Library Board

Keene Memorial Library Board Meeting Keene Memorial Library Board Room (1st Floor) 1030 N Broad St, Fremont NE 68025 6:30 P.M. September 16, 2024 AGENDA Call to Order/Notice of Meeting 1. Roll Call 2. Motion to adopt current agenda for the September 16, 2024, regular meeting 3. Dispense with and approve August 19, 2024, minutes (attachment) 4. Reports a. Library Director’s Report i. Month in Review ii. Statistics (attachments) b. Friends of the Library Report c. Finance-Library Expenditures Reports for August 2024 (attachment) 5. Adjournment Next Regular Board Meeting – October 21, 2024, Keene Memorial Library Board Room Agenda posted online at www.fremontne.gov/library and emailed to Library Board members on September 12, 2024. This meeting is preceded by a publicized notice in the Fremont Tribune and the agenda is at the front Circulation Desk of the Keene Memorial Library, 1030 North Broad Street. A Copy of the Open Meetings Act is posted at the entrance of the meeting room. The Library Board reserves the right to go into Executive Session at any time. The Library Board reserves the right to adjust the order of items on this agenda.  Keene Memorial Library Board Meeting Keene Memorial Library Board Room (1st Floor) 1030 N. Broad St, Fremont, NE 6:30 P.M. August 19 2024 Minutes Held in the Keene Memorial Library Board Room (1st Floor) and acting Board President Amanda Moenning called the meeting to order at 6:40 pm Roll Call The following members were present: Tina Barham, Amanda Moenning, and Ryan Fiala. LeAnn Rathke and Becky Pence had excused absences. Also present for the meeting were Laura England-Biggs, Library Director; Jody Sanders, City Administrator; and Sally Ganem, City Council Liaison to the Library Board. Director England-Biggs will be recording the meeting minutes. Notice of Meeting and Agenda This meeting was preceded by a publicized notice in the Fremont Tribune and the agenda posted at the 1st floor circulation desk of the Keene Memorial Library, located at 1030 North Broad Street, and distributed by email. A copy of the Open Meetings Act is posted continually for public inspection and is located near the entrance of the meeting room. Agenda Motion to adopt the current agenda for the August 19, 2024, regular meeting. Board Member Fiala made a motion to adopt the current agenda for the August 19, 2024, Library Board Meeting, and it was seconded by Board Member Barham. Ayes: Barham, Fiala, and Moenning. Motion carried 3-0 with two board members absent. Reading of Minutes Board Member Fiala made a motion to amend the July 15, 2024, Library Board minutes to reflect the proper title for Board Member Moenning under the motion to approve the Agenda, and it was seconded by Board Member Barham. Ayes: Barham, Fiala, and Moenning. Motion carried 3-0 with two board members absent. Board Member Fiala made a motion to approve the amended July 15, 2024, Library Board minutes, and it was seconded by Board Member Barham. Ayes: Barham, Fiala, and Moenning. Motion carried 3-0 with two board members absent. Reports Library Director’s Report Month in Review No action taken.  