Electoral Board
Regular MeetingFredericksburg, VA · September 11, 2018
Minutes
COMMONWEALTH OF VIRGINIA
City of Fredericksburg
OFFICE OF VOTER REGISTRATION AND ELECTIONS
Executive Plaza, 601 Caroline Street, Suite 500-A, Fredericksburg, Virginia 22401
TELEPHONE: (540) 372-1030 DIRECTOR OF ELECTIONS &
(540) 372-1031 GENERAL REGISTRAR
FAX: (540) 373-8381 Marc C. Hoffman
ELECTORAL BOARD
E-MAIL: mhoffman@fredericksburgva.gov Rene Rodriguez,Chairperson
WEB: www.fredericksburgva.gov Floyd I. Roberson,Vice Chairperson
Cathie Fisher Braman, Secretary
FINAL MINUTES FROM SEPTEMBER 11, 2018 BOARD MEETING
1. Meeting called to order at 5:30 p.m.
In attendance: Chair Rodriguez, Vice Chair Roberson, Director Hoffman,
and Secretary Braman.
2. Approval of Agenda:
Vice Chair Roberson motioned to approve the Agenda. Seconded by Chair
Rodriguez. Passed unanimously.
3. OLD BUSINESS
A. Acceptance of the Minutes
Chair Rodriguez motioned to accept the minutes from the August 21, 2018
meeting with changes. Vice Chair Roberson seconded. Passed unanimously.
4. Public Session
No public comment. Closed at 5:55 p.m.
5. New Business
A. Director’s Report - attached
Chair Rodriguez motioned to accept the Director’s Report, Vice Chair Roberson
seconded. Passed unanimously.
B. Elections:
i. Request for change at Precinct 301 is on schedule per the City Attorney.
ii. Officers of Election:
1. Applications from Kimberly Pennick, Stacey Horne
and Dennis Lister were accepted and assigned to Precincts.
Page 2.
2 Officer of Election Placements:
Precinct 101:
Scott Vezina, Chief (R)
Libby Wasem, Assistant Chief (D)
Maureen Nolet (NP)
Della Jo Piarulli (R)
Micheal Kasey (I)
Jack Cianciotto (R)
Donovan Garcia (D)
Ethel Hellman (D)
Precinct 201:
Susan Tyler, Chief (R)
Jeanette Cadwallender, Assistant Chief (D)
Gail Braxton (R)
Carolyn Helfrich (I)
Rosemarie McKeown (R)
Sharon Null (D)
Amanda Stebbins (D)
Ann Reamy (E)
Precinct 301:
Barbara Benton, Chief (R)
Yvonne Parker, Assistant Chief (E)
Ann Monroe Jacobs (E)
Heather Crampton (D)
Jon Beckett (R)
Meredith Beckett (R)
Sally Frankenberger (R)
Mandy Carr (D)
Dion Herbert (R)
Stacy Horne (R)
Precinct 401:
Richard Davis, Chief (D)
Jackie Maglin, Assistant Chief (R)
Jackie Reader (D)
Mary Lou Wilcox (D)
Cathy Herndon (D)
Jeffrey Modliszewski
Page 3.
Deborah Pierce (D)
Diane Blesi(E)
Ed Blesi (E)
Dennis Lister (R)
Antonia Rogers (D)
Precinct 402:
Evan Lawson, Chief (E)
Barry Prokop, Assistant Chief (R)
Catherine Samuel (D)
Roberta Sullivan (R)
Kimberly Penick (D)
Karen Clemons (D)
Jessica Atkinson
Stephanie Hein (D)
CAP:
Jarrett Rodriguez, Chief (E)
Patty Wallace, Assistant Chief (R)
Dana Herlong (I)
Diane Charles (D)
3. October Training
a. Will be held on Saturday, October 27, 2018 from 10a.m. to 12 noon on
the 3rd floor of the Executive Building.
b. Make-up training will be on Tuesday, October 30th from 5:30 to 7:30 pm
c. Chiefs and Assistant Chiefs will be asked to come on the 27th an
hour early ( 9 am, 5th floor - for special training on Provisionals
and Security Plan.)
d. Binders will contain:
1. What If’s.
2. Contact information for their Precinct group, Election Officials,
and Emergency numbers.
