Park & Recreation Board

AGENDA MINUTES OF PARKS & RECREATION BOARD MEETING Monday, February 7th, 2022 Fremont City Auditorium/Zoom – 7pm Present: Dan Moran, Dian Christensen-Hills, Aaron Paden, Connie Giese, Nate Schwanke, Nick Hansen, Tammy McKeighan, and Councilmen Dev Sookram. 1. Call to Order: Meeting was called to order at 7:03pm by Chairman Moran. The agenda displayed at City Hall, 400 E Military and was distributed to the Park Board, Mayor and City Council on February 2nd, 2022 and is open to the public. The open meeting law is posted continually for public inspection. 2. Roll Call: Roll Call showed members Eairleywine, Giese, Paden, Moran and Washburn present; Zoom: No one present 3. Open Meeting Law posted for public review. 4. Reading of the Parks & Recreation Board Minutes, January 10th, 2021. Paden moved to suspend the reading since the board has read them, seconded by Giese, to suspend the reading of January 10th minutes. Motion carried. 5. Recreation Report –Schwanke *Senior Center Update: Schwanke provide update on Senior Center. Senior Center will be getting new chairs to replace the current chairs. Schwanke mention Valentine Day will have special music and entertainment that was moved to Monday that usually takes place on Wednesday. *Summer Recreation report: Schwanke provide update on bids that are out for summer parts. Schwanke is working on summer brochure and will take it Fremont tribune for review and print. Christensen-Hills commented if the summer brochure is put in ESL format. Schwanke will look what the cost would be to also put the brochure in ESL format. Moran commented on marketing summer program. Schwanke provided update on marketing and restructuring summer programs to help able to run the programs with staff shortage. 6. Director Report- Hansen *Auditorium project: Hansen discussed CAT6 is being installed. Once completed IT will make sure auditorium will have WIFI access. Hansen provided an update on moving the Library over to Auditorium is scheduled to move over in June. Hansen discussed that he has been in visiting with director Biggs about protecting the floors from scratches and the weight distribution. Hansen discussed BLT and Johnson controls came out to look at the HVAC system that has been causing issues. BLT and Johnson believed there was an airflow issue and had resolved the issue.  Johnson control will run a network cable into the control panel that will allow our parks department full access of the controls. *GeoKey-Hansen discussed P&R has been working with Geokey a local come that provides security and keyless entry opportunities. The software allows certain users certain times to be able to unlock a door. Hansen discussed they would like to pursue this at Christensen Field Complex. Hansen discussed that they are visiting with prime communications to see if their company can provide the same features. The city already works with prime communication. Once quotes and services are reviewed Hansen will bring it to discussion with Christensen task force for possible funding. *Parks Update- Hansen discussed the P&R department has created a P&R Facebook page. The page can be followed at cityoffremontparksandrecreation. Hansen discussed parks crews are preparing for spring weather, repairing lights at Johnson park clock tower, and park maintenance. Hansen discussed the forestry trek lift bucket has been replaced and operational. Hansen discussed closure of the tree debris and brush starting February 12th-April 9th on Saturdays due to miss use by residents and commercial use. Hansen discussed if there was a storm that comes through it could be reopened on a needed basis. Hansen discussed that the city was approached by an individual to purchase the west side of Masonic park. Board members discussed different scenarios. Giese motioned to move discussion on the purchase of a portion of Masonic park to March 5th board meeting. Paden seconded. Motion carried *Pool Update-Hansen discussed there are some maintenance repairs that need attention. The compressor that creates the waves needs replaced, hydrostatic bucket, interior/exterior repairs on flume slides. Parts for the wave machine are a minimum of 12 weeks out. We did have an increase in maintenance repairs in this year’s budget and next years budget. Board discussed the wave machine and hydrostatic bucket would be a high priority to have run before the pool opens. *Open Positions: Hansen discussed a full time Maintenance Worker II is open and numerous summer part-time positions are open. Hansen discussed that HR and the city will have a March 1st job fair open to the public. *Facility cleaning contracts/leases: Hansen discussed contract agreement or lease agreement discussion has taken place with Fremont Soccer Club. Hansen mentioned the discussion include pricing, schedules, and maintenance. Board discussion suggested there needs to be clarity the new contract. *CivicRec software: Hansen discussed another follow-up about website will take place in February. Fremont CVB (Convention and Visitors Bureau) reached out to Hansen last month about a grant opportunity that might be able to offset some cost of the software. Hansen applied for the grant and it will go through the process in February. Hansen mentioned they won’t move forward with CivicRec until grant decision. *Capital Improvement Plan: Hansen discussed writing the RFP for Sexton new office. Mentioned Jeff (Sexton) moved over to the friendship center for a temporarily office. Hansen discussed working on an RFP for Splash Station to sandblast and repaint the pool. 7. Next Meeting – Monday, March 7th, 2022, 7pm, Fremont City Auditorium/Zoom. 8. Adjournment- Motion was made by Giese, seconded by Christensen to adjourn. Motion carried. Meeting adjourned at 7:52pm. Respectfully submitted, Nicholas Hansen, Secretary I, the undersigned, the Secretary for the Parks and Recreation Board, Fremont, Nebraska, hereby certify that all of the subjects included in the attached proceedings were contained in the notice of said meeting of February 7th, 2022 kept continually current and available for public inspection at the Parks & Recreation Office; that such subjects were contained in said notice for at least twenty-four hours prior to said meeting; that the minutes of the Park Board of the Parks and Recreation Department, Fremont, Nebraska were in written form and available for public inspection prior to the next convened meeting of said body. IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of February, 2022. Nicholas Hansen, Director of Parks & Recreation February 7th, 2022