City Council

October 21, 2024 The Fredericktown Village Council met in regular session on October 21, 2024 at 7:00 p.m. at the Fredericktown Municipal Building. PRESENT: Council Members Brewer, Hobson, Lanuzza, McKnight and Shoemaker; Administrator Snell; Chief Myers; Fiscal Officer Graves. ABSENT: Council Member de Rojas. Hobson made a motion to excuse the absence of Council Member de Rojas. Seconded by Brewer. All Yea. President Pro-Tempore Lanuzza called the meeting to order at 7:00 p.m. INVOCATION: Pastor Ruth Douglas, Berlin Church. MINUTES: • Hobson made a motion to approve the October 7, 2024 council meeting minutes. Seconded by McKnight. All Yea, except de Rojas. VISITOR COMMENTS: None LEGISLATION: (Third Reading) RESOLUTION NO. 2024-24 - A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION LOCAL TRANSPORTATION IMPROVEMENT PROGRAM AND TO EXECUTE CONTRACTS ON BEHALF OF THE VILLAGE AS REQUIRED Hobson made a motion to declare Resolution 2024-24 an emergency. Seconded by Shoemaker. All Yea, except de Rojas. Hobson made a motion to pass Resolution 2024-24. Seconded by Brewer. All Yea, except de Rojas. (Third Reading) RESOLUTION NO. 2024-25 - A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO PREPARE AND SUBMIT AN APPLICATION FOR OHIO DEPARTMENT OF TRANSPORTATION (ODOT) FUNDING THROUGH THE TRANSPORTATION ALTERNATIVES PROGRAM (TAP) Hobson made a motion to declare Resolution 2024-25 an emergency. Seconded by Shoemaker. All Yea, except de Rojas. Hobson made a motion to pass Resolution 2024-25. Seconded by McKnight. All Yea, except de Rojas. (Second Reading) RESOLUTION NO. 2024-28 - A RESOLUTION AUTHORIZING THE FISCAL OFFICER TO APPLY FOR COUNTY PERMISSIVE FUNDS (First Reading) RESOLUTION NO. 2024-29 - A RESOLUTION ESTABLISHING THE TIME AND PLACE FOR THE MEETINGS OF THE COUNCIL OF THE VILLAGE OF FREDERICKTOWN FOR THE YEAR 2025 OLD BUSINESS: • Water Improvements: Moving forward with engineering. The Village’s portion will be approximately $183,150. • Hobson, generator cost? Snell said Miller electric has not given him an estimate yet. • Sewer Improvements: Will be opening proposals on October 24th at noon. NEW BUSINESS: None VILLAGE ADMINISTRATOR'S REPORT: See report. FISCAL OFFICER'S REPORT: • Council reviewed the bills, financial reports and bank reconciliation statement for the month of September 2024. Hobson made a motion to approve the financial reports, bills and bank statement for September 2024. Seconded by Brewer. All Yea, except de Rojas. • Public Records meeting scheduled for November 18, 2024 at 6:30 p.m. • Girl Scout Troop #7690 is working on Democracy badges. They will be the touring Village offices November 19, 2024 at 4:00 p.m. Council members are encouraged to attend. POLICE CHIEF REPORT: • Neighborhood Watch Meeting/Potluck, Tuesday, November 19, 6:30 p.m. • Department is doing scenario training with Mount Vernon Police Department. • Did presentation at Columbus State – Police Academy about recruitment. ZONING INSPECTOR’S REPORT: None SOLICITOR’S REPORT: None COMMITTEE REPORTS: PLANNING COMMISSION: To be determined. FINANCE, PUBLIC WORKS, SAFETY: • Next meeting November 18th • Shoemaker made a motion to purchase truck bed and plow for new plow truck from Ace Trucking for $26,760. Seconded by McKnight. All yea, except de Rojas. MISCELLANEOUS COMMITTEE REPORTS: • Recreation District – Lanuzza/Chief Myers said bathrooms at Merrin Park are closed, and the library will be redoing the Storybook Trail after football season is over. ADJOURNMENT – McKnight made a motion to adjourn. Seconded by Brewer. All Yea, except de Rojas. Meeting Adjourned at 7:21 p.m. _____________________________________ Mayor Jerry Day ___________________________ Suzan Graves, Fiscal Officer TO: MAYOR & COUNCIL FROM: BRUCE SNELL, VILLAGE ADMINISTRATOR DATE: OCTOBER 18, 2024 SUBJECT: ADMINISTRATOR’S UPDATE BOARD OF ZONING APPEALS The Board of Zoning Appeals did not meet in September as there was no business to discuss and we do not anticipate a BZA Meeting being scheduled this month. COMMUNITY DEVELOPMENT The Fredericktown Community Development Foundation (FCDF) met on October 10th at 7:30 AM at the Old High School to discuss economic development in the community. The group is now meeting on the second Thursday of the month, so FCDF will meet next month on November 14th. OHIO PUBLIC WORKS COMMISSION The deadline for reapplying for 2025 OPWC funding next year is November 1st. We will have legislation for Council approval at the Council Meeting, giving the Mayor the authority to apply for funding for the proposed 2025 Street Improvements, which will essentially be the same as the proposed 2024 Street Improvements – paving East College Avenue and the north half of College Street. I’m told no townships in Knox County are seeking funding and neither is Mount Vernon, so our odds of getting funding are better this year than in previous years. We anticipate asking for funding for this estimated $275,890 project, with $132,428 being requested in the form of a grant. The Village will also