3. Voter ID – Acceptable ID’s.
4. Power Point presentation. – Chair Rodriguez will forward this
Power Point file to Vice Chair Roberson and Secretary Braman
by September 12, 2018.
Page 4.
e. CAP training: 11 a.m. – November 6; giving them set up time at
12 noon and open at 1 p.m.
f. A list of names and phone numbers will be given to each Officer at
training.
iii. Voting Equipment:
1. PrintElect Training:
Assistant Chair Roberson motioned that the training on September 11, 2018
by Tyler Lincks from PrintElect was well done. Chair Rodriguez
seconded and this passed unanimously.
2. Equipment Status:
Chair Rodriguez motioned to table this discussion until the October
meeting. Seconded by Vice Chair Roberson. Passed unanimously.
3. New Forms Status:
New forms are not in yet. Provisional ID and envelopes, etc. come
from the state.
iv. Equipment Custodian Expectations:
Equipment Custodian should be at both trainings and prepare to
train the new Officers separately on the EPB’s.
C. University Visit by EB:
Vice Chair Roberson made a motion that he represent the Electoral Board
on September 13, 2018 at the panel discussion put on by the MultiCultural
Center. Seconded by Secretary Braman. Passed unanimously.
D. 2018 Preliminary Budget Discussion:
Registrar Hoffman has not received any information from the City as of
today. Discussion tabled.
E. Security Plan:
Secretary Braman motioned to table this discussion until the October
meeting. Seconded by Vice Chair Roberson. Passed unanimously.
F. Upcoming Calendar Dates Review:
Tabled.
G. No Closed Session.
Page 5.
6. Next meeting will be held on October 9 at 4:30 p.m.
7. Meeting adjourned at 7:40 p.m.
Respectfully submitted,
Cathie Fisher Braman
Secretary
_______________________
Chair Rodriguez
__________________________
Vice Chair Roberson
__________________________
Secretary Braman
Agenda
UNCLASSIFIED
COMMONWEALTH OF VIRGINIA
City of Fredericksburg
OFFICE OF VOTER REGISTRATION AND ELECTIONS
Executive Plaza, 601 Caroline Street, Suite 500-A, Fredericksburg, Virginia 22401
TELEPHONE: (540) 372-1030 DIRECTOR OF ELECTIONS &
(540) 372-1031 GENERAL REGISTRAR
FAX: (540) 373-8381 Marc C. Hoffman
ELECTORAL BOARD
E-MAIL: mhoffman@fredericksburgva.gov Rene Rodriguez, Chairperson
WEB: www.fredericksburgva.gov Floyd I Roberson, Vice Chairperson
Cathie Fisher Braman, Secretary
ELECTORAL BOARD AGENDA
Tuesday, September 11, 2018
4:30 P.M.
Office of Voter Registration, 5th Floor Conference Room
1. Call to Order
2. Approval of Agenda
3. Old Business
A. Approval of August 21, 2018 Minutes
4. Public Comments
A. Electoral Board provides this opportunity each regular meeting for
comments from citizens who have signed up to speak before the start of
the meeting. To be fair to everyone, please observe the three-minute time
limit and yield the floor when the Chairman indicates that your time has
expired. Decorum in the Electoral Board meeting will be maintained.
Comments that are not relevant to agenda and behavior that is disruptive,
such as applause, are inappropriate and out of order.
5. New Business
A. Director’s Report
B. Elections
i. Status of Polling location request for Precinct 301
ii. Officers of Election-
UNCLASSIFIED
UNCLASSIFIED
1. Applications
2. November 6th 2018 Officers of Election Selection Status &
Movements if necessary
3. October Training -Chiefs and Officers of Election and
Equipment Training
iii. Voting Equipment –
1. September 11th Print Elect Training Review
2. Status of Voting Equipment & Supplies Acquisition (EPB, Stickers,
etc.)
3. New Forms Status
iv. Equipment Custodians Expectations for November Election
C. University Visit by EB
D. 2018 Preliminary Budget Discussion (Delivery due in December)
E. Security Plan discussion
F. Upcoming Calendar Dates Review
G. Move to convene in closed session for the purpose of Discussion,
consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries,
disciplining, or resignation of specific public officers, appointees, or
employees of any public body under Code of Virginia 2.2-3711(A)(1)
H. Certification of Closed Session
6. Calendar
7. Adjournment – Next Meeting TBD
UNCLASSIFIED
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