Park & Recreation Board

AGENDA MINUTES OF PARKS & RECREATION BOARD MEETING Monday, January 10rd, 2022 Fremont City Auditorium/Zoom – 7pm Present: Dan Moran, Aaron Paden, Wendy Eairleywine, Ashley Washburn, Connie Giese, Nate Schwanke, Nick Hansen, Tammy McKeighan, Councilmen Dev Sookram, and Mayor Joey Spellerberg. Zoom: Dian Christensen Hillis and Jody Sanders 1. Call to Order: Meeting was called to order at 7:00pm by Chairman Moran. The agenda displayed at City Hall, 400 E Military and was distributed to the Park Board, Mayor and City Council on January 5th, 2022 and is open to the public. The open meeting law is posted continually for public inspection. 2. Roll Call: Roll Call showed members Eairleywine, Giese, Paden, Moran and Washburn present; Zoom: Christensen Hillis. Joey Spellerberg, Mayor was also present as guest. Jody Sanders, Interim City Administrator was present on Zoom as guest. 3. Open Meeting Law posted for public review. 4. Reading of the Parks & Recreation Board Minutes, November 8th, 2021.Paden moved to suspend the reading since the board has read them, seconded by Giese, to suspend the reading of November 8th minutes. Motion carried 5-0 5. Requests by Antique Car Club to host Car showing at John C. Fremont Park. The event will run June 2nd – September 29th on Thursday evenings. Schwanke discussed the request of Antique Car Club showing at John C. Fremont Park. Moran amended a request for the Antique Car Club with proof of insurance and use of John C. Fremont Park weather and space permitting. Seconded by Earleywine. Motion carried 5-0 6. Recreation Report –Schwanke *Senior Center Update: Schwanke provide update on Senior Center. Senior Center attendance in increasing monthly. *Winter Recreation report: Schwanke provide update on Free Skate and Bowling over December and January. Anywhere from 250-300 attended the free skate dates. Bowling had 35 participants. 7. Director Report- Hansen *Auditorium project: Hansen discussed project to install CAT 6 cable to meeting room to allow wifi access. Fremont Electric received the bid. Update on moving Library over to Auditorium in June was going to be pushed back to mid- September to beginning of October. Hansen discussed possibly opening up the rooms and arena to the public for the months that are possibly open now.  * Johnson Park project: Hansen discussed Parks poured the concreate slab for the bench dedicated to the late director Koski. The bench will be located on the North side of the Kiwanis playground. Keep Fremont Beautiful will be do a dedication in the Spring time. *Parks/Forestry update: Hansen discussed the parks placed the Christmas decorations downtown and transitioning to winter equipment and winterized restrooms and facilities. Hansen discussed an update to Rotary park replacement of a transfer point. Parks removed the transfer point to see if Cunningham Recreation could repair and coat the equipment but could not match the equipment. The transfer point equipment is in a bid process. *Open Positions: Hansen discussed there’s still 3 positions open still (Maintenance worker III, part-time custodian friendship center, and Events Maintenance Supervisor). Hansen discussed there could be a Maintenance Worker II shifting over to Maintenance Worker III. Maintenance Worker III has been open for more than 200 days. Hansen discussed possibly eliminated Events Maintenance Supervisor and part-time custodian Friendship Center if there can be a cleaning contract reached. *Facility cleaning contracts/leases: Hansen discussed having a contracted service for quotes for contract cleaning for 3 facilities (Auditorium, Christensen Arena, and Friendship Center). Hansen discussed the cleaning contract has been updated in the open bid process. *CivicRec software: Hansen discussed possibly looking to move to CivicRec software. CivRec is an integrated software that would allow us to take registrations online and would allow them to sign the contracts online. CivRec carries the functionality to be used in all of our departments (parks, recreation, facilities, cemetery, aquatics, and friendship center). Hansen discussed the biggest concern if migrating to CivRec is it financially feasible at this time. *Capital Improvement Plan: Hansen discussed the biggest project for the capital campaign improvements would be to demo the sexton house and rebuild an office. Options are being looked at if they will rebuild on same plot or different location. 8. Next Meeting – Monday, February 7th, 2022, 7pm, Fremont City Auditorium/Zoom. 9. Adjournment- Motion was made by Giese, seconded by Washburn to adjourn. Motion carried. Meeting adjourned at 7:27pm. Respectfully submitted, Nicholas Hansen, Secretary I, the undersigned, the Secretary for the Parks and Recreation Board, Fremont, Nebraska, hereby certify that all of the subjects included in the attached proceedings were contained in the notice of said meeting of January 10, 2022 kept continually current and available for public inspection at the Parks & Recreation Office; that such subjects were contained in said notice for at least twenty-four hours prior to said meeting; that the minutes of the Park Board of the Parks and Recreation Department, Fremont, Nebraska were in written form and available for public inspection prior to the next convened meeting of said body. IN WITNESS WHEREOF, I have hereunto set my hand this 13th day of January, 2022. Nicholas Hansen, Director of Parks & Recreation January 10, 2022