request $71,731 in a zero-interest loan and the Village will agree to contribute a matching $71,731 out of pocket toward the project. PATIO FIREPLACE The group of volunteers (Irl Rule, John Stone, Paul Smith, Keith “Skeeter” Chester and Glenn “Corky” Hannan have completed pouring the foundation and laying block and brick for the patio fireplace on the southeast corner of the Public Square. The copper roof is finished and the burning unit will be installed in the near future. Once that work is complete, the concrete floor and sidewalks will be poured. The fireplace is expected to be completed later this fall. PLANNING COMMISSION Due to members being unavailable, the September Planning Commission Meeting was postponed until October 25th. We anticipate continuing to review the revised Subdivision Regulations draft at this meeting. SERVICE DEPARTMENT With Council approval, we have ordered the new 2024 Ford F-550 at the revised quoted price of $57,643 (after preciously soliciting and receiving several quotes from heavy-truck vendors). We have gotten several quotes to install a new stainless steel hydraulic bed on the new truck, with the lowest quote for the bed being a total cost $23,283. In addition, we would like to purchase a steel blade for a quoted price of $8,119 and safety strobe-lighting installed for an additional $815. This will put the cost of this truck, fully equipped for plowing/salting at $89,860. We did get a quote from a local vendor to swap the bed from our 2007 Ford F-550 and that quote was $22,220. I would humbly recommend we order the lowest quoted new bed, with strobe-lights and the 9’ steel plow. Once the new truck arrives fully built, we can sell the 2007 truck with plow and bed on GovDeals, upon Council approval. The fully built truck will not likely be delivered to us until late winter or early spring 2025. 1/2 W. SANDUSKY SIDEWALK IMPROVEMENTS (2027) We are working through ODOT with KEM in engineering and designing the West Sandusky/Bollinger Sidewalk Improvements. There will be no local match required for the sidewalk work. This (estimated) $800,000 federally funded project will begin roughly across from Carol Drive, on West Sandusky. The new sidewalk will run west on Sandusky Street to Forest Cemetery, then cross the street around FCNB. The sidewalk will continue west to Bollinger Drive, then go north to the existing sidewalk near Bollinger Drive and Malibu Court. Several safe crossings will also be added for pedestrians to cross Sate Route 95 within the scope of the project. Construction of this project will likely take place in 2027. STREETSCAPE Approximately a dozen park benches have been installed throughout the project and we are currently waiting on two more benches to arrive. I am told all benches have been paid for by local donors and the Village will be fully reimbursed for the cost of the benches. The trees are being planted this week and electrical work will be finished at the bases of the trees for lighting. The contractor is also knocking out their punch-list. S. MAIN STREET/COLUMBUS RD. SIDEWALK IMPROVEMENTS With Council approval, we anticipate applying for TAP Funding for the replacement of sidewalks on both sides of S. Main Street, from Sandusky Street to Columbus Road (estimated cost is $1 million). If funding allows, the proposed new sidewalk will continue down Columbus Road to Mohican Drive (estimated cost is $600,000). The deadline for this year’s TAP funding is October 31st. ODOT seemed enthusiastic about the possibility of continuing the Streetscape endeavor south on Main Street. We plan to ask for funding to cover Main Street and Columbus Road, but we will offer to do this in two separate phases, if that better suits ODOT officials. UTILITIES 2025 Water Infrastructure Improvements: Staff has met with KEM on the scope of this project and we are moving forward on the engineering and design of this preliminary estimated $1.815 million project. The Village has agreed to provide $181,500 (10%) of the total cost of this endeavor. The Fiscal Officer has indicated that we are in a cash position with the water Fund reserves to provide this money out of pocket. WWTP Improvements: Gibson Chen has solicited a Request for Proposals (RFP) for the replacement of our Biosolid Press and/or the Biosolid Dryer. Gibson is currently waiting for several quotes on the costs of repacing the belt press and the microwave. We expect to spend a total of less than $1.5 million (engineering, design, equipment, and installation) to have both the belt press and the microwave replaced. Gibson is confident that he can also assist in finding financing for the dryer and he will look into getting us a low-interest laon for the dryer. WILLIAM “BILL” BURGETT MEMORIAL HIGHWAY HB 380 was passed by the House and this bill will include the naming of the William “Bill” Burgett Memorial Highway, which will cover the State Route 13 Bypass. This bill is no before the State Senate Transportation Committee for consideration and hopefully Senate approval later this year. 2/2