Utility and Infrastructure Board (June 2017 - Present)

CITY OF FREMONT UTILITY AND INFRASTRUCTURE BOARD November 24, 2020 - 4:00 P.M. A meeting of the Utility and Infrastructure Board was held on November 24, 2020 at 4:00 p.m. in the 2nd floor meeting room at 400 East Military, Fremont, Nebraska and via Zoom. The meeting was preceded by publicized notice in the Fremont Tribune and the agenda displayed in the Municipal Building. The meeting was open to the public. A continually current copy of the agenda was available for public inspection at the office of the City Administrator, 400 East Military. The agenda was distributed to the Utility and Infrastructure Board on November 20, 2020 and posted, along with the supporting documents, on the City’s website. A copy of the open meeting law is posted continually for public inspection. ROLL CALL Roll call showed Board Members Shelso, Sawtelle, Bolton, and Wiese present. Member Larson absent. 4 present, 1 absent. Others in attendance included Brian Newton, City Administrator; Troy Schaben, Asst City Admin – Utility; Jody Sanders, Dir. of Finance; Lottie Mitchell, Executive Assistant; Alan Kaspar, Dir. Electrical Engineering; Jeff Shanahan, Power Plant Supt.; Dave Goedeken, Director of Public Works; and Dean Kavan, Stores Supervisor. CONSENT AGENDA Moved by Member Shelso and seconded by Member Wiese to approve items 3 and 4 (Minutes from November 10, 2020 and Accounts Payable through November 24, 2020. Ayes: Sawtelle, Wiese, Shelso, and Bolton. Motion carried 4-0. CONSIDER PURCHASE OF BOBCAT COMPACT EXCAVATOR FOR THE STREET DEPARTMENT. Goedeken gave overview. Moved by Member Wiese and seconded by Member Bolton to recommend City Council approve the purchase of a Bobcat Compact Excavator for the Street Department using State Contract #15336 in the amount of $55,375.38 from Titan Machinery. Ayes: Sawtelle, Shelso, Wiese, and Bolton. Motion carried 4-0. CONSIDER PURCHASE OF 2021 CHEVROLET 3500 HEAVY-DUTY, FOUR-WHEEL DRIVE, REGULAR CAB PICKUP TRUCK WITH SNOWPLOW FOR THE WATER DEPARTMENT. Kavan gave overview. Moved by Member Bolton and seconded by Member Shelso to recommend City Council approve the purchase of 2021 Chevrolet 3500 heavy-duty, four-wheel drive, regular cab pickup with snowplow for Water Department using State Contract #3087-19- 2510 in the amount of $41,970.75 from Sid Dillon. Ayes: Shelso, Sawtelle, Wiese, and Bolton. Motion carried 4-0. CONSIDER PURCHASE OF 2021 CHEVROLET 3500 HEAVY-DUTY, FOUR-WHEEL DRIVE, DOUBLE CAB PICKUP TRUCK FOR THE DISTRIBUTION DEPARTMENT. Kavan gave overview. Moved by Member Shelso and seconded by Member Wiese to recommend City Council approve the purchase of 2021 Chevrolet 3500 heavy-duty, four-wheel drive, double cab pickup truck for the Distribution Department using State Contract #3087-19- 2510 in the amount of $33,694.30 from Sid Dillon. Ayes: Shelso, Sawtelle, Wiese, and Bolton. Motion carried 4-0. CONSIDER PURCHASE OF 2021 FORD SUPER DUTY F-350 XL FOUR-WHEEL DRIVE, SUPER-CAB PICKUP TRUCK FOR THE SEWER DEPARTMENT. Kavan gave overview. Moved by Member Bolton and seconded by Member Wiese to recommend City Council approve the purchase of 2021 Ford Super Duty F-350 XL four-wheel, 1 super-cab pickup truck for the Sewer Department using State Contract #3087-19-2510 in the amount of $32,840.00 from Sid Dillon. Ayes: Shelso, Sawtelle, Wiese, and Bolton. Motion carried 4-0. CONSIDER PROPOSAL FROM NOVATECH FOR SUBSTATION H SCADA SYSTEM INTEGRATION. Kaspar gave overview. Moved by Member Bolton and seconded by Member Shelso to recommend City Council approve the proposal from Novatech for Substation H SCADA system integration in the amount of $41,820.95. 63.63%, or $26,610.67, to be reimbursed by WholeStone, the remaining $15,210.28 is the City’s fiscal responsibility. Ayes: Shelso, Sawtelle, Wiese, and Bolton. Motion carried 4-0. RECEIVE TRAFFIC COMMITTEE REPORT AND CONSIDER RECOMENDATIONS. Goedeken gave overview. Moved by Member Shelso and seconded by Member Bolton receive the October 20, 2020 Traffic Committee Report and recommend City Council consider recommendations. Ayes: Shelso, Sawtelle, Wiese, and Bolton. Motion carried 4-0. CONSIDER AGREEMENT WITH FELSBURG, HOLT, AND ULLEVIG (FHU) FOR STORMWATER PROGRAM SUPPORT SERVICES. Goedeken gave overview. Moved by Member Wiese and seconded by Member Bolton to recommend City Council approve the agreement with Felsburg, Holt, and Ullevig (FHU) for Stormwater Program support services in the amount of $55,375.38. Ayes: Sawtelle, Shelso, Wiese, and Bolton. Motion carried 4-0. CONSIDER AGREEMENT WITH OMAHA PUBLIC POWER DISTRICT (OPPD) FOR ENERGY MARKETING AND METER AGENT SERVICES. Shanahan gave overview. Moved by Member Wiese and seconded by Member Bolton to recommend City Council approve the agreement with Omaha Public Power District (OPPD) for energy marketing and meter agent services. Ayes: Sawtelle, Shelso, Wiese, and Bolton. Motion carried 4-0. DISCUSS HEDGING AND THE PROPOSED HEDGING AGREEMENT WITH CENTRAL PLAINS ENERGY PROJECT. Schaben and Newton gave overview. Newton to bring hedging policy and sample agreement to next meeting. No motion received. CITY ADMINISTRATOR UPDATE (NO BOARD ACTION IS REQUESTED). a. Newton gave update on COVID-19 and delivery of services. ADJOURNMENT Moved by Member Bolton and seconded by Member Shelso to adjourn at 4:44 p.m. Ayes: Wiese, Sawtelle, Shelso, and Bolton. Motion carried 4-0. ______________________________ ____________________________ Allen Sawtelle, Chairman Janet Larsen _______________________ ______________________ ___________________ David Shelso Michelle Wiese Gary Bolton 2