Planning Commission

PLANNING COMMISSION MINUTES May 8, 2024 6:30 PM Regular Meeting You may view and listen to the meeting in its entirety by going to the Planning Commission page on the City’s website: https://www.regionalwebtv.com/fredpc The agenda, staff report and associated documents are also available on the Planning Commission page: https://www.fredericksburgva.gov/241/Planning-Commission MEMBERS CITY STAFF David Durham, Chairman Chuck Johnston, Director Susanna Finn, Vice-Chairman Mike Craig, Principal Planner Mary-Margaret Marshall, Secretary Tanagra Cafferky, Administrative Assistant Dugan Caswell Brian Cooke, Stormwater Manager Kenneth Gantt Marne Sherman, Senior Development Adam Lynch Administrator Carey Whitehead 1. CALL TO ORDER [00:00:42] (no audio) Chairman Durham called the meeting to order at 6:30 p.m. in Council Chambers and explained meeting procedures for the public. Members of the public were invited to attend or access this meeting by public access television Cox Channel 84, Verizon Channel 42, or online at https://www.regionalwebtv.com/fredpc. 2. PLEDGE OF ALLEGIANCE 3. DETERMINATION OF A QUORUM [00:03:14] (no audio) There were seven members in attendance at the meeting at the call to order. 4. APPROVAL OF AGENDA [00:03:48] (no audio) There were no changes to the agenda. Mr. Gantt moved to approve the agenda, Ms. Whitehead seconded. Motion passed 7-0. 5. DISCUSSION OF POTENTIAL POLICIES, ORDINANCES, OR APPLICATIONS [00:04:00] (audio begins at 6:41) A. Comprehensive Plan – Update and Schedule (Attachment) John Bachman of Stantec and Anne Darby of Summit presented an update on the work on the Comprehensive Plan. The presentation included demographics, housing, mobility, open spaces, market conditions, and the recent history of planning efforts in the City. Mr. Bachman reviewed the work schedule for the Plan update including public outreach efforts. The Chair opened the floor to questions or comments. Mr. Lynch discussed the scope of the plan update and its proposed level of focus. Ms. Whitehead discussed using plain language in the plan and identifying cross-cutting themes like health and economics as a core part of resilience. B. Consolidation of Erosion & Sediment Control and Stormwater Ordinances [00:27:02] (Attachment) Mr. Cooke Stormwater Manager presented proposed updates to the erosion and sediment control and stormwater ordinances. The origin of the update is the model ordinance released by the Virginia Department of Environmental Quality released in 2023 / 2024. The presentation included the purpose of the updates, which are mainly to align the City’s local zoning ordinance with the updates to the State Code. The presentation included an anticipated schedule for review of the proposed amendments. The Chair opened the floor to questions or comments. Mr. Lynch discussed erosion and sediment control and stormwater regulations. Mr. Gantt asked about compliance with the state and the purpose of the amendments. 6. DECLARATION OF CONFLICTS OF INTEREST OR DISCLOSURES OF CONTACT [00:37:52] Mr. Lynch and Mr. Durham made disclosures regarding their relatives’ employment with Mary Washington Healthcare. They both stated that they could participate in the review of the proposed rezoning fairly, objectively, and in the public interest. 7. OLD BUSINESS [00:39:16] A. RZ FY24-0005 - Zoning Map Amendment (Rezoning) - (Attachments) Mary Washington Hospital proposes a rezoning to build a 6,000 square foot addition to the “Snowden House” (2600 Mary Washington Boulevard), convert it into a residence and meeting / events center, demolish the day-care center building at 1100 Sam Perry Blvd and construct in its place a 2 story medical clinic, and build a new 3 story office / training / conference center between the day-care center site and Snowden House. Mr. Craig presented the rezoning case, which was continued from the April meeting. The presentation included updates to the phasing plan for the construction of the project, a history of the zoning on the property, and the proposed use of the Snowden House. The Chair opened the floor to questions or comments. Ms. Finn discussed the types of educational or vocational use permitted on the site. Mr. Lynch discussed the different zoning on the Mary Washington Healthcare campus and potential locations for day care uses. Mr. Durham discussed landscaping requirements, parking requirements, and parking demand. Bruce Davis, Chairman of the Board of Trustees for Mary Washington Healthcare and Eric Fletcher, Senior Vice President for Mary Washington Healthcare, and Dr. Anne Baduan presented the applicant’s proposal. The presentation included a discussion of day care uses, the community’s health care needs, Mary Washington Healthcare’s future staffing needs, community partnerships, the economic impact of the health care jobs provided at the hospital, and the planned expansion under review. The Chair opened the public hearing. Kathy Wack, 1203 Sophia Street, Fredericksburg, VA 22401 spoke about the hospital’s growth and day care uses. Richmond McDaniel, 99 Caroline Street, Fredericksburg, VA 22401 spoke about the area’s growth, the need for health care uses, and the need for additional health care providers. Patrick Neustadter, Caroline County, VA 22580 spoke about the need for day care, the Moss Free Clinic, and Mary Washington Healthcare operations. Steven Watkins, 1206 Walker Drive, Fredericksburg, VA 22401 spoke about the least served in the community and their health care needs. Robert Thomas, 809 Brompton Street, Fredericksburg, VA 22401 spoke about Mary Wsahington’s tax status and the Moss Free Clinic. Desmond Villalba, 2008 Track Circle, Fredericksburg, VA 22401 spoke about Kids Station and the need for day care. Joey Wilson 1003 Black Oak Court, Fredericksburg, VA 22401 spoke about Kids Station, the relocation of the day care use, and the need for day care. Joe Wilson, 913 Caroline Street, Fredericksburg, VA 22401 wrote about the construction of the hospital campus, the growth in the community, and the need for additional clinical space. Edward Minniear, Jr, representative of the Silver Companies, 1201 Central Park Boulevard, Fredericksburg, VA 22401, wrote about the proposed graduate medical education program and the need for clinical and training space to support it. Andrew Mangano, program director for Mary Washington Healthcare Internal Medicine Residency Program, Spotsylvania Va, 22551 wrote about the internal medicine program and the five year plan the hospital has for growth. Bhavin Suthar, 4710 Spotsylvania County Parkway, Spotsylvania, VA 22407 wrote about the need for additional facilities to support growth in clinical and teaching space at the hospital. Costas Constantine, 3310 Fall Hill Avenue, Fredericksburg, VA 22401 wrote about enhancing health care services and overall quality of life for the community and the need for more modern educational spaces for nursing, clinical, and graduate medical providers. Stephanie Goldberg, 4548 Empire Court, Stafford, VA 22408 wrote about the graduate medical education program, the need for regional medical education opportunities, and the role the conference and medical center will play in providing those opportunities. Nathan and Meredith Veldhuis, 910 Littlepage Street, Fredericksburg, VA 22401 wrote about safety at Kids Station if construction coincided with its operation, communication with parents about the day care use, and the timing and impact of construction activity in proximity to the operating day care. Tegan Snigier, 902 Marye Street, Fredericksburg, VA 22401 wrote about the impacts of construction on existing day care operations, its outdoor spaces, and childhood development. Paul Fallon, 1813 Ginther Lane, Fredericksburg, VA 22401 wrote about the need for day care uses, communication about changes to the operations of the Kids Station facility, and how to approach a historic smokehouse on the site. The Chair opened the floor for questions or comments. Ms. Finn discussed the relationship between the main campus and the new proposed buildings. Discussion included pedestrian access, grading, and preserving existing landscaping. Ms. Whitehead discussed day care uses and the General Development Plan. Mr. Lynch discussed the construction phasing plan. Ms. Marshall discussed Moss Free Clinic, Mary Washington’s tax status, and community health care needs. Mr. Fletcher responded to some of the comments and questions. Discussion included retention of day care uses and access to the new proposed facilities. Mr. Durham discussed permitted uses under the General Development Plan and the zoning districts. Discussion included the arrangement of uses on the site, building heights, and day care needs. The Chair closed the public hearing. Mr. Gantt made a motion to recommend approval of the rezoning to the City Council. Ms. Marshall seconded the motion. Mr. Lynch discussed the hospital’s future planning, communication, and public participation in the rezoning process. Mr. Gantt discussed the appropriateness of the land use and public comment. The Planning Commission voted 6 – 1 to recommend approval of the rezoning with Mr. Caswell dissenting. 