Library Board
Regular MeetingFremont, NE · November 15, 2021
Minutes
Keene Memorial Library Board Meeting
Large Meeting Room / Online via ZOOM
1030 N Broad St, Fremont NE
6:30 P.M.
November 15, 2021
Minutes
Held at the Keene Memorial Library Large Meeting Room and Board President Tom Adamson called the
meeting to order at 6:31 pm.
Roll Call
The following members were present: Tom Adamson, Amanda Moenning, Linda McClain, LeAnn
Rathke and Becky Pence. Also present was Laura England-Biggs, Library Director and Shane Wimer,
Assistant City Administrator. Senior Office Associate Tracy Parr will be recording the meeting minutes.
Notice of Meeting and Agenda
The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the
Administration Office at Keene Memorial Library, 1030 North Broad Street and online at
www.fremontne.gov and distributed. A copy of the open meetings law is posted continually for public
inspection and is located near the entrance of the meeting room.
Agenda
Motion to adopt agenda for November 15, 2021 regular meeting. Board Member McClain moved,
seconded by Board Member Rathke to adopt the agenda for November 15, 2021 Library Board Meeting.
Ayes: Adamson, Moenning, McClain, Rathke and Pence. Motion carried 5-0.
Reading of Minutes
Board Member Moenning moved to dispense with and approve the October 18, 2021 minutes, seconded
by Board Member Pence. Ayes: Adamson, Moenning, McClain, Rathke and Pence. Motion carried 5-0.
Unfinished Business
Policy Manual Update-Genealogy Resources
Library Director Laura England-Biggs stated that it was brought to her attention that the pricing for
printing genealogy research was not updated to .10 cents per page instead of the past .20 cent charge.
When asked why the price was going down she stated that all other black and white printing in the library
is .10 cents per page; the different pricing pre-dates her employment and no longer makes sense.
Motion to accept the proposed change to charges for genealogy printing was made by Board Member
Rathke, seconded by Board Member McClain. Ayes: Adamson, Moenning, McClain, Rathke and Pence.
Motion carried 5-0.
New Business
Discussion on Relocation of the Library During the Expansion Project
Director England-Biggs stated this was on the agenda in case any of the Board Members wanted to
discuss anything having to do with the possible relocation during construction. Some discussion was had
on how we will communicate moving forward with the Park & Recreation Board about the possible use
of the City Auditorium.
Reports
Library Director’s Report Month in Review
She spoke with Paul Gillespie from Transparent Language about the possibility of adding this database to
what we have. The library was given a trial run to try it out and at this time no decisions have been made
as to if we will pursue it.
There was a meeting with Endicott Engravers for information on their engravable bricks for a fundraising
project. We have received samples from two other companies, Endicott’s samples are on the way and one
more company is interested in us considering them.
Many webinars on various topics for the Library and Nebraska Library Association.
A lot of Grant work with Linda McClain.
A presentation to the Cosmopolitan Club with Linda, where we shared news about the Expansion Project.
Bibliostat training, which covers the annual Public Library Data Survey we complete for the Nebraska
Library Commission. It is driven by Institute of Museum and Library Services data requests and
completion is required to maintain our accreditation.
Walk through with an engineering company related to the Expansion Project.
Meeting in Reno as part of the Transforming Teen Services grant project.
Meeting in Hastings as part of NLA presidential duties.
Joint meeting with the Park & Recreation Board.
Proctoring a test for our Iowa Western Community College student.
Meeting in Greenwood for Three Rivers Library System director’s meeting.
Expansion Update:
There was an anonymous donation made last Friday 11/12/2021 for $100,000
We received the Rupert Dunklau matching grant notification last week; it’s a $100,000 matching grant.
There are a couple more grants that will have upcoming press releases.
Friends of the Library Report
Director England-Biggs stated that with not much to discuss so the Friends did not meet in November.
The Pop-Up Book Nook last weekend brought in $431in donations for the Friends.
Friends are gearing up for the March 24th-27th 2022 Book Sale.
Finance
Director England-Biggs reviewed the Finance report, noting that there are some lines that are “over-
spent” due to some of last years encumbrances being rolled over and not cancelled yet. She stated that
was the case with Postage & Printing and that under Other Contractual Services we were high also
because of the fact that we tend to over encumber snow removal to allow for unpredictable weather.
Just before adjourning Director England-Biggs stated that on this Wednesday November 17th we will be
having our Tree Lighting event. This Friday November 19th the library will be hosting Jerry Barlow a
Celtic Fingerstyle Guitarist, and she thanked the Friends of the Library for paying for his hotel room.
With no further business, motion to adjourn was made at 7:10 p.m. with Board Member McClain making
the motion and Board Member Moenning seconding it. Ayes: Adamson, Moenning, McClain, Rathke and
Pence. Motion carried 5-0.
Next meeting will be held in the Large Meeting Room at the Library/ Online via ZOOM, on December
20, 2021 at 6:30 pm.
Prepared by Tracy Parr, Senior Office Associate
Signed by Amanda Moenning, Library Board Secretary
Agenda
Keene Memorial Library Board Meeting
Keene Memorial Library-Downstairs Large Meeting Room / Online via ZOOM
1030 N. Broad St., Fremont, NE
6:30 P.M.
November 15 2021
AGENDA
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Call to Order/Notice of Meeting
1. Roll Call
2. Motion to adopt current agenda for November 15, 2021 regular meeting agenda
3. Dispense with and approve October 18, 2021 minutes (attachment)
4. Unfinished Business
a. Policy Manual Update – Genealogy Resources (attachment)
5. New Business
a. Discuss Relocation of Library During Expansion Project
6. Reports
a. Library Director’s Report
i. Month in Review
ii. Expansion Project Update
b. Friends of the Library Report
c. Finance-Library Expenditures Report (attachment)
7. Adjournment
Next Meeting December 20, 2021 6:30pm – Keene Memorial Library – Large Meeting Room
Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on
November 10, 2021. This meeting is preceded by publicized notice in the Fremont Tribune and
the agenda is displayed in the Administration Office at Keene Memorial Library, 1030 North
Broad Street. A Copy of the Open Meeting Law is posted at the entrances of the meeting rooms.
The Library Board reserves the right to go into Executive Session at any time. The Library
Board reserves the right to adjust the order of items on this agenda.
Keene Memorial Library Board Meeting
Library Large Meeting Room / Online via ZOOM
1030 N Broad St, Fremont NE
6:30 P.M.
October 18, 2021
Minutes
Held at the Keene Memorial Library Large Meeting Room and Board President Tom Adamson called the
meeting to order at 6:30 pm.
Roll Call
The following members were present: Tom Adamson, Amanda Moenning, Linda McClain, LeAnn
Rathke and Becky Pence. Also present was Laura England-Biggs, Library Director. Senior Office
Associate Tracy Parr will be recording the meeting minutes.
Notice of Meeting and Agenda
The meeting was preceded by publicized notice in the Fremont Tribune and the agenda is posted in the
Administration Office at Keene Memorial Library, 1030 North Broad Street and online at
www.fremontne.gov and distributed by email. A copy of the Open Meetings Act is posted continually
for public inspection and is located near the entrance of the meeting room.
Agenda
Motion to adopt agenda for October 18, 2021 regular meeting. Board Member McClain moved, seconded
by Board Member Moenning to adopt the agenda for October 18, 2021 Library Board Meeting. Ayes:
Adamson, Moenning, McClain, Rathke and Pence. Motion carried 5-0.
Reading of Minutes
Board Member Moenning moved to dispense with and approve the September 20, 2021 minutes,
seconded by Board Member Rathke. Ayes: Adamson, Moenning, McClain, Rathke and Pence. Motion
carried 5-0.
New Business
Continuing Education Presentation by Tammi Thiem, Three Rivers Public Library System
Director on Library Trustees: Roles, Responsibility and Relationships
Library Director England-Biggs introduced Tammi Thiem and then allowed her to go over some Tools
for Trustees. She went over trustee competencies, the role of library trustees, some of the differences
between governing & advisory library boards, library mission statements, rules for library board
members, protecting your libraries collection, as well as the responsibilities of the Library Board vs. the
Director. There was also some discussion about accreditation.
Reports
Library Director’s Report
Month in Review:
Numerous radio station visits in rotation with Elisa Cruz, Adult Services Librarian, to promote services
and programs.
City Staff meetings on Mondays with other department heads in attendance.
Additional Grant work with Linda McClain.
The library has restarted in-person storytimes with great response from the community, with at least 25 in
attendance on average each Friday.
Going to meetings of the Learning Center Book Club on Tuesday mornings with Justine Ridder the
Youth Services Librarian.
Library supervisor meeting on Tuesday September 21st.
Nebraska Library Association issues surrounding the Golden Sower Award book list and NLA
Conference meant several other meetings.
HR meeting to discuss new AFSCME contract for hourly employees.
Third Thursday Chat from Diversity Committee was rescheduled to the fourth Thursday.
Set up new budget for materials in Horizon with Tracy Parr; rolled over outstanding orders.
High School job fair with other City and Utilities folks and Sonia Vanderworth.
Interview with LIS student.
Proctored several exams for IWCC student.
Toured Metro Community College to discuss possible partnerships.
Friends Board Meeting.
Halloween Hysteria had 473 participants at the Gallery 92 West event with Justine Ridder reading to
children.
Kiwanis photo op for a $25k pledge.
Covered the radio station for Brian Newton last Monday and was able to share the library message that
we are more than just books.
NLA Conference last Wednesday and Thursday, where Laura received the Mad Hatter Award for 2021.
The library is trying a new calendar system to record statistics for the State Report in 2022.
Hosted a Red Cross Blood Drive Saturday 10/16 that netted 13 units, which was above our target/goal of
10.
Adult book club has remained small but steady. This month’s book is Saving Cee Cee Honeycutt by Beth
Hoffman; meeting is Thursday 10/21 at 7pm in the East Building or on Zoom. Self-Care 101 workshop is
next Monday 10/25 from 7-8 in the Large Meeting Room.
4th Annual Book Character Pumpkin Contest starts this week with dropoff this Wednesday-Friday; voting
takes place Saturday-Thursday and winners will be announced the following Friday.
Expansion Update: The fundraising continues – Director Laura England-Biggs reported that there are
several pending grants with a critical couple of weeks for us coming up and we hope to hear from two
organizations by the end of the month. Smaller donations continue to come in by check or pledge forms.
There is a meeting next Thursday with the Cosmopolitan Club. We are examining time frames with the
architects and owner’s rep and we hope to have more to report next month.
Friends of the Library Report
Director Laura England-Biggs reported that there is a Pop-Up Book Nook scheduled for November 5th &
6th and this will be the final one as the Friends are still planning on a full book sale March 24th-27th 2022.
She also mentioned with much sadness that the Friends lost a truly dedicated Friend Member, Helen
Drumright. She will be remembered for all of her help through the years as a board member, book sorter,
book sale worker and for her homemade cookies too.
Finance
Director England-Biggs reported that there were no surprises with the expenditure report.
With no further business, motion to adjourn was made at 7:28 p.m. with Board Member Moenning
making the motion and Board Member Rathke seconding it. Ayes: Adamson, Moenning, McClain,
Rathke and Pence. Motion carried 5-0.
Next meeting will be held in the Library Large Meeting Room on the first floor / Online via ZOOM, on
November 15, 2021 at 6:30 pm.
Prepared by Tracy Parr, Library Senior Office Associate
Signed by Amanda Moenning, Library Board Secretary
10.4.3. Responsibilities of The Examining Institution
10.4.3.1. Be aware of and agree to the guidelines set forth in
the library's exam proctoring policy.
10.4.3.2. Prior contact between the examining institution
and the proctor is required so that credibility and
testing requirements can be verified.
10.4.3.3. Responsible for informing the test-taker of any
exam guidelines, instructions, or pre-exam
requirements.
10.5. Talking Books
Talking books in digital cartridge format are available from the Library
for the Blind and Physically Handicapped at the Nebraska Library
Commission. Application forms for the talking books service are
available at the circulation desk or online at
http://nlc.nebraska.gov/TBBS/applyforservice.aspx
10.6. Genealogy Research
10.6.1. Keene Memorial Library has a run of Fremont Tribune on
microfilm from 1868 – June 2013. It is available to all
individuals interested in genealogical or historical research.
10.6.2. Staff members have been trained to assist patrons in learning
to operate the microfilm reader/printer, including
loading/unloading film and printing of images.
10.6.3. Requests for obituaries and other articles will be filled by
staff as time permits. Requests that require more than one
(1) hour to complete will be forwarded to a local historian as
needed.
10.6.4. Copies may be sent by U. S. Postal Service at the cost of $.20
10 per page plus postage or emailed via pdf attachment at no
cost.
10.7. Jetpacks/Wireless Hotspots/e-Readers
10.7.1. Wifi hotspots and Kindle e-readers may be borrowed by
Keene Memorial Library card holders ages 19 and above who
have Library cards in good standing (i.e. library card is not
blocked due to unpaid fees or lost material) and who have
proof of permanent Fremont residence.
29
NLFS001 Auditors Trial Balance
Accounting Period: 1/2022
Fund(s): 001 - General Fund
Report Generated on Nov 8, 2021 9:09:08 AM Page 1
Fund: 001 - General Fund
Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two
10/31/2021 Actual Years Actual
001-2031-419.20-12 Communications 100.00 2,500.00 1,100.00 1,300.00 2,400.00 2,400.00
001-2031-419.20-65 Service Agreements 19,855.21 25,000.00 2,160.00 2,984.79 28,026.79 21,525.39
001-2031-419.30-55 Software 5550.00 5,550.00 5,486.10 4,885.56
001-2031-419.30-56 Parts/Mach & Equipment 14000.00 14,000.00 718.66 474.41
001-2031-455.10-10 Salaries/Wages 33,603.01 584,963.00 551,359.99 455,619.12 468,654.57
001-2031-455.10-14 Health Insurance 5,638.45 95,522.00 89,883.55 109,533.37 94,250.09
001-2031-455.10-15 Overtime Wages 335.88 1,750.00 1,414.12 207.10 1,087.97
001-2031-455.10-22 FICA/Medicare 2,515.02 43,786.00 41,270.98 33,230.94 34,569.52
001-2031-455.10-23 Pension 1,099.97 20,537.00 19,437.03 15,721.81 17,792.41
001-2031-455.20-11 Postage & Printing 5,550.00 8,000.00 (2,450.00) 1,600.00 2,400.00
001-2031-455.20-13 Training & Travel 1,217.96 12,000.00 1,691.00 9,091.04 3,016.24 4,607.17
001-2031-455.20-33 Legal Advertising 100.00 100.00 50.13 271.18
001-2031-455.20-41 Utility Services 2,901.34 52,000.00 49,098.66 41,991.45 38,211.98
001-2031-455.20-60 Repairs & Maintenance 130.00 10,000.00 9,870.00 3,787.96 14,381.82
001-2031-455.20-65 Service Agreements 1,337.66 31,500.00 20,798.49 9,363.85 22,735.27 13,063.98
001-2031-455.20-70 Rents 147.57 800.00 447.00 205.43 590.28 591.09
001-2031-455.20-93 Dues & Subscriptions 545.00 18,000.00 79.96 17,375.04 17,049.27 29,458.36
001-2031-455.20-98 Taylor collection 500.00 376.96 123.04 469.19
001-2031-455.20-99 Other Contractual Service 689.13 44,000.00 46,731.96 (3,421.09) 21,436.26 26,825.53
001-2031-455.30-31 Office Supplies 305.92 10,000.00 126.43 9,567.65 3,011.77 2,971.65
001-2031-455.30-35 Printing 500.00 60.00 440.00 767.42
001-2031-455.30-41 Food Supplies 4,000.00 202.96 3,797.04 345.20 597.35
001-2031-455.30-44 Fuel/Oil/Grease 250.00 250.00 33.96 38.98
001-2031-455.30-49 Bldg/Structural Materials 10,000.00 10,000.00 5,435.52 14,516.59
001-2031-455.30-51 Books & Periodicals 6,810.28 135,000.00 110,291.42 17,898.30 139,097.82 149,083.37
001-2031-455.30-63 MV Fuel Parts 37.17 7.99
001-2031-455.30-76 Signs 1,000.00 1,000.00
001-2031-455.30-79 Other Commodities 188.24 10,000.00 99.69 9,712.07 4,382.96 14,443.25
001-2031-455.40-13 Bldg/Improve Acquisition 4,253,229.00 399,525.00 3,853,704.00 193,815.00 32,617.50
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