Business Improvement District

Business Improvement District Board Minutes Noon, December 21, 2021 Country Traditions 303 N. Main Street, Fremont NE 68025 and via Zoom Board Present: Tom Coday, Vince O'Conner, Richard Register, Roxie Kracl, Brenden Murray, Howard Krasne, Ginger Rosenthal, Kevin Main, Jerry Johnson, Sam Heineman, Berta Quintero, and Daniel Cech Absent: Bill Parks and J J Bixby, Guests: Brian Newton, Loren Paquette, Barb Christensen, Collin Spilinek, and Amy Vermeline 1. Meeting was called to order by Chairman Coday at 12:04 pm. Roll call was taken. It was noted that a copy of the Open Public Meeting Act was posted and available in the room. 2. Introduction of New Board Members Sam Heineman, Berta Quintero and Daniel Cech 3. Motion was made to approve the minutes of the November 16, 2021 meeting by Howard Krasne and seconded by Vince O'Connor. Motion carried by unanimous roll call vote 12/0 4. Comments from Public – none 5. Discussion on revised BID budget – BID budget and financials will be posted on the Cities website for public to review. 6. Discussion on sending out newsletter in January – Amy at Mainstreet will put together the newsletter to be mailed. Discussed possible hiring of intern to help gather email address for property and business owners for better way to communicate. Motion was made by Richard Register to send out January newsletter with a cost not to exceed $300.00; seconded by Roxie Kracl. The motion carried by unanimous roll call vote 12/0 7. Discussion and action on reimbursement to Mainstreet for 50% Directors wage. Motion was made by Vince O'Conner to make 2 monthly payments to Mainstreet; seconded by Richard Register. The motion carried by unanimous roll call vote 12/0. 8. Discussion and action on Bylaw changes. Motion was made by Vince O'Connor to change to 2 year terms, going from 11 board members to 14 board members and quorum from 6 to 8; seconded by Roxie Kracl. The motion carried by unanimous roll call vote 12/0. 9. Update on request for RFP for the light pole speaker system. Discussion on wifi issues, placement and cost. Mainstreet will work on securing additional funds to help cover cost of project to reduce tax liability on the project. Motion was made by Roxie Kracl to send RFP out: seconded by Howard Krasne. Motion carried with a vote of 7/3 with 2 members abstaining. 10. Discussion and possible action on Advertising. Mainstreet has been using previous videos the office had plus the video the Marketing committee had created to do social media ads. Amy reported number of hits the videos have received. Suggestion was made to group businesses together to easily find similar types of businesses. No action taken. 11. Discussion and action on City hanging flags, banners & Christmas decorations. Motion was made by Vince O'Conner to continue paying the city for these services and it was seconded by Jerry Johnson. Motion carried by unanimous roll call vote 12/0. 12. Committee Reports Financial- Tom Coday reported that from now on all of the BID minutes, budgets and financials will be posted on the city’s website. Projects Committee- Sam Heineman will Chair with members Howard, Ginger and Tom Equalization Committee- Daniel Cech with Chair with Sam also serving  Maintenance- Covered Parking Garage was swept by the city. RFP was put out for maintenance on the green space. Only 1 bid submitted by Purple Ribbon for $840 for 8 visits to clean and maintain weed control. Motion was made by Roxie Kracl to accept bid and was seconded by Sam Heineman. Motion carried 11/0. Future Projects- no report Design/Christmas Decorations- Bows will need to be replaced, but cost currently is $50 to do all would run approximately $16,500. Committee will hold off until a later date to see if cost comes down or can find a cheaper vendor. Chairman Coday said the next BID Board meeting will be January 17,, 2022 at 12:00 pm at Country Traditions. Please note there is no longer an adjourn time as don't want to be rushed in meetings. A motion to adjourn was made by Kevin Main and seconded by Brenden Murray. Motion carried by unanimous roll call vote 10/0 as Ginger left at 1:20 p.m.. and Richard left at 1:25 pm. Respectfully submitted, Roxie Kracl, Secretary Business Improvement District #1 Statement of Revenues, Expenditures and Changes in Fund Balances 2017 - YTD 2021 (Effective 12/17/2021) Revenues YTD 2021 2020 2019 2018 2017 Assessments $ 43,764.74 $ 41,734.65 $ 44,993.09 $ 44,552.01 $ - Interest income $ 42.92 $ 87.47 $ 125.55 $ 72.77 $ 21.73 Total revenues $ 43,807.66 $ 41,822.12 $ 45,118.64 $ 44,624.78 $ 21.73 Expenditures Retention/recruitment $ - $ - $ - Downtown beautification $ 9,238.52 $ 17,755.78 $ 2,234.24 $ 3,107.85 $ 6,334.37 Implementation/maintenance $ - $ - $ - $ - $ - Promotion/marketing $ 4,600.95 $ 10,331.00 $ 25,175.89 $ 12,000.00 $ - Other as authorized by NRS 19-4015 $ 203.32 $ 417.08 $ 364.14 $ 296.07 $ 24.23 Total expenditures $ 14,042.79 $ 28,503.86 $ 27,774.27 $ 15,403.92 $ 6,358.60 Excess (deficiency) of revenues over expenditures $ 29,764.87 $ 13,318.26 $ 17,344.37 $ 29,220.86 $ (6,336.87) Other financing sources (uses) Transfer in (a) $ - $ - $ - $ - $ 17,239.14 Transfer out $ - $ - $ - $ - $ - Net other sources and uses $ - $ - $ - $ - $ 17,239.14 Net change in fund balances $ 29,764.87 $ 13,318.26 $ 17,344.37 $ 29,220.86 $ 10,902.27 Fund balance prior year $ 70,785.76 $ 57,467.50 $ 40,123.13 $ 10,902.27 $ - Fund balance current year $ 100,550.63 $ 70,785.76 $ 57,467.50 $ 40,123.13 $ 10,902.27 (a) This is the remaining balance from the Downtown Improvement District transferred over at the creation of BID #1