8. PUBLIC HEARING – New [02:36:53] A. UDOTA FY24-04 Unified Development Ordinance Text Amendment – (Attachment) Updating Landscaping and Performance Guarantee Requirements Associated with New Development including Chapter 72, Sections 72-55, “Landscaping,” 72-84, “Definitions,” and 72-27, “Performance Guarantees,” to clarify terms and processes, revise tree planting standards, require the screening of rooftop equipment from public streets, update specimen tree mitigation options, and enhance developers’ maintenance responsibilities for landscaping during the initial period of establishment for new trees. Ms. Sherman presented the Text Amendment. The presentation included a summary of the amendment topics including modifying tree caliper standards, how to quantify parking lot landscaping, zoning district buffers, screening, tree protection standards, specimen trees, better codification of the rules, and performance guarantees. Ms. Sherman discussed the coordination with the City’s Clean and Green commission on the proposed ordinance updates. The Chair opened the floor for questions or comments. Ms. Whitehead discussed focusing on areas that don’t have trees and how to take advantage of this opportunity to reduce the heat island effect. Mr. Lynch discussed zoning district buffers and planting standards. Ms. Finn discussed the specimen tree program. Discussion included timing, funding, and program operation. May 6, 2024 Dear Planning Commissioners, I am writing to provide you with information on an exciting new Behavioral Health Technician program that is being offered at Germanna Community College. As a result of our continued collaboration with Rappahannock Area Community Services Board (RACSB), Mary Washington Healthcare, and the Rappahannock Area Health District, Germanna launched this new program inthe fall of 2023 to prepare more students for roles as behavioral health technicians in our region. The program is currently running with our second cohort. We had 6 students in the first cohort and have 12 students in the current group. The class lasts 15 weeks. Students meet one evening every other week for the class and work 15-29 hours per week with the RACSB. The integration of work and classroom experiences leads itself well to application and reflection of concepts and skills. Students are being prepared to take the Level 1 certification offered through the American Association of Psychiatric Technicians. As always, Germanna is proud to work with our community partners to help address the health of those with behavioral needs, and hope to fill the healthcare system and community services boards needs with this innovative partnership. John E. Stroffolino, Ed.D. Interim Associate Dean of Health Technologies Professor of Health and Physical Education Germanna Community College 540-423-9853 jstroffolino@germanna.edu CAROLINE + CULPEPER + FREDERICKSBURG + KING GEORGE + MADISON + ORANGE + SPOTSYLVANIA + STAFFORD + ONLINE EVERYWHERE P.O. BOX 1430, LOCUST GROVE, VA 22508 • GERMANNA.EDU • (540) 891-3000 May 3, 2024 City of Fredericksburg Planning Commission 601 Caroline Street, Suite 400 Fredericksburg, VA 22401 RE: Mary Washington Hospital Campus Plans Dear City of Fredericksburg Planning Commissioners, As the Program Director for the Mary Washington Healthcare Internal Medicine Residency Program, I am in strong support of the proposed expansion project on the Mary Washington Hospital campus. I was drawn to Mary Washington Healthcare in August of 2022 for the opportunity to build my own program from the ground up and help shape the future of medicine within the healthcare system. After meeting with the hospital leadership, I was impressed with their five-year vision of the hospital and their sincere commitment to develop a world class program. The proposed expansion project includes space for simulated labs associated with the GME (Graduate Medical Education) programs. GME participants as well as nurses in training would be able to use the equipment in these labs as part of extensive hands-on experience. I believe this expansion will ultimately improve the health outcomes and well-being of our community members. Access to comprehensive healthcare services is essential for promoting and maintaining a healthy population. By expanding its capacity and capabilities, Mary Washington Healthcare will be able to address a wider range of medical needs, offer more preventive care services, and support ongoing health education initiatives, ultimately leading to healthier and happier lives for individuals and families throughout our community, and therefore, I strongly encourage you to approve these plans. Thank you, Andrew Mangano, DO, MBA, FHM, FACP 11700 General Wadsworth Drive Spotsylvania VA, 22551 From: Bhavin Suthar, MD To: Planning Subject: [EXTERNAL] Mary Washington Hospital Campus Planning/Zoning Date: Tuesday, May 7, 2024 9:01:39 PM CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. May 7, 2024 City of Fredericksburg Planning Commission 601 Caroline Street, Suite 400 Fredericksburg, VA 22401 RE: Mary Washington Hospital Campus Planning/Zoning Dear City of Fredericksburg Planning Commissioners, As a physician in Fredericksburg since 2006, I have witnessed and been a part of the growth of MWHC and Fredericksburg firsthand. We are not done. There is still room to grow. But I need your help. I strongly support Mary Washington Hospital’s proposal of the addition of a medical office building for expansion of clinical space. The importance cannot be understated. I have personally seen many of our citizens and patients leave this area for their much needed care as there are simply not enough facilities to meet the growing medical needs of our community. Today’s modern clinical space for treatment and teaching necessitates locating these as close to MWH as possible to greatly improve the efficiency of the physician and convenience for the patient. The goal of expanding Mary Washington Hospital's facilities is not only to increase its capacity but, more importantly, to provide greater medical capabilities for our patients by offering a broader array of quality services. This expansion is crucial for ensuring timely access to care and improving health outcomes for individuals and families throughout our community. When you consider this proposal, please remember that it is not a simple planning/zoning decision. You are making a decision as to where our families get the best care that we deserve. Thank you for your time. I am willing to personally speak with anyone on the committee if requested. Bhavin Suthar, MD 4710 Spotsylvania County Pkwy, #201 Fredericksburg, VA 22407 Sent from my iPad This electronic message transmission, including any attachments, contains information from Mary Washington Healthcare which may be confidential or privileged. The information is intended to be for the use of the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this information is prohibited. If you have received this electronic transmission in error, please notify the sender immediately by a "reply to sender only" message and destroy all electronic and hard copies of the communication, including attachments. From: joerwilson@verizon.net To: Planning Commission Members Cc: joerwilson Subject: [EXTERNAL] Fw: Planning Commission letters of support Date: Tuesday, May 7, 2024 10:43:34 AM CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear City Planning Commissioners, I am writing to express support for Mary Washington Hospital’s rezoning application. As a Fredericksburg resident for ___ years, I’ve been here to watch our community grow dramatically, and I’ve been honored to work as a Trustee with Mary Washington Healthcare. In fact, I was on the Board at Mary Washington when we built the “new” Mary Washington Hospital in the mid-90s. When we built the hospital, we did so with an eye toward the future growth of the region, buying the Snowden Farm and working through the process of planning the campus. Over the years, the hospital has expanded to use much of the property, and now, thirty years after its opening, it’s time for Mary Washington Hospital to expand further to provide for our region’s growing healthcare needs. I have seen first-hand the hard work that the health system’s leadership puts into listening to our community to understand the healthcare needs and the planning that goes into meeting those needs. The campus at Mary Washington Hospital is the center of the effort to try to bring more access to healthcare services to our entire region. Mary Washington’s efforts to launch graduate medical education are essential to providing for the healthcare access needs of our community. This rezoning will allow Mary Washington to build additional clinical space that all of our residents will benefit from. I encourage you to approve the rezoning request. Thank you for your time and energy as planning commissioners in our city. Sincerely, Joe Wilson 913 Carlone Street Fredericksburg, Va. 22401 Eric Fletcher, MBA, FACHE Senior Vice President, Chief Strategy Officer Mary Washington Healthcare (540) 741-0660 This electronic message transmission, including any attachments, contains information from Mary Washington Healthcare which may be confidential or privileged. The information is intended to be for the use of the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this information is prohibited. If you have received this electronic transmission in error, please notify the sender immediately by a "reply to sender only" message and destroy all electronic and hard copies of the communication, including attachments. May 7, 2024 City of Fredericksburg Planning Commission 601 Caroline Street, Suite 400 Fredericksburg, VA 22401 RE: Mary Washington Hospital Campus Plans Dear City of Fredericksburg Planning Commissioners, As a physician who has practiced in Fredericksburg for 24 years, I am writing to express my strong support for Mary Washington Hospital’s proposal to construct new training and education facilities and clinical space on the MWH campus. I believe that the expansion project holds significant promise for enhancing healthcare services and improving the overall quality of life for our community members. We need more modern educational space for our nursing staff, clinical team members and graduate medical education providers. The constantly changing science of medicine demands that we keep our clinical teams up to date on the latest technologies, procedures, and techniques to provide the best care possible to the people of the Fredericksburg region. I believe that this new education center will represent a significant opportunity to not only enhance healthcare services but also to enrich our community in many ways, and I urge you to move forward with approving these plans. Sincerely, Kostas Constantine, MD 3310 Fall Hill Avenue Fredericksburg, VA 22401 May 2, 2024 Dear City Officials: It is my pleasure to take a few moments to share with you the crucial role that Mary Washington Hospital has played in efforts to care for unhoused neighbors for the last twenty years. When the general perspective of the Fredericksburg region was that people living chronically on our streets, cycling through jails and hospitals, could not be helped, Mary Washington was willing to ask the bigger question, “Why?” In partnership with the downtown churches that eventually formed Micah Ministries they not only discerned the problem but also the solution. Our unhoused neighbors were returning to the street after receiving treatment for sometimes very serious medical conditions or dying with no family to care for them. They would end up cycling needlessly through the hospital without resolution or dying pre-maturely. This was not only a very expensive challenge for the local healthcare system, it was unacceptable patient care. In partnership with Micah, the hospital has invested more than $2 million in the healthcare and housing stabilization needs of chronically homeless individuals in the community. Their support has helped us build Micah’s Residential Recovery program, an 8-bed grop home where people experiencing homelessness can stay while recovering from illness or receiving hospice care. The program has not only been a game changer for the Fredericksburg region, it is recognized as a landmark program across the country, even before respite care was a common intervention for addressing housing and health needs. To that end, Micah has experienced Mary Washington’s partnership with the community as innovative and transformative; and we are currently working together on another project that will push the needs on community care that much farther. After the recent health needs assessment identified affordable housing as a top community issue, Mary Washington again asked, “Why?” Alongside other key players in the local housing conversation, they engaged Micah in conversation about working together on our planned supportive neighborhood--called Jeremiah Community.  Christ Evangelical Lutheran Fredericksburg Baptist Fredericksburg United Methodist The Presbyterian Church of Fredericksburg Trinity Episcopal Shiloh Baptist (New Site) Shiloh Baptist (Old Site) St. George's Episcopal St. Mary's of the Immaculate Conception Roman Catholic Micah Street Church Jeremiah Community is proposed as 189 single-family, duplex and apartment buildings, alongside a variety of amenities aimed at supporting the needs of people overcoming homelessness, who will live there. Among the onsite support services will be a health center. Through its partnership with Micah respite, Mary Washington has learned the added benefit of permanant housing on quality health outcomes. They are now a co-applicant with us in the process of our active application for re-zoning of a 31 parcel, where Jeremiah is proposed to be built. Micah Ministries is incredibly grateful that the Fredericksburg region has a hospital system that dares to ask the hard questions about critical community issues that effect the healthcare of ALL neighbors. The ways the hospital has partnered with Micah are just a few examples of how they are making a difference. Beyond the day to day business of being a hospital, they are an investor in people, an incubator of innovation and a partner in creating a healthy community. Yours for a better world through Christ, Meghann Cotter Executive Servant-Leader Micah Ecumenical Ministries www.micahfredericksburg.org May 7, 2024 Dear Planning Commissioners, I am writing in my capacity as the Health Director of the Rappahannock Area Health District to share how inclusive and collaborative the community health assessment is. In the Rappahannock Region, our health assessment and improvement planning process is second to none. We engaged with over 70 organizations and surveyed nearly 2000 individuals to understand all perspectives on the greatest health related needs in the region. Using this community input and data, we identified the three most significant health related needs here to be mental health, affordable housing, and access to care. Mary Washington Healthcare has been a great partner in not only co-leading these efforts to gather community input, but in stepping up to fund large portions of efforts to improve relative to these identified issues. Related to mental health, Mary Washington Healthcare partnered with Germanna Community College to start a new behavioral health technician training program so that we may train enough behavioral health workers to meet the growing regional need. Next, Mary Washington Healthcare has agreed to be a primary funding sponsor of the new Jeremiah Project, that will provide housing for many of the homeless in Fredericksburg. Providing homeless people a place to live can have a tremendous impact on their overall health. Finally, Mary Washington Healthcare has been taking a lead on the priority area of improving access to healthcare in our area in the community health improvement plan. They have been a driving force behind community use of the Unite Us, a referral platform to allow local organizations to better connect community members with resources like food, utility, and housing assistance. Alongside other organizations, they have worked to expand community- based diabetes prevention and blood pressure self-monitoring programs, and they have supported a new initiative to expand doula services in our area to help improve maternal and infant health disparities. In short, the community health assessment and improvement plan was a community-based effort which would not have been nearly as successful without the help of Mary Washington Healthcare. I am incredibly grateful for their partnership. Our region is growing strong because of it. Thank you, Dr. Olugbenga O. Obasanjo May 3, 2024 City of Fredericksburg