Library Board

March 18, 2013 Board Member Larry Jirsak called the meeting to order at 4:08 p.m. in the library board room with the following members present: Larry Jirsak, Connie Schmeichel, Cindy Slykhuis and Jan Therien. Also present was Director Janet Davenport and guest Richard Miller, Library Development Director, Nebraska Library Commission. Board Members absent Jenice Wolfe. The meeting was preceded by publicized notice in the Fremont Tribune and Radio KHUB and the agenda displayed in the municipal building, the Keene Memorial Library, online at www.fremontne.gov/library and distributed and emailed to the Library Board members on March 14, 2013 and is open to the public. A copy of the open meeting law is posted continually for public inspection and is located near the entrance to the Board Room. Approval of Minutes – December 17, 2012 and January 21, 2013 – Tabled, new copies will be sent to Board for review prior to April meeting Unfinished Business – Strategic Planning – Richard Miller, Library Development Director from the Nebraska Library Commission discussed the new process for library accreditation which is being implemented this year. Planning will be a basic element in this accreditation process. Mr. Miller gave an overview of three different approaches to strategic planning and stressed the importance of looking at outcomes and what real differences come out of the plan when implemented. At the conclusion of the discussion Board Member Therien moved and Board Member Schmeichel seconded a resolution to officially undertake a strategic planning process. Ms. Davenport will send via e-mail a copy of the 2008-2010 strategic plan to all board members and to Mr. Miller. Review of this plan and the outcomes from it will be an agenda item in the April meeting. New Business – The Board welcomed new member Cindy Slykhuis. Library Board Certification and Continuing Education – Richard Miller indicated it was good to see this on our agenda and that we were discussing continuing education. Board certification is an element needed for library accreditation. Keene Memorial Library’s Board has 4 hours of C.E. credit currently, based on Board Member Schmeichel’s attendance at the Nebraska Library Association conference last fall. Richard indicated his presentation on Strategic Planning was worth an hour’s credit for each member in attendance, and Ms. Davenport will add these 4 hours to the Library Commission’s record system for. The Library Commission has also contracted for access to the ALA Trustee Academy Nebraska library board members. This resource provides 5 webinars with information for Board members. Ms. Davenport handed out information on certification and the academy including “tickets” with log in information. Board members can review webinars at home or we can schedule them to be viewed at future board meetings. The Board needs 20 CE hours by December 31, 2013 to remain certified by Nebraska Library Commission. Annual Report - Ms Davenport distributed copies of the annual report provided to the City Council in February. Reports - Director’s Report: Ms. Davenport briefly reviewed her written report, which will be included in the minutes. Ms. Davenport noted that the statistics drawn from Horizon were incorrect for the past two months. SirsiDynix is reviewing the problem to correct the reports and make revisions needed to get accurate information. Revised statistics will be included in the minutes. Following is the report of the Library Director for January, 2013: January January Year to Year to 2013 2012 Date Date 2012-13 2011-12 No. of items issued: 10,331 13,082 45,676 47,959 Attendance: 9,837 9,978 38,359 37,336 Days Open: 30 29 Av. Daily Circulation: 344 451 Av. Daily Attendance: 328 344 Reference Questions: 477 527 1,347 1,825 Database Searches: 194 236 4,474 1,795 Overdrive (downloadable bks) 421 331 Interlibrary Loans: 117 114 368 396 Borrowed 13 12 36 28 Lent 104 102 332 368 Meeting Held: 93 71 350 276 Internet/Computer Use: 2,794 2,591 9,723 10,260 Items Added: 617 Items Discarded: 180 Vol. in Collection: 95,865 Following is the report of the Library Director for February, 2013: February February Year to Year to 2013 2012 Date Date 2012-13 2011-12 No. of items issued: 11,186 12,158 53,862 60,117 Attendance: 9,900 10,218 48,259 47,554 Days Open: 28 28 Av. Daily Circulation: 400 434 Av. Daily Attendance: 354 365 Reference Questions: 509 624 1,856 2,449 Database Searches: 490 27 4,964 1,822 Overdrive (downloadable bks) 366 320 1,837 1,405 Interlibrary Loans: 93 124 461 520 Borrowed 10 10 46 38  Lent 83 114 415 482 Meeting Held: 80 67 430 398 Internet/Computer Use: 2,449 2,560 12,172 12,820 Items Added: 463 Items Discarded: 59 Vol. in Collection: 96,270 Friends of the Library’s Report – No report. Reminder: Book Sale is April 11-14th. Board Member Schmeichel moved to adjourn and Board Member Slykhuis seconded, with no further business, meeting was adjourned at 5:39 p.m. (Signed) by Janet Davenport, Library Director