Park & Recreation Board

AGENDA MINUTES OF PARKS & RECREATION BOARD MEETING Monday, May 1st, 2023 City Hall 2nd Floor Conference Room– 7pm Present: Dian Christensen-Hills, Aaron Paden, Connie Giese, Wendy Eairleywine, Nate Schwanke, Nick Hansen, and Tammy McKeighan. 1. Call to Order: Meeting was called to order at 7:00pm by Chairman Giese. The agenda displayed at City Hall, 400 E Military and was distributed to the Park Board, Mayor and City Council on April 26th, 2023 and is open to the public. The open meeting law is posted continually for public inspection. 2. Roll Call: Roll Call showed members Giese, Paden, Eairleywine, and Christensen-Hills present. Absent: Moran, Washburn 3. Open Meeting Law posted for public review. 4. Reading of the Parks & Recreation Board Minutes, April 3rd, 2023. Christensen-Hillis moved to suspend the reading since the board has read them, seconded by Eairleywine, to suspend the reading of April 3rd minutes. Motion carried. 5. Request by J.C.F. Days Inc. for use of city property and closure of streets. JCF park (No Splash Pad), Christensen Field, Clemmons Park, Barnard Park, and Splash Station July 13th-16th. Board discussed the request and see no issues with asking for usage of parks. Motion was made by Eairleywine. Seconded by Giese. Motion carried 6. Request by Main Street of Fremont for usage of city property and closure of streets for Concerts in the Park, Crazy Days, Hispanic Festival, Halloween Hysteria, and Christmas Walk events. Board discussed the request and see no issues with asking for usage of parks. Motion was made by Christensen-Hills. Seconded by Paden. Motion carried 7. Request by Fremont First Untied Methodist Church for use of J.C.F Park on June 16th for movie in the park. Board discussed the request and see no issues with asking for usage of park. Motion was made by Christensen-Hills. Seconded by Eairleywine. Motion carried 8. Recreation Report – Schwanke *Recreation report: Schwanke discussed the process of hiring summertime help. Schwanke discussed parks are looking good and should have a full staff. Schwanke discussed the brochures are in print and thanked Dan Moran’s class for also translating the brochure in Spanish this year. Schwanke discussed Mother’s Day Brunch recreation program set on Mother’s Day, the program is a free will donation and donations will go to the Friendship Center.  Schwanke discussed baseball and softball tournaments that have come through over the month and how the fees have changed. 9. Director Report- Hansen *Auditorium project: Hansen discussed construction progress being made. Hansen discussed projected move date is November 2023 and P&R will open facility back up in January if no issues occur. *Parks Update- Hansen discussed the progress on Ronin pool and all work is on schedule to finish before opening day and P&R will install the lockers for a complete renovation. Hansen discussed the exterior slides are schedule will have a final walk-thru May 2nd and the project has come along nicely. Hansen discussed P&R maintenance met with Navitas controls that monitor the HVAC at Christensen Field. We have a year left of the contract and then staff will need to set occupied and pre-occupied modes for events. Hansen discussed the community garden plots are all filled and next year there will be a new numbering system for making tracking easier. Hansen discussed P&R had to shut down irrigation and a few restrooms do to a cold influx but everything is open again. Hansen discussed the new expression swing was installed in April at Clemmons but the baby seat was vandalized and a new pin is being ordered for replacement. Hansen discussed the P&R crew has started to work on Splash and Ronin pools. Hansen discussed there was some concern on the boilers for the restrooms. Hansen discussed that P&R has been spearheading public transportation and trying to roll out the program in July since ENOA will no longer offer public transportation. P&R board had some questions and concerns about public transportation. *Forestry update Hansen mentioned that the EDA grant for Hormel and Wildwood park was scheduled for notice in March but has been pushed back to June for infrastructure. Hansen discussed forestry crew has cleared Oak trail at Hormel. There’s been trees down over some of the trail. Hansen discussed Miliken park had an Arbor Day celebration as P&R planted a tree and the mayor gave a proclamation during program, the program is part of our application for Tree City USA. It was a cold and rainy day but Miliken Elementary, Friends of Parks, Keep Fremont Beautiful, P&R board members, and mayor was present for the program. *Capital Improvement Plan: Hansen discussed that P&R staff have been working on the future capital improvement plans and the major CIP for this budget cycle was Cemetery office, Van Anda Restroom, and Agri Lime for CF and Ronin fields. 10. Next Meeting – Monday, June 5th, 2023, 7pm, City Hall 2nd Floor Conference Room. 11. Adjournment- Motion was made by Eairleywine, seconded by Giese to adjourn. Motion carried. Meeting adjourned at 7:34pm. Respectfully submitted, Nicholas Hansen, Secretary I, the undersigned, the Secretary for the Parks and Recreation Board, Fremont, Nebraska, hereby certify that all of the subjects included in the attached proceedings were contained in the notice of said meeting of May 1st, 2023 kept continually current and available for public inspection at the Parks & Recreation Office; that such subjects were contained in said notice for at least twenty-four hours prior to said meeting; that the minutes of the Park Board of the Parks and Recreation Department, Fremont, Nebraska were in written form and available for public inspection prior to the next convened meeting of said body. IN WITNESS WHEREOF, I have hereunto set my hand this 11th day of May, 2023. Nicholas Hansen, Director of Parks & Recreation May 1st, 2023