Planning Commission 601 Caroline Street, Suite 400 Fredericksburg, VA 22401 RE: Mary Washington Hospital Campus Plans Dear City of Fredericksburg Planning Commissioners, I am writing to express my enthusiastic support for the proposed Conference and Education Center on the Mary Washington Hospital campus in Fredericksburg, Virginia. This initiative holds immense promise for our city’s healthcare landscape. I am the Vice President for Graduate Medical Education (GME) at Mary Washington Healthcare and have overseen the integration of Graduate Medical Education into MWHC. Medical education is vital to the region’s ability to continue to deliver quality healthcare. The educational work in this new center will extend beyond physician growth and development and include all healthcare providers- nurses, technologists, and other healthcare professionals. These credentialed medical providers require ongoing education for the good of our patients and for their own personal knowledge and career growth. By focusing on this set of medical professionals this center will be unique in our region. It will be an incredibly high-quality space for multidisciplinary simulation and education to better meet the complex medical needs of our community. And we will be able to use the center for community education as well, for classes in basic live support, CPR training, stroke awareness, and much more. All members of our community will benefit from the education and training conducted in this new center. This initiative, combined with expansion of additional medical education programs at MWHC, will provide pipelines for physicians in our city, enhance economic growth and development, and expand access to healthcare. Graduate Medical Education (GME) plays a pivotal role in ensuring access to high-quality healthcare services for all members of our community. By providing ongoing training and professional development opportunities for medical residents and fellows, GME programs contribute to the recruitment and retention of top-tier medical talent in our region. In fact, more than 50% of residents end up staying in the community in which they complete their residency. With plans for nearly 200 residents in our program, we anticipate being able to greatly reduce, if not eliminate, the issues with access to care in Fredericksburg and the entire region. Moreover, the Conference and Education Center will serve as a focal point for knowledge exchange and collaboration among healthcare practitioners, researchers, and educators. It will provide a dynamic platform for interdisciplinary learning, innovation, and the dissemination of best practices in healthcare delivery. With the ongoing advancements in healthcare, we will be able to provide educational opportunities for all healthcare providers in the surrounding region to safely attain new skills and provide quality care. The establishment of this conference and education center will undoubtedly bolster the capabilities of our healthcare professionals and elevate the standard of care available to our community by providing didactic and state of the art simulation space. In conclusion, I urge the Planning Commission to wholeheartedly support the development of the Conference and Education Center on the Mary Washington Hospital campus. This project represents a significant investment in the future of healthcare in our community. By endorsing this initiative, the City of Fredericksburg will affirm our commitment to excellence in medical education and the well-being of those we serve. Sincerely, Stephanie Goldberg, MD 4548 Empire Court Fredericksburg, VA 22408 From: Debby Girvan To: Planning Commission Members Subject: [EXTERNAL] Thank you Date: Tuesday, May 7, 2024 8:28:23 PM CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Planning Commissioners, I’m writing to thank you for your diligence in asking the tough questions about the Mary Washington Health Care expansion plans at the April 24 public hearing. You represent what every board - elected or appointed - should be and that is people who protect the greater good. I and many other residents are grateful for your service. Sincerely, Debby Girvan 612 Hawke St Fredericksburg, VA 22401 From: Nathan Veldhuis To: Planning Subject: [EXTERNAL] Letter, in re: Kids" Station Date: Wednesday, May 8, 2024 1:29:27 PM Attachments: image003.png CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Please read this letter aloud at the Planning Commission meeting scheduled for tonight. Please also confirm receipt of this letter. Many thanks. Dear Planning Commission: We're writing again as concerned Fredericksburg constituents and parents of two little girls (ages 3.5 and 18 months) who attend Kids' Station, to implore the commission to reject MWHC's plan to begin ANY construction at the existing Kids' Station property while Kids' Station is still operating in its current space.  To date, no information or plans have been provided to parents which would lead us to feel confident that our children would have a safe space that is conducive to learning, resting, and playing while the proposed construction is planned to take place. Indeed, neither the parents nor the larger community has been a part of any dialogue related to these plans for Kids' Station at any time - there has been no survey of, or outreach to, parents or the community on the undoubted impacts of these proposed plans on Kids' Station and the little children who attend it. Further, based on what we have learned thus far, these impacts have been afterthoughts, at best, in MWHC's planning considerations.    On February 21, 2024, KinderCare and MWHC issued a joint letter to parents and staff which read, "Kids' Station will remain at its current location until a new home can be found."  KinderCare corporate issued a letter to parents on April 25, 2024 stating they are close to closing a deal on a new space; however, no further details have been shared since that communication, no confirmation that a deal has been consummated, nor any timeline for getting the purported new space built and ready to be a fully operational early childhood learning and childcare center (all of this despite the suggestion by some that such a project will take at least 12 months to complete). Yet, MWHC's revised plans, if approved, would give MWHC authority to begin construction on the property and remove part of the playground as of August 15th, 2024, and the ultimate authority to completely demolish the remaining property - the building and all remaining outdoor spaces - as of September 1, 2025. If these plans are approved as currently proposed, and the new Kids' Station space is not yet operational on September 1, 2025, there is nothing to prevent MWHC from proceeding to demolish the property with the children having no place to go. As parents and concerned constituents, none of this is the least bit comforting or reassuring.  No new information has altered our continued stance that, should a decision be made to approve MWHC's plan to demolish Kids' Station, no construction should occur on any part of the existing Kids' Station property until a new center that is equally or better equipped to serve our community's families (including MWHC staff who rely on the center so they can care for patients), and is similarly situated in proximity, is not only explicitly planned but is fully functional and operational. We would again put to the commission that our children being forced to occupy a space where major construction is occurring on the property presents a myriad of concerns to be considered that have not been adequately addressed to date.  Simple examples include the children’s ability to safely play outside - the proposed plan includes the removal of 15% of children's outdoor playgrounds starting this August. Additionally, beginning September 15, 2025, the rest of the property would be fair game for MWHC to destroy according to their revised plans.  Where will our children be able to experience outside play and lessons and do so without breathing in all manner of debris, dust, etc. that the construction will churn into the air? How healthy is that for small children who are still growing and developing?  Children are not machines - the loud construction noise is not good for little children's learning, their required rest time during the day, or their sense of security. We would also like to reiterate the inherently increased risks to the children's safety and security with a rotating door of construction workers that would be thrust upon the scene and operating immediately adjacent to the property. No sufficient information or plans have been provided to families or other constituents addressing these very real safety concerns - a simple fence is not sufficient--will there be an increased MWHC security presence, and if so what does that look like?  