Utility and Infrastructure Board (June 2017 - Present)

CITY OF FREMONT UTILITY AND INFRASTRUCTURE BOARD December 29, 2020 - 4:00 P.M. A meeting of the Utility and Infrastructure Board was held on December 29, 2020 at 4:00 p.m. in the 2nd floor meeting room at 400 East Military, Fremont, Nebraska and via Zoom. The meeting was preceded by publicized notice in the Fremont Tribune and the agenda displayed in the Municipal Building. The meeting was open to the public. A continually current copy of the agenda was available for public inspection at the office of the City Administrator, 400 East Military. The agenda was distributed to the Utility and Infrastructure Board on December 23, 2020 and posted, along with the supporting documents, on the City’s website. A copy of the open meeting law is posted continually for public inspection. ROLL CALL Roll call showed Board Members Shelso, Sawtelle, Bolton, Larsen, and Wiese present. 5 members present, 0 absent. Others in attendance included Brian Newton, City Administrator; Troy Schaben, Asst City Admin – Utility; Lottie Mitchell, Executive Assistant; Alan Kaspar, Dir. Electrical Engineering; Keith Kontor Water & Wastewater Superintendent; Dave Goedeken, Director of Public Works; and Jody Sanders, Director of Finance. CONSENT AGENDA Moved by Member Shelso and seconded by Member Wiese to approve items 3 and 4 (Minutes from December 8, 2020 and Accounts Payable through December 29, 2020). Ayes: Sawtelle, Wiese, Shelso, Larsen and Bolton. Motion carried 5-0. CONSIDER CERTIFICATION OF CITY STREET SUPERINTENDENT FOR CALENDAR YEAR 2020. Goedeken gave overview. Moved by Member Bolton and seconded by Member Wiese to recommend City Council approve the resolution authorizing the Mayor to sign the 2020 Street Superintendent Certification for calendar year 2020. Ayes: Sawtelle, Shelso, Larsen, Wiese, and Bolton. Motion carried 5-0. CONSIDER APPOINTMENT OF MARK VYHLIDAL AS THE FREMONT STREET SUPERINTENDENT FOR CALENDAR YEAR 2021. Goedeken gave overview. Moved by Member Shelso and seconded by Member Larsen to recommend City Council approve the resolution designating Mark Vyhlidal as the Fremont Street Superintendent for calendar year 2021. Ayes: Shelso, Sawtelle, Larsen, Wiese, and Bolton. Motion carried 5-0. CONSIDER RENEWAL OF NEBRASKA DEPARTMENT OF TRANSPORTATION (NDOT) MAINTENANCE AGREEMENT. Goedeken gave overview. Moved by Member Bolton and seconded by Member Shelso to recommend City Council approve the resolution to approve the renewal of Nebraska Department of Transportation Maintenance Agreement No. 11. Ayes: Shelso, Sawtelle, Larsen, Wiese, and Bolton. Motion carried 5-0. CONSIDER SUPPLEMENTAL DESIGN AGREEMENT WITH CIVIL SOLUTIONS, LLC FOR PHASE II DESIGN SERVICE ON THE JOHNSON ROAD SOUTH UNION PACIFIC RAILROAD CROSSING IMPROVEMENTS PROJECT. Goedeken gave overview. Moved by Member Shelso and seconded by Member Bolton to recommend City Council approve the resolution to award Supplemental Design Agreement with Civil Solutions, LLC for Phase II Design Service on the Johnson Road South Union Pacific 1 Railroad Crossing Improvements Project in the amount of $21,162.50. Ayes: Shelso, Sawtelle, Larsen, Wiese, and Bolton. Motion carried 5-0. CONSIDER BID FOR PURCHASE OF 15kV PRIMARY UNDERGROUND DISTRIBUTION CABLE. Kaspar gave overview. Moved by Member Wiese and seconded by Member Shelso to recommend City Council award bid to Wesco for purchase of 15kV Primary Underground Distribution Cable in the amount of $215,712.00. Wholestone Farms to reimburse 63.63% or $137,257.55. City fiscal responsibility is $78,454.45 or 36.37%. Ayes: Shelso, Sawtelle, Larsen, Wiese, and Bolton. Motion carried 5-0. CONSIDER WELLFIELD NATIVE GRASS LEASE. Schaben gave overview. Moved by Member Bolton and seconded by Member Wiese to recommend City Council award Wellfield Native Grass Lease to James Lichtenberg for 2021- 2025 for $36,000 annually. Ayes: Shelso, Sawtelle, Larsen, Wiese, and Bolton. Motion carried 5-0. CITY ADMINISTRATOR UPDATE (NO BOARD ACTION IS REQUESTED). a. Newton gave update on COVID-19 and delivery of services. b. Wastewater Treatment Plant Update – Kontor gave update. ADJOURNMENT Moved by Member Bolton and seconded by Member Shelso to adjourn at 4:28 p.m. Ayes: Wiese, Sawtelle, Shelso, Larsen and Bolton. Motion carried 5-0. 2