City Council

Regular Session 11/14/17 CITY OF FREDERICKSBURG, VIRGINIA HON. MARY KATHERINE GREENLAW, MAYOR CITY COUNCIL HON. WILLIAM C. WITHERS, JR., VICE -MAYOR, WARD TWO HON. KERRY P. DEVINE, AT-LARGE HON. MATTHEW J. KELLY, AT-LARGE HON. BRADFORD C. ELLIS, WARD ONE HON. DR. TIMOTHY P. DUFFY, WARD THREE Council Chambers, 715 Princess Anne Street HON. CHARLIE L. FRYE, JR., WARD FOUR Fredericksburg, Virginia 22401 November 28, 2017 The Council of the City of Fredericksburg, Virginia, held a regular session on Tuesday, November 28, 2017, beginning at 7:30 p.m. in the Council Chambers of City Hall. City Council Present. Mayor Mary Katherine Greenlaw, Vice-Mayor William C. Withers, Jr. and Council members Kerry P. Devine, Dr. Timothy P. Duffy, Bradford C. Ellis, Charlie L. Frye, Jr. and Matthew J. Kelly. Also Present. City Manager Timothy J. Baroody, Assistant City Manager Mark Whitley, Assistant City Manager Doug Fawcett, City Attorney Kathleen Dooley, Budget Manager Deidre Jett, Transportation Administrator Erik Nelson, Human Resources Director Robert Bell and Clerk of Council Tonya B. Lacey. Opening Prayer and Pledge of Allegiance. Council was led in prayer by Councilor Matthew J. Kelly followed by the Pledge of Allegiance led by Mayor Mary Katherine Greenlaw. Officer Recognized. Mayor Greenlaw recognized the presence of Officer Scott Worley at this evening’s meeting. Citizen Comment. There were no speakers participating in the citizen comment portion of this evening’s meeting. Council Agenda Presented. The following item were presented to Council for discussion. 19835 Regular Session 11/14/17 7A. 4th Annual Gun Giveback Reminder – Councilor Frye 4th Annual Gun Giveback Reminder – Councilor Frye reminded everyone of the Annual Gun Giveback, Saturday December 9, 10:00 a.m. to 2:00 p.m. He thanked all of the press that has covered the event. City Manager’s Consent Agenda Accepted for Transmittal as Recommended (D17-466 thru D17-474). Councilor Kelly moved approval of the City Manager’s consent agenda items; motion was seconded by Councilor Devine and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). • Transmittal of FRED Transit Third Quarter 2017 Progress Report (D17-466). • Resolution 17-95, First Read, Fiscal Year 2018 Budget Amendment Authorizing an Increase in the Appropriation for the Rappahannock Youth Services and Group Home Commission Fund 738 by $183,027 (D17-467). • Resolution 17-96, Amending the Fiscal Year 2018 Budget by Appropriating $53,000 in the City Grants Fund Related to Fiscal Year 2017 Homeland Security Grants for the Fire Department (D17-468). • Transmittal of Board and Commission Minutes o Architectural Review Board – October 16, 2017 (D17-469). o Economic Development Authority – October 16, 2017 (D17-470). o Green Committee – August 8, 2017 (D17-471). o Planning Commission –September 13, 2017 (D17-472). o Planning Commission Work Session – September 27, 2017 (D17-473). o Planning Commission – October 11, 2017 (D17-474). 19836 Regular Session 11/14/17 Adoption of Minutes. Councilor Devine moved approval of the October 10, 2017 Public Hearing and Regular Session and the November 14, 2017 Regular Session minutes; motion was seconded by Councilor Kelly and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). Resolution 17-97, Supporting Full Closure of Chatham Bridge During its Rehabilitation (D17-475). After a brief staff overview Councilor Kelly made a motion to approve Resolution 17-97, supporting full closure of Chatham Bridge during its rehabilitation; motion was seconded by Councilor Devine and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). Transmittal of Human Resource Policy Changes – Administrative Schedule & Related Changes (D17-476). Human Resources Director Bell detailed the proposed changes to the administrative schedule which was currently a thirty-seven and one-half hour work week with a forty-five minute lunch break to a forty hour work week with a thirty minute lunch break. Mr. Bell explained that this would be an administrative change made by the City Manager but the other proposed changes would have to be made/approved by the Council those changes are with the holiday schedule, the annual leave schedule and the sick leave carryover upon