, Board Member AYES: Menon, Gunawardena, Guerrero City of Fort Wayne Page 4 Updated 4/1/2025 1:00 PM Minutes Board of Public Works April 1, 2025 17. Approval of Civil City Accounting Claims in the amount of $5,403,685.28 for the week of April 1, 2025 RESULT: APPROVED [UNANIMOUS] MOVER: Kumar Menon, Board Member SECONDER: Chris Guerrero, Board Member AYES: Menon, Gunawardena, Guerrero Meeting adjourned at 12:07 PM. ____________________________ Shan Gunawardena, Chair ____________________________ Kumar Menon, Member ____________________________ Chris Guerrero, Member ATTEST:______________________________ Date:___________________ Michelle Fulk-Vondran, Clerk City of Fort Wayne Page 5 Updated 4/1/2025 1:00 PM