Recreation Commission

FREDERICKSBURG RECREATION COMMISSION Minutes of March 21, 2013 The March meeting of the Fredericksburg Recreation Commission was held on Thursday, March 21, 2013 at Maury Commons. The meeting was called to order at approximately 7:02 p.m. Present: Commissioners: George Foster, Marcus Tepaske, Tim Duffy, Calvin Glover, Malvina Kay (arrived late), Matt Kelly, Ken Kroko and Gary Olsen. Absent: Susan Tyler. Also in attendance: Wendy Stone and Patricia Sparks. I. Approval of Minutes: The minutes of February 21, 2013 were unanimously approved. II. Public Comment: None. III. Communications from the Director: The Commissioners reviewed the following reports: Financial Report – February 2013 Sports Report – February-March 2013 Leisure Report – March-April 2013 Follow-Up Report – February 2013 IV. Noteworthy Dates: The Commissioners reviewed upcoming programs and trips. V. Old Business: A. Pathways – Wendy Stone reported that the punch list is down to just a few items for the Heritage Trail. Commissioner Kelly stated that he had received a call from the Commonwealth Transportation Board Representative, Cord Sterling, encouraging us to apply for additional state funding. $700,000.00 has been earmarked for the Virginia Central Railway Trail (VCRT). We should hear something in the next month. Commissioner Kroko stated that he has received an unbelievable response from the community. Wendy Stone reported that requests for special usage have already started. B. Cal Ripken, Sr. Foundation Partnership – Wendy Stone reported that Dr. Antozzi has requested to review the agreement between the City and the Cal Ripken, Sr. Foundation prior to it being voted on. To date, he has yet to receive a copy. 1 C. Riverfront Park – Commissioner Kroko distributed a synopsis, written by Commissioner Kelly, outlining the course of action for the City in the development of Riverfront Park. City Council will direct staff to complete the following actions before any Riverfront plan is implemented: Complete the survey on site Complete the archaeological survey Secure Certificate of Appropriateness (COA) from the Architectural Review Board (ARB) Combine the current nine lots of the project area into a single lot Secure funding Identify potential funding With the information obtained, have appropriate staff prepare and make a public presentation to City Council In preparation for a public discussion on park design, establish public information plan for public input Commissioner Kroko reviewed the above list with the Commissioners. City Council also recommends reorganizing the Task Force to include stakeholders, and staff or representatives from organizations who have expertise and/or oversight regarding riverfront development. Commissioner Kroko stated that the current Riverfront Task Force has been meeting for approximately a year, it has been very effective, and they have done what they were asked to do. Commissioner Foster stated that a Recreation Commissioner should also be a part of the Task Force. Commissioner Kelly agreed. . D. Idlewild Park – Wendy Stone presented the Commissioners with a map of the Village of Idlewild area. She pointed out the area that the Idlewild Community originally wanted to develop into a park. It was determined that the area was extremely rocky and not level. This would mean a lot of work hours in developing the area into a park. Dr. Antozzi and Mike Ward are proposing another area that also belongs to the City, which is flat and may require some thinning of some trees. This is currently the best option at this point. The area is currently being used as the staging area for construction vehicles. Discussions will continue. New Business: A. Player Concussion Procedure Policy – The Commissioners reviewed a Player Concussion Procedure Policy. The following recommendations and/or questions were made: Can the policy include all sports? How many Parks and Recreation Departments currently have a policy? Who will have the authority i.e., volunteer coaches, field supervisors, VHSL certified or non-certified officials. 2  Clarify staff that will have the authority to determine if a child may have a concussion. B. Commissioner Kroko’s Appointment – Commissioner Kroko expressed his desire to remain on the Recreation Commission for a third term. A motion was made by Commissioner Kay, seconded by Commissioner Duffy authorizing Chairman Foster to write City Council a letter on behalf of the Recreation Commission, requesting Commissioner Kroko to be reinstated for a third term. Commissioner Foster – yes Commissioner Tepaske – yes Commissioner Glover – yes Commissioner Olsen – yes Commissioner Kelly – abstained VII. Commission Concerns and Topics: Commissioner Olsen asked if the windscreens were going to be put back at the Kenmore Tennis Courts. Wendy stated that she would ask Mike Ward. The meeting adjourned at 8:10 p.m. _____________________________ ______________ Dr. Robert Antozzi, Director Date Next Meeting April 18, 2013, 7:00 p.m. at Maury Commons, Suite 111. 3