Statistics No action taken. Friends of the Library Report No report this month. Finance – Library Expenditures Reports for March 2024 No action taken. With no further business, the motion to adjourn was made by Board Member Fiala, seconded by Board Member Barham; Time: 7:02 p.m. Ayes: Barham, Fiala, and Moenning. Motion Carried 3-0 with two members absent. Next Regular Board Meeting will be held September 16, 2024, at 6:30 pm in the Board Room (1st Floor) located at Keene Memorial Library, 1030 N Broad St, Fremont NE. Prepared by Laura England-Biggs, Library Director Signed by Amanda Moenning, Library Board Secretary  How Much Does Your Library Benefit Your Community? KEENE MEMORIAL LIBRARY, FREMONT Total operating revenue (cost to taxpayers): $1,022,885 Total amount that residents would spend without a library: $1,772,347 Population of library legal service area (population served): 27,687 Average annual cost per resident: $37 What would it cost if the library did not exist? The following shows what residents would pay for some of the materials and services provided by the library. The number of uses are based on 2022‐23 fiscal year statistics. What Residents Number of Category Average Cost Would Spend Uses/Circulation On Their Own Adult Items (non‐electronic) 30,380 $20.00 $607,600 Adult Electronic Items (eBooks and 34,923 $9.99 $348,881 Audiobooks) Children's Items (non‐electronic) 44,394 $15.00 $665,910 Children's Electronic Items (eBooks and 3,745 $9.99 $37,413 Audiobooks) Computer Uses 3,828 $29.40 $112,543 Total Amount That Residents Would Spend Without a Library $1,772,347 Total Operating Revenue (Cost to Taxpayers) $1,022,885 Savings $749,462 Libraries also offer programs and other services, which are valuable to the community but are difficult to assign a value. Here are the number of programs offered by the KEENE MEMORIAL LIBRARY in the 2022‐23 fiscal year, and number of attendees: Programs (Audience) Number of Programs Number of Attendees Children’s 139 1,565 Young Adult 0 0 Adult/General Interest 31 3,279 Total 170 4,844  Explanation of Calculations/Values Adult Items $20.00 (average price of new purchase of hardbacks, paperbacks, (non‐electronic) CD’s, and DVD’s) Adult Electronic Items $ 9.99 (typical download from Amazon or similar services, although (eBooks and the average price of Audiobooks is between $20 and $30) Audiobooks) Children’s Items $15.00 (average price of children’s hardbacks, paperbacks, CD’s and (non‐electronic) DVD’s) Children’s Electronic $ 9.99 (typical download from Amazon or similar service) (eBooks and Audiobooks) Computer Use $29.40 (Office supply store cost (e.g. Kinkos) for 1 hour @ .49/minute) Wi‐Fi Use $5.00 (Restaurants provide free Wi‐Fi with purchase. $5.00 represents an average purchase during visit) LIBRARY SERVICES PROVIDED THAT ARE NOT INCLUDED IN THESE CALCULATIONS: Meeting Room Use Library Programs (Adult, Young Adult, Children’s, and Early Literacy) Reference Transactions Use of Databases/Electronic Collections Use of Newspapers and Magazines (both paper and electronic) Computer/Electronic Device Training and Assistance Homework Help Outreach Programs Use of Makerspace Equipment Monthly Statistics Report for Keene Memorial Library Board August 2024 Circulation Total Checkouts 14,792 Physical checkouts 7,223 Download Checkouts 7,569 Cardholders as of the end of the month 8,974 New cards issued this month 170 Borrowers deleted 11 Total items in collection Physical items 53,486 Total OverDrive items 70,319 Total ComicsPlus Items 27,723 Total Freegal Items 18,000,000 Total new physical items 235 Total physical items discarded 190 Programming Number of programs Children's 15 Teens 1 Adults 5 General - Passive Programs 1 Attendance Children's 303 Teens 4 Adults 73 General - Passive Program Participation 5 Book-a-Librarian sessions 3 Homebound Visits 7 Outreach Visits 14 Outreach Attendance 830 Meetings Held 46 Attendance 246 