While it is true KinderCare corporate, in their April 25th letter to parents, stated they are "extremely comfortable with (MWHC's) phased plan and are confident that (our) children will continue to receive high quality care in a safe environment with minimal to no disruption," no specifics have actually been provided outlining how these essential experiences for our children would not be disrupted.  Also, KinderCare corporate's comfort level is not representative of ours as parents. The obvious and straightforward answer is it would be impossible for our children NOT to have their learning and living disrupted while any construction is occurring on the property. Moreover, we must remember that this is not a proposal that would have children experiencing construction for a short, temporary window.   Construction projects invariably experience problems and delays.  Any proposed work for a new Kids' Station space, in all likelihood, would not be completed by an initial estimated date--which hasn't even been established yet--leaving our children with the very real likelihood of being stuck in a poor learning and development environment even longer.   Once MWHC's plans are approved and construction begins, what recourse would parents and the community have when it is unsafe and/or unhealthy for our children?   The only way to ensure our children's learning, health, and safety are not impacted by MWHC's plans is for it to construct its desired clinical space on some of the other undeveloped land on the campus, or for this commission and our city council to reject their plans to proceed until a new Kids' Station center is not only explicitly planned but is fully functional and operational. This is also the only mechanism we have for ensuring MWHC keeps its promise to allow Kids' Station to remain until the new space is ready. Please hold MWHC accountable for being a responsible corporate citizen and institution and do not permit them to proceed as it has proposed.   Sincerely, Nathan and Meredith Veldhuis 728 Lee Avenue Fredericksburg, VA 22401 Nathan J. D. Veldhuis Senior Litigation Attorney Whitcomb I Selinsky, P.C. 910 Little Page Street, Suite A Fredericksburg, Virginia 22401 T: (804) 773-4699 F: (804) 877-1798 nathanv@whitcomblawpc.com https://www.whitcomblawpc.com/ ******Licensed to Practice Law in the Commonwealth of Virginia and in the District of Columbia NOTICE: This e-mail message is the property of Whitcomb, Selinsky, PC. This e-mail message and any attachments may contain confidential information that is protected by law under attorney-client privilege, attorney- work-product doctrine, and/or other applicable privileges. If you are not the intended recipient of this message, please immediately notify the sender by replying to nathanv@whitcomblawpc.com and delete the message and its attachments from your system. From: Paul Fallon To: Planning Subject: [EXTERNAL] MWHC Hospital GDP Date: Wednesday, May 8, 2024 2:31:40 PM CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Paul Fallon 1813 Genther Lane Fredericksburg VA 22401 8 May 2024 Dear Planning Commissioners, I am writing again to urge you not to approve the General Development Plan and Proffers for Mary Washington Healthcare. The fact of the matter is that what was approved in either 1991 or 1993 as Day Care with blueprints in the proposal is now being revoked. Several years ago, Mary Washington Healthcare apparently got out of the daycare operations directly and brought in a national provider, KinderCare to operate Kids’ Station. But this day care is soon slated to undergo demolition. Daycare is in great demand and is a vital element of our community. I think this is a tremendous waste of valuable resources. Just because MWHC proffers a daycare use does not make up for the fact that an existing one is being taken away. Just because KinderCare is comfortable with this plan does not mean that the plan is good for the community. As of 2:00 p.m. today, parents do not know any details about the proposed new daycare site. We do not know if it will be a new facility on the MWHC main hospital campus, or a retrofitted facility in a strip mall. We do not even know if it will be located within city boundaries. Until the facts are known, I do not think it wise for the City to accept the loss of an important community facility. Please postpone a recommendation until more facts are known and have been made available for the public to weigh in. Finally, regarding the Snowden smokehouse, as written, city planning staff and MWHC seem to have a predetermined outcome. They have recommended in Proffer 4 that “a professional engineer” should “confirm that it is in fact too unstable to endure” construction. A more honest approach would be for the engineer to “determine whether the structure is too unstable…” From: Tegan Neustatter To: Planning Subject: [EXTERNAL] Comments for RZ FY24-0005 - Zoning Map Amendment (Rezoning) for May 8 Planning Commission Meeting Date: Wednesday, May 8, 2024 2:23:32 PM CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Tanagra, I hope your week is going well. Below are comments I would like to submit for tonight's Planning Commission meeting regarding the Rezoning proposal by Mary Washington Hospital. Thank you! "Dear Planning Commission, I am writing to you to again express my concern about Mary Washington Hospital's rezoning proposal as it currently stands. While I appreciate that both you and they have considered the community's concerns and made some changes, I still feel that the timeline that Mary Washington has proposed (specifically Phase 1) is problematic. Before I comment, I ask you to please keep in mind that your decision about this matter is going to significantly impact the day-to-day experience of hundreds of actual, real-live children in our community who are at a particularly vulnerable and formative time in their lives. I worry that not enough weight is being given to this decision, and that these children are only being seen as a barrier to profit and expansion of a healthcare empire. I also wonder, for those of you on the Planning Commission who have children, if you would have allowed this to happen in such a way to your own children when they were little? As a child psychologist and mother of two, I can tell you that change is not easy for children (and, frankly, for adults too). By making Kids' Station move, you will be taking away not just a building, but a place of safety, consistency, familiarity, and social connection for these children. However, I believe that the children and staff of Kids' Station can cope with a move to a new building. The ask that Kids' Station find a new location is not necessarily an unreasonable one. But when you want to initiate construction and take away the children's playground before a new daycare location is secured and everyone is safely settled into that new location, that is when I (and I speak for only myself) start to feel angry. These children deserve everything that they have now. They do not deserve 15% less playground and construction-related disturbances as they try to learn and play. They do not deserve to be put second to the bottom line of a healthcare organization. I ask that the Planning Commission to please require Mary Washington Hospital to delay the start of construction until Kids' Station has moved into their alternative location. I am not sure what the rush is to start construction, but I, for one, want to ensure that we take as much time as we need to ensure that our children have a safe and thoughtful transition to a new daycare facility in a way that shows them that they are valued and important. Thank you. Tegan Snigier 902 Marye Street Fredericksburg, VA 22401 Fredericksburg Comprehensive Plan Planning Commission 5/8/24 Stantec Stantec Urban Places provides integrated services in every aspect of city-making. We are planners, architects, engineers, designers, scientists, and project managers. Our mission is to help our clients plan and design distinctive, vibrant, and sustainable urban communities. Annapolis Ahead 2040 Comprehensive Plan, Stantec Summit Design and Engineering Team Will Teeples Planning Process Integrate the existing Small Area Plans into a cohesive Comprehensive Plan to guide Fredericksburg Forward.  