separation. The holiday schedule would enhance the City’s holiday schedule and allow employees to plan for their holiday time. Staff recommended the addition of the half day the Wednesday before Thanksgiving and all day Christmas Eve to the City’s permanent holiday schedule. Staff also recommended changing Columbus Day to a floating holiday, similar to 19837 Regular Session 11/14/17 Lee-Jackson Day. City offices would be open for Columbus Day, but employees would be given equivalent holiday time during that pay period to use later. The Committee reviewed surrounding Counties leave policies and they proposed changes to the annul leave schedule. The changes would: • Increase the annual leave accrual for employees with less than 4 years of employment from 80 hours (10 days) per year to 96 hours (12 days) per year. The amount allowed to be carried over would increase from 160 hours to 192 hours. • Increase the annual leave accrual for employees with 4 years but less than 11 years of employment from 120 hours (15 days) per year to 128 hours (16 days) per year. The amount of leave allowed to be carried over would increase from 240 hours to 256 hours. • Increase the annual leave accrual for employees with 11 years but less than 20 years of employment from 160 hours (20 days) per year to 168 hours (21 days) per year. The amount of leave allowed to be carried over would increase from 320 hours to 336 hours. The Committee reviewed the sick leave payout policy and recommended raising the payout limit from $3,000 to $4,000. After lengthy discussion on the additional time off, staff informed the Council that the proposed changes would on the December 12 agenda for consideration. Resolution 17-98, Authorizing the City Manager to Accept the Donation of Approximately 5 Acres of Undeveloped and Wooded Land on Fall Hill Avenue from Cullen Land Corporation (D17-477). After a brief summary by staff Councilor Duffy made a motion to approve Resolution 17-98, authorizing 19838 Regular Session 11/14/17 the City Manager to accept the donation of approximately 5 acres of undeveloped and wooded land on Fall Hill Avenue from Cullen Land Corporation; motion was seconded by Councilor Ellis and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). City Manager’s Report and Council Calendar (D17-478 thru D16- 479). City Manager Baroody reviewed the Manager’s report and Council Calendar. Activities highlighted on the report were as follows: Hurkamp Park Holiday Decorations, Annual Urban Trail Ride, Annual Volunteer Banquet, Officers Assist with 2017 Toys for Tots Program, Fredericksburg Police Department Welcomes New Officers, Fall Leaf Collection Program and Building Statistics Reports. Closed Meeting Approved (D17-480). Upon the motion of Councilor Devine, seconded by Vice-Mayor Withers and passed by the following recorded votes, Council approved a closed session under Virginia Freedom of Information Act section 2.2- 3711(A)(29) to discuss the award of a public contract for the Enterprise Resource Planning to include the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussions in an open session would adversely affect the bargaining position or negotiating strategy of the public body; motion was seconded by Vice-Mayor Withers and passed by the following recorded votes. Ayes (7) Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye, and Kelly. Nays (0). Return to Open Meeting Approved. Upon the motion of Councilor Devine seconded by Vice-Mayor Withers and passed by the following recorded votes, Council approved a return to an open meeting. Ayes (7) Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye, and Kelly. Nays (0). 19839 Regular Session 11/14/17 Resolution 17-99, Approved, Certifying Closed Meeting. Upon the motion Councilor Devine approved Resolution 17-99 certifying the closed meeting; seconded by Vice-Mayor Withers and passed by the following recorded votes. Ayes (7) Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye, and Kelly. Nays (0). Adjournment. There being no further business to come before the Council at this time, Mayor Greenlaw declared the meeting officially adjourned at 8:47 p.m. Mary Katherine Greenlaw Mary Katherine Greenlaw, Mayor Tonya B. Lacey Tonya B. Lacey, Clerk of Council, CMC 19840