Library Board

December 19, 2016 Board President Larry Jirsak called the meeting to order at 3:30 p.m. in the library board room with the following members present: Larry Jirsak, Connie Schmeichel, Shari Kment and Earl Underwood. Also present were Library Director Tina Walker and Senior Office Associate Tracy Parr. Tracy will be recording the meeting minutes. The meeting was preceded by publicized notice in the Fremont Tribune and the agenda displayed in the municipal building, the Keene Memorial Library, online at www.fremontne.gov/library and distributed and emailed to the Library Board members on December 12, 2016 and is open to the public. A copy of the open meeting law is posted continually for public inspection and is located near the entrance to the Board Room. Roll Call – Everyone was present except Lori Dahl. Board Member Jirsak moved to approve the minutes of the regular meeting on November 21, 2016, Board Member Schmeichel made the motion to approve and Board Member Underwood seconded it. Carried. Unfinished business – Funding from the Trust was discussed in terms of what is being funded (3D Printer and materials as well as money to hold a Friends of the Library banquet etc…) Accreditation is all handled now and the Board Members Larry Jirsak, Connie Schmeichel, Lori Dahl and Shari Kment received their certification certificate that will be posted in the Conference room. It expires on 12-7-2019. New Business – Friends of the Library book sale rack was discussed. This would be a permanent area of shelving in one of the entrances that people could pick books from and give the library a donation for. One of the concerns of the Board is signage to direct people to the books if housed in the west vestibule since that isn’t the main entrance. Also advertising that we have a new book rack with books available for a donation. Board Member Underwood suggested bookmarks as one way we could let our patrons know. The other concern was how to keep the donations received secure. Board Member Underwood offered to donate a locked security box that is fire resistant that we could use. He will bring it in later this week. Friends of the Library annual banquet is in the works for the first weekend in May. Tina asked the Board if they had any suggestions for a location and Woodcliff was a popular suggestion. They also discussed the possibility of J’s or the Eagles club. Whether or not to do it on a Friday or Saturday was also discussed with everyone agreeing that Friday would probably work the best. Ms. Walker discussed some internal staff issues with circulation. As a result, the director adjusted the circulation fines and fees. Director’s Report – NEWS - George Lawson has a draft version of his report done. KML staff is currently going over the draft to verify that there aren’t any errors and on February 20th George will meet with the Board to go over it. March 14th George will take it to City Council. - We are currently working on streamlining the printers in the building with the hopes of going from 17 printers down to 3. Tina and Tracy are working on the bid process now. - We recently got bids for snow removal and Hurst Lawn Services has been hired. - We are finishing the weeding project and will start a book shuffle to relocate and fix the flow of the fiction collection. - Preparations for the inventory process is underway. Tina, Laura and Elisa will be managing and meeting about this process. - We have an offer to join “One Library” a consortium for SirsiDynix. It would mean migrating our current ILS software Horizon to Symphony sometime next year before we could join. We would could see substantial savings but at a cost of many hours of labor. Tina and Laura are going to meet with SirsiDynix about this. - We are currently working with Midland University to host Lauren Pelon’s music performance in October. PERSONNEL We are starting the process to hire for the final position needing to be filled: Library Aide 20 hours that will be nights and weekends. We also have a 20 hour custodian position open for afternoons, evenings and weekends. MARK YOUR CALENDARS - December 22nd, Gift wrapping for donations to the Humane Society. KML staff to do the wrapping. - We will be closed the 23, 24, 25, 26th of December due to Holiday schedule. - Friends of the Library’s Report – None Presented With no further business, meeting was adjourned at 4:55 p.m. (Signed) by Tina Walker, Library Director