Comprehensive Planning Process Public Hearing at Joint Work Session City Council Project Kick- with City Prepare Final Draft Off Council/Planning April/May Commission December/January April 10th June 11 Incorporate Recent Planning Efforts October 2024 May/June July/August/September October/November December/January/March 2025 <- Prepare/Refine StoryMap, Ongoing -> <- Open Survey, 11 public engagement sessions -> City Tour, Updated Draft & Refine the Adopting the Plan Database Report to Vision Statement May Planning Commission September May 8th Public Hearing Planning Commission Prepare Draft Comp February/March Plan Chapters October/November Section II : Demographic + Economic Profile Update  CITY OF FREDERICKSBURG COMPREHENSIVE PLAN PUBLIC PARTICIPATION PLAN Purpose The City of Fredericksburg, along with a consultant team from Stantec and Summit, is preparing an update of the City’s Comprehensive Plan. Public par�cipa�on is an essen�al element of the planning process and the City is taking care to collect feedback in a variety of ways during the year it will take to update the Plan. The purpose of this Public Par�cipa�on Plan is to iden�fy the audience, strategy, tools, and �ming of the engagement ac�vi�es that will be undertaken as part of the plan prepara�on. In addi�on to raising stakeholder awareness about the key issues and ways to address them, public engagement will shed light on community preferences and priori�es and help make stakeholders ac�ve par�cipants in the planning process. Strategy The Public Par�cipa�on Plan strategies can be described as an “inverted triangle” of engagement, star�ng at the top with broad outreach to a large cross-sec�on of stakeholders and proceeding downward to an increasingly sharp focus on selected stakeholder groups that may require more aten�on and in-depth conversa�ons. This Public Engagement Plan includes mul�ple strategies to provide the public with the informa�on they need to par�cipate in ways appropriate to their experiences and lifestyles. The intent is the public will ul�mately see their input has been though�ully considered by the City's planning team and see their contribu�ons reflected in the updated City of Fredericksburg Comprehensive Plan. All public par�cipa�on processes will begin with a baseline of data and regional context to inform the input process. 1|Page Public Participation Plan The ac�vi�es that can reach a broad cross-sec�on of stakeholders are shown at the top of the triangle. Stakeholder Survey Online Engagement PC/CC Meetings Public Meetings #1,2,3 Neighborhood Meetings #1,2 Pop-Up Events Focus Groups CC-PC Stakeholder Survey The survey provides an opportunity for every stakeholder to provide input on development preferences and priori�es. For those that do not use a computer or smartphone, paper copies will be made available upon request. Online Engagement and Informa�on Sharing At the beginning of the process, the consultant team will create a website that will be used for informa�on sharing, feedback gathering, and ul�mately implementa�on tracking. The website will include maps, comment forms, dra� documents, and other informa�on that will be available to the public and used throughout the planning process. City Council and Planning Commission Work Sessions Par�cipa�ng in the Fredericksburg City Council and Planning Commission Work Sessions, which are open to the public, serves as the official start of the engagement process and establishes a dialogue between the planning team (City staff and consultants) and the City's decision-making bodies. Public Mee�ngs and Focus Groups Next are the public mee�ngs, which are open to people across the city, but are typically atended by wealthier, more educated people and tend to underrepresent typically disenfranchised communi�es. By going directly to some disadvantaged communi�es — in the form of neighborhood mee�ngs — we can make sure that public input for the Comprehensive Plan aligns with the City’s demographics. Pop-up 2|Page Public Participation Plan events or tabling events will be used to reach addi�onal stakeholders as they atend another event such as a farmers’ market, or spor�ng/cultural events. Focus groups will allow the team to collect informa�on from specialists in certain sectors (e.g., local economic development, real estate) and/or from laypeople about specific issues such as housing, transporta�on, and other planning-related topics. Finally, we will reconnect with the City Council and Planning Commission to present the dra� comprehensive plan, which will reflect the feedback we will have received from stakeholders through the different outreach ac�vi�es. Key Audiences The targeted stakeholder groups will include but are not limited to the following: • Residents and their representa�ves, including community-based organiza�ons • Businesses and workers • Property owners • Real estate developers • City departments and agencies • Civic society organiza�ons (e.g. neighborhood groups or Rotary club) City Council and Planning Commission Joint Work Session Objec�ve: To establish a working rela�onship with the Council and the Commission and to inform them of the planning process we are ini�a�ng. Descrip�on: Atend a joint work session, introduce the team, and present our work plan for upda�ng the plan. Gather feedback and make adjustments as needed. Timeline: The Joint Work Session is scheduled for June 11th. Online Survey Objec�ve: To gather informa�on from the general public and key audiences about a variety of issues that will help prepare the plan, which may include but are not limited to the following: − What people like and don’t like about Fredericksburg today − What they would like to see more of and what they would like to see less of in the future − What is missing in Fredericksburg today − What people think are the major urban challenges today: housing, traffic, economic development, etc. − Preferences and priori�es on the future development direc�on of the city Descrip�on: Prepara�on of a rela�vely short, focused ques�onnaire and pos�ng it online in an easily accessible place. Promote the survey: encourage people to go online and take the survey. 3|Page Public Participation Plan Timeline: During Phase 2, Community Conversa�ons: June 2024 Comprehensive Plan Website Objec�ve: To make it easy for people to hear the story of the comprehensive planning process. Descrip�on: This will be the “digital backbone” for the project. It will raise awareness of key issues and assist with the collec�on of feedback from stakeholders. The StoryMap will include: − A narra�ve leading readers through the planning process − Exis�ng condi�ons maps − Results of the online survey − Interac�ve map − A pla�orm for commen�ng on study findings and planning proposals Timeline: Throughout the project. Stand it up as soon as the Base Data Update is Complete (May). Public Mee�ngs Objec�ve: To inform the general public and other stakeholders of the status of the planning process and gather feedback on the working dra� products. Public mee�ngs will �e into an itera�ve feedback loop in which public input is incorporated into the ongoing working dra�s of the comprehensive plan document. Public mee�ngs will be planned and staffed by the consultant team, with atendance by and guidance from Fredericksburg Planning Commission and planning staff. Descrip�on: Public Mee�ng #1: Introduc�on to the Comprehensive Plan. The mee�ng will be designed to gather feedback on site from par�cipants about their preferences and priori�es. Public Mee�ng #2: Presenta�on of dra� policies and development proposals on City-wide systems: mobility, open space, public facili�es, etc. for discussion. Present dra� policies and collect feedback. Conduct Public Mee�ng #3: The purpose of this mee�ng will be to review the dra� Comprehensive Plan. Public feedback from this mee�ng will be incorporated into the final version of the Comprehensive Plan. Timeline: Public Mee�ng #1 – June 2024 Public Mee�ng #2 – October/November 2024 Public Mee�ng #3 – February 2025 Neighborhood Mee�ngs 4|Page Public Participation Plan Objec�ve: To collect feedback from specific neighborhoods that with hard-to-reach popula�ons or with residents that may require more face-to-face interac�on. Key audiences for the neighborhood mee�ngs will include local residen�al neighborhoods as well as minority popula�ons. Descrip�on: Host two neighborhood mee�ngs. Neighborhood Mee�ng #1 will be with the Mayfield Community Associa�on. The city will ini�ate contact to facilitate the organiza�on of this mee�ng. Neighborhood Mee�ng #2 is proposed for the Fall Hill neighborhood. The City will also facilitate this mee�ng. All interested par�es will be welcome at these mee�ngs, but their focus is reaching the minority popula�ons within the city. Timeline: Neighborhood Mee�ng #1 – July 2024 Neighborhood Mee�ng #2 – August 2024 Focus Groups: Objec�ve: The objec�ve is to collect informa�on from (1) specialists with key roles to play in urban development (e.g., real estate developers) and/or (2) on specialized topics such as transporta�on, parks and recrea�on, etc. Descrip�on: Conduct two (2) Focus Groups, one with real estate developers and another with the business community or other group to be determined. Focus groups can be convened in neutral se�ngs such as hotels or schools. Timeline: Focus Group #1 – July 2024 Focus Group #2 – August 2024 Pop-Up Events Objec�ve: Conduct pop-up events to draw input from hard-to-reach groups that o�en do not atend formal public mee�ngs. These target audiences can include young parents, minori�es, or young people, for example. Descrip�on: A kiosk can be set up at farmers’ markets, spor�ng events, outdoor fes�vals, cultural events, parks, or vacant lots. Pop-up events will facilitate rapid exchanges of informa�on for people that have litle �me to spare. The display will aim to spark conversa�on about the city and allow par�cipants to interact with the planning team. 5|Page Public Participation Plan Timeline: July 2024 Addi�onal Outreach Tac�cs Addi�onal outreach tac�cs that are not part of the consultant scope of work but that could be employed to good effect by staff of the Community Planning and Building Department staff include: o Provide office hours/hotline for feedback on the comprehensive plan update. o Neighborhood-level mee�ngs with resident associa�ons or other civil society organiza�ons. o Addi�onal focus groups with key stakeholders as needed. o Use e-blasts and social media to maintain communica�ons with stakeholders between events. o Work closely with the City’s Communica�ons Director on community engagement throughout the Public Par�cipa�on Plan process. 6|Page Public Participation Plan Consolidated Virginia Erosion and Stormwater Management Program (VESMP) May 08, 2024 Planning Commission Work Session  Objective • Informing the Commission about the proposed amendments consolidating City Code Chapter §38.4, Virginia Stormwater Management Program and §78.5, Virginia Erosion and Sediment Control Program into a new Chapter §38.4, Virginia Erosion and Stormwater Management Program • This update is in accordance with the Department of Environmental Quality (DEQ) model ordinance published on December 27, 2023 and Virginia Municipal Stormwater Association (VAMSA) feedback released on January 29, 2024  Objective • Informing the Commission about the proposed amendments to Chapter §72, Unified Development Ordinance in order to conform the UDO to the new consolidated state erosion and sediment control and stormwater management code requirements • Final approval of these changes will ensure that the City is in compliance with a State mandated July 1, 2024 deadline  Purpose • DEQ designates FXBG to regulate and enforce environmental regulations • §38.4, Virginia Stormwater Management Program • Regulates post construction stormwater quantity and quality • §72, Unified Development Ordinance • Provides regulations for: • Construction, operation, and management of developments in the City • Chesapeake Bay Preservation and stormwater infrastructure • §78.5, Erosion and Sediment Control • Dictates the minimum standards for development  Goals for this Update • Consolidate 38.4 and 78.5 into an updated and unified Chapter 38.4 entitled “Virginia Erosion and Stormwater Management Program” (VESMP) • Update four sections of the UDO • §72-34.5, Chesapeake Bay Preservation Overlay District • Update references to the new Chapter 38.4 and current edition of State and DEQ material • §72-54.3, Stormwater • Align design criteria and other references • §72-84, Definitions • Update definitions to reflect the model ordinance • §72-20.6, Erosion and Sediment Control Program and Virginia Stormwater Management Program Administrator • Update references to current State code  Work Completed • 2016 – Virginia General Assembly passed legislation requiring DEQ to consolidate the erosion and sediment control/stormwater programs • December 27, 2023 - DEQ released the model ordinance • January 29, 2024 - Virginia Municipal Stormwater Association (VAMSA) provided comments and feedback to help localities adopt these updates • April 23, 2024 – City Council work session • May 6, 2024 – Clean and Green Commission discussion • February 2024 to Current - City staff has been working on this project to meet the regulatory deadline  Next Steps • May 8, 2024 – Planning Commission work session • May 14 – City Council regular session • Action on Ordinance amending Chapters 38 and 78 amendments, 1st read • Action on resolution initiating Chapter 72 (UDO) amendments • June 12 – Planning Commission regular session • Public hearing and recommendation on Chapter 72 (UDO) amendments • June 25 – City Council regular session • Action on ordinance amending Chapters 38 and 78 amendments, 2nd read • Public hearing and action on 1st and 2nd read for Chapter 72 (UDO) amendments • July 1 2024 – State Mandated Deadline for Adoption Questions? Mary Washington Hospital Rezoning Planning Commission May 8, 2024 Issue • Should the Planning Commission recommend approval to the City Council of the rezoning to amend the Mary Washington Hospital PD-Medical Center Proffers and General Development Plan as proposed? • Staff recommends approval. Updates • Since the April 24th Public Hearing the applicant has provided the following: • Updated GDP with revised phasing (reduced to 2 phases) • Notes on coordinating construction and public notice • Size information on the playground to be removed in phase 1 (15%) • Updated proffer 4 per previous City recommendation • Kids’ Station has sent an email to parents regarding the proposed phasing Background • Rezoned from R-4/R-8/C-T to PD-MC in 1991 and amended 1993 to add parking, loop road, and stormwater • Current request focused on ~16 acre portion • Would amend the GDP and proffers to permit: • 6,000 sqft addition to the Snowden House at 2600 Mary Washington Boulevard (event space/residence) • 2-story medical clinic (24,500 sqft) at 1100 Sam Perry Boulevard, replacing the Kids’ Station KinderCare • 3-story office/training/conference center between the Snowden house and the proposed medical clinic • 54% office/33% training/13% conference • Relocate offices from Fall Hill Existing GDP Proposed GDP General Development Plan Existing Conditions General Development Plan Proposed Conditions Comprehensive Plan • Described uses: medical center campus includes closely related medical offices, diagnostic laboratories, pharmaceutical centers, special patient care units, and associated housing units • Area 4 Opportunity: Support the continued development of the MWH Medicorp/Mary Washington Hospital medical campus and surrounding supportive services Unified Development Ordinance • Generally meets PD-MC District requirements • Exception for parking setback from public road to match current conditions • Sam Perry was built as private road (10 foot setback/landscaping) • Public road setback is 30 feet • Parking requirements met • 227 spaces proposed on-site • 203 spaces required (218 if +15) • 15 additional required if the Snowden House addition is calculated as assembly, separate from residential use (2 spaces vs 17 spaces required) Proffers • Proffers substantial conformance to new GDP • Proffers uses: Child-Care Center; Single-Family Detached Dwelling (Snowden House); Hospital; Medical Laboratory; Medical Treatment Facility; Pharmacy; Offices; Heliport; Assembly Hall; Parking Garage • Child-Care included as a permitted use, but not shown on GDP allows use within any existing building • Snowden House proffers remain, adds use description as residence with event space for Mary Washington Healthcare • Removes road proffers that have been completed Historic Resources • Snowden House and dependencies are important historical features • Potentially eligible for the National Register of Historic Places as an example of the Colonial Revival style for its 1926 reconstruction • Dovetail study performed: • No further archeological study is recommended • Snowden House alterations generally meets secretary of the interior standards for rehabilitation • Recommends formal structural assessment of smokehouse to verify it’s too unstable to survive construction and intensive documentation prior to demolition Public Facilities & Fire Safety • No identified concerns with water/sewer • Existing pump station along Mary Washington Boulevard for hospital • Additional fire hydrants proposed and the site must meet all fire code requirements • Auto-turn shows site access Transportation 11 Intersections analyzed Transportation • 1,020 VPD Existing • 1,730 VPD Proposed • VPD reduced ½ for pedestrian trips for office/training uses (419 VPD) • GDP Sidewalk plan shows crosswalks (6 existing and 2 proposed) and internal sidewalk connections between buildings/parking areas Transportation • Stop signs proposed at entrances • Additional signs proposed at Mary Washington Blvd entrance due to reduced throat length/reduce potential conflicts • Turn lane warrant for same entrance showed need for a taper, but existing turn lane sufficient Transportation • Existing/Proposed capacity at intersection has overall LOS ranging from A to D • Some changes anticipated at individual movements, but no overall change • Project’s contribution to traffic at the intersections is less than 3% of total traffic • All outstanding technical questions have been answered at this time Environmental Phasing Sept 2025-Dec 2025 Aug 2024-Dec 2025 1 2 3 Sept 2025-Sept 2026 Kids station to remain through Phase 2 Conclusion & Staff Recommendation • Recommend approval of the rezoning. Questions? Planning Commission May 8, 2024 Mary Washington Hospital Rezoning Presentation City of Fredericksburg Planning Commission May 8, 2024 1  Identifying Community Health Needs • More than 70 organizations 2022 Top 3 Needs: participate, representing - Mental Health thousands of residents. - Affordable Housing - Access to Care 2  Community Health Need: Mental Health • Behavioral Health Technician Program • Recruitment of psychiatrists • Psychiatry residency program 3 Community Health Need: Affordable Housing + GWRC funding for homelessness study + Respite House + Jeremiah Project 4 Community Health Need: Access to Care Source: Advisory Board Clinical Supply Profiler, 2022 5 MWHC Graduate Medical Education Positions 2023 2024 2025* 2026* 2027* 2028* 2029* Family Medicine 6 12 18 18 18 18 18 Internal Medicine 15 30 45 45 45 45 45 Transitional Year 12 12 12 12 12 12 General Surgery 2 4 6 8 10 10 Anesthesiology 6 12 18 24 24 Psychiatry 6 12 18 24 OB/GYN 6 12 18 24 Totals 21 56 85 105 125 145 157 * = Projected Positions 6 MWH Campus Map 7 Daycare: Access & Construction Mitigation Construction Mitigation • Double-fenced buffer with windscreen • Outdoor play area continues to far exceed childcare standards • Kindercare endorsement 8 Snowden Renovations 9 Economic Impact GME Economic Impact Program estimated annual direct economic impact = $47.1 million. Residents who stay in the area after residency will generate an estimated direct economic impact of $64.4 million and 392 jobs each year. Source: Tripp Umbach 10 Summary • To meet the healthcare needs of the community, MWH needs to use the space on its campus for education, training and clinical needs. • Commitment to relocate daycare center near MWH. • Construction mitigation plans related to the daycare are in place. • The Snowden House would look more like the Jepson Center and maintain residential character and historical significance. • In addition to helping to meet community health needs, there are significant positive economic impacts related to rezoning. 11 Landscaping and Performance Guarantees UDO Amendments Planning Commission Meeting – Public Hearing May 8, 2024 Background • The Unified Development Ordinance was adopted in October 2013 and the landscape ordinance (§72-55) and performance guarantees ordinance (§72-27) have remained largely unchanged. • This is more of a “fine tuning” of the regulations and not an overhaul or effort to increase requirements specific to tree canopy coverage. Process to Date • 2013-2023 – Informal edits began, based on stakeholder feedback with the implementation of the existing ordinances. • 2023 – Edits formalized into draft ordinances. Staff sought input from Tree Fredericksburg and arborists formerly on City staff as the drafts came together. • February 5, 2024 – Staff presented the draft ordinances to the Clean and Green Commission. • February 26, 2024 – Staff met with the Green Committee and received and accepted, in large part, the recommended changes. • March 26, 2024 – City Council Work Session. • Late March, 2024 – Draft ordinances sent to 21 individuals, representing 13 companies involved in the development process, for feedback. No comments were received. Proposed Updates 1. Minimum and Maximum Sizes of Trees at Time of Planting §72- 55.1.A • Adjusted minimum sizes and set maximum sizes. 2. Parking Lot Island Standards §72-55.2A(2) • Adjusted requirements so that all parking lots must provide a 180 sqft island with one canopy tree at a rate of one island and tree per 12 parking spaces.  Proposed Updates 3. Zoning District Buffers §72-55.4 • Updated term used for these types of buffers from “Perimeter Buffers” to “Zoning District Boundary Buffers” to avoid confusion with perimeter parking lot landscaping requirements. • Clarified that the buffers are not required in true (primary) front yards. • Include the use of evergreens as part of the Type C (semi-opaque) and Type D (opaque buffers). Type C Type D (semi-opaque) (opaque) Proposed Updates 4. Screening §72-55.5 • Create a new provision to screen rooftop mechanical units from public streets. • Identify parapet walls as a type of permitted screening for rooftop equipment. 5. Tree Protection.§72-55.6.C • Identify Best Management Practices to guide tree protection specifications. Proposed Updates 6. Specimen Trees §72-55.6.C • Reaffirm that specimen tree inventories must be prepared by a certified arborist. • Clarify that invasive species and alien species do not qualify as specimen trees. (Definition in §72-84 also updated.) • Establish that if space is not available onsite, the replacement of specimen trees must be planted within the same local watershed by the entity removing the trees or by the City through the newly formalized Specimen Tree Mitigation Account (STMA). The amendment allows flexibility to the City to plant as close to the project as possible, even outside of the watershed. Planting trees offsite or contributing to the STMA would be considered as a last resort and would be permitted only with the administrative approval of an Alternative Landscaping Plan. Proposed Updates 7. Maintenance. §72-55.8 • Create a requirement for the developer to maintain 50% of the performance guarantees for landscaping for a period of two years after final inspection and approval to ensure plant survival. The current code requires the City to release the performance guarantee upon immediate request following final inspection and approval. The City is then immediately responsible for the maintenance of all trees within the right-of-way but without the luxury of the standard installer guarantee of one to two years. 8. Other minor updates such as relocating regulations from one section to another and pulling them out of “Notes”. Proposed Updates 9. Performance Guarantees Amounts. §72-27 • Correct the provisions for additional administrative costs to 10% for all categories of construction except for Erosion and Sediment Control which is set at 25%. These amounts are set by the Virginia Code and must be adopted as proposed. 10. Performance Guarantees Fees. §72-27D(6) • Clarify that the fees associated with the intake, reduction, and release of performance guarantees is established by City Council through the adoption of a regularly updated fee schedule. Proposed Updates 11. Partial Release of Securities. §72-27F • Create a requirement for the developer to maintain 50% of the performance guarantees for landscaping for a period of two years after final inspection and approval to ensure plant survival. • The current code requires the City to release the performance guarantee upon immediate request following final inspection and approval. The City is then immediately responsible for the maintenance of all trees within the right-of-way but without the luxury of the standard installer guarantee of one to two years. 12. Final Release. §72-27G • Clarify that approval of an As-built plan must occur prior to the final release of securities. Proposed Updates 13. As-Built Requirements. §72-27J • Establish the Procedures Manual as the resource for As-Built Plan application requirements (consistent with other development applications). • Other minor updates such as the removal of antiquated references to mylars and correcting that the Stormwater Administrator reviews grading/storage volumes.  Amendment Schedule • March 26 – City Council Feedback to Staff (Work Session) • April 9 – City Council Initiation • May 8 – Planning Commission Public Hearing and Consideration • June 2024 – City Council Public Hearing and Consideration