Technology Statistics Website Visits 13,777 WiFi Visits 141 Online Learning 873 Database Research 3,613 Internet Computer Lab Use 444 Public Printing 1,758 Borrowers Added and Deleted - as of 8/2024 320 Total Additions 254 240 210 216 199 169 166 165 160 142 Total 84 80 Deletions 80 48 59 49 580 38 26 29 29 2 0 600 400 200 2 8 8 2 6 3 1 4 13 8 8 11 9 5 11 0 2023 2023 2023 2023 2023 2024 2024 2024 2024 Mar May Jul Sep Nov Jan Mar May Jul 1  NLFS001 Auditors Trial Balance Accounting Period: 11/2024 Fund(s): 001 - General Fund Report Generated on Sep 9, 2024 9:14:34 AM Page 1 Fund: 001 - General Fund Account Account Description FYTD through Original Budget Encumbered Budget Balance Prior Year Prior Two Years 8/31/2024 Actual Actual 001-2031-419.20-12 Communications 1,126.80 1,600.00 9,681.60 (9,208.40) 3,140.72 1,221.18 001-2031-419.20-65 Service Agreements 31,224.96 38,860.00 7,635.04 22,768.39 24,748.71 001-2031-419.20-99 Other Contractual Service 4,009.52 (4,009.52) 747.50 001-2031-419.30-55 Software 3,961.20 (3,961.20) 5,744.75 2,485.72 001-2031-419.30-56 Parts/Mach & Equipment 20,678.61 4,000.00 (16,678.61) 3,792.40 1,888.51 001-2031-455.10-10 Salaries/Wages 557,959.19 750,175.00 192,215.81 567,134.01 593,882.41 001-2031-455.10-14 Health Insurance 183,098.75 111,116.00 (71,982.75) 92,456.82 91,737.05 001-2031-455.10-15 Overtime Wages 260.24 1,250.00 989.76 145.59 1,308.32 001-2031-455.10-22 FICA/Medicare 39,506.64 55,725.00 16,218.36 41,847.64 43,984.55 001-2031-455.10-23 Pension 20,596.25 27,392.00 6,795.75 23,545.65 20,200.48 001-2031-455.20-11 Postage & Printing 809.00 2,000.00 2,425.00 (1,234.00) 1,600.00 1,607.76 001-2031-455.20-13 Training & Travel 7,504.89 8,500.00 995.11 2,442.49 7,134.79 001-2031-455.20-14 Freight & Express 27.00 (27.00) 001-2031-455.20-33 Legal Advertising 47.32 100.00 52.68 419.92 61.13 001-2031-455.20-41 Utility Services 60,145.79 52,000.00 (8,145.79) 37,286.30 40,264.00 001-2031-455.20-60 Repairs & Maintenance 4,532.26 5,000.00 2,660.13 (2,192.39) 2,342.20 4,446.48 001-2031-455.20-65 Service Agreements 43,674.44 39,745.00 13,137.26 (17,066.70) 15,258.26 21,451.42 001-2031-455.20-70 Rents 510.28 800.00 320.00 (30.28) 1,280.28 4,099.28 001-2031-455.20-93 Dues & Subscriptions 1,962.40 1,100.00 (862.40) 17,503.68 17,037.25 001-2031-455.20-98 Taylor collection 500.00 500.00 259.06 001-2031-455.20-99 Other Contractual Service 16,746.99 45,800.00 4,187.74 24,865.27 210,585.66 59,801.22 001-2031-455.30-31 Office Supplies 10,854.42 8,000.00 154.99 (3,009.41) 3,740.37 2,770.59 001-2031-455.30-35 Printing 154.77 500.00 141.00 204.23 150.00 670.27 001-2031-455.30-41 Food Supplies 571.67 3,000.00 2,428.33 55.68 114.28 001-2031-455.30-44 Fuel/Oil/Grease 31.56 200.00 168.44 52.65 78.85 001-2031-455.30-49 Bldg/Structural Materials 7,331.66 10,000.00 141.00 2,527.34 3,206.03 5,117.72 001-2031-455.30-51 Books & Periodicals 124,876.08 150,000.00 44,208.98 (19,085.06) 117,167.29 116,671.86 001-2031-455.30-63 MV Fuel Parts 145.72 693.73 001-2031-455.30-76 Signs 233.59 1,000.00 766.41 001-2031-455.30-79 Other Commodities 28,920.31 10,000.00 1,663.41 (20,583.72) 1,479.79 15,280.95 001-2031-455.40-11 Furniture & Fixtures 415,496.48 550,000.00 9,370.99 125,132.53 001-2031-455.40-13 Bldg/Improve Acquisition 1,596,474.80 3,210,000.00 80,284.23 1,533,240.97 7,164,820.32 319,774.33 001-2031-455.40-99 Other Capital Outlay 161,000.00 161,000.00 3,748.00 001 - General Fund Total User Name: Laura Anderson 3,183,327.87 5,249,363.00 168,376.33 1,897,658.80 8,343,860.61 1,399,539.40