Utility and Infrastructure Board (June 2017 - Present)

CITY OF FREMONT UTILITY AND INFRASTRUCTURE BOARD July 9, 2024 - 4:00 P.M. A meeting of the Utility and Infrastructure Board was held on July 9, 2024, at 4:00 p.m. in the 2nd floor meeting room at 400 East Military, Fremont, Nebraska. The meeting was preceded by publicized notice in the Fremont Tribune and the agenda displayed in the Municipal Building. The meeting was open to the public. A continually current copy of the agenda was available for public inspection at the office of the City Administrator, 400 East Military. The agenda was distributed to the Utility and Infrastructure Board on July 5, 2024, and posted, along with the supporting documents, on the City’s website. A copy of the open meeting law is posted continually for public inspection. ROLL CALL Roll call showed Board Members Hiatt, Wilson, Wiese, Hansen, Bolton present. 5 members present, 0 absent. Others in attendance included Patty Hernandez, Grant Assistant; Jeff Shanahan, Utility Gen. Mgr.; Troy Schaben, Asst. Utility Gen. Mgr.; Dan Reznicek, Plant Supt.; Jenn Nabb, Dir. of Finance, Gary Ogden, Gas System Supt.; Ryon Palmer, Fleet Manager; Travis Jacott, City Attorney, and Council Member Mark Jensen, UIB Liaison. CONSENT AGENDA Moved by Member Bolton and seconded by Member Hiatt to approve items 3 and 4 (Minutes from June 25, 2024 meeting and Accounts Payable through July 9, 2024). Ayes: Hansen, Wilson, Hiatt, Wiese, Bolton. Motion carried 5-0. REGULAR AGENDA: Consider Award of Bid to Penro Construction for the Lift Station Replacement 2024. Schaben gave overview and answered questions. Moved by Member Hansen and Seconded by Member Bolton to recommend to City Council to Award Bid for the Lift Station Replacement 2024 to Penro Construction in the amount of $229,643.40 budgeted. Ayes: Bolton, Hansen, Hiatt, Wilson, Wiese. Motion carried 5-0. Consider Amendment to Engineering Services Contract for the Traffic Signal Improvements Project with JEO Consulting Group, Inc. Schaben gave overview and answered questions. Moved by Member Bolton and Seconded by Member Wilson to recommend to City Council to approve amendment to engineering services contract with JEO Consulting Group, Inc. in the amount of $17,310.00. Ayes: Wiese, Wilson, Hansen, Hiatt, Bolton. Motion carried 5-0. Consider Award of Contract for Jack Sutton Sidewalk Project to J.F. Concrete Partners. Schaben gave overview and answered questions. Moved by Member Wilson and Seconded by Member Hansen to recommend to City Council to Award contract for Jack Sutton Sidewalk Project to lowest responsible bidder J.F. Concrete Partners in the amount of $90,162.80. Ayes: Wilson, Bolton, Wiese, Hansen, Hiatt. Motion carried 5-0. Consider Change Order and Final Pay Application No. 6 to Complete Final Acceptance of Lincoln Avenue Asphalt Overlay Project. Schaben gave overview. Moved by Member Hiatt and Seconded by Member Hansen to recommend to City Council to acceptance of the Lincoln Avenue Asphalt Overlay Project Change Order and Final Pay Application No. 6 in the amount of $137,025,00. Ayes: Bolton, Hiatt, Wilson, Wiese, Hansen. Motion carried 5-0. Consider Change Order and Final Pay Application No. 4 to Complete Howard St South Paving District Project. Schaben gave overview. Moved by Member Wilson and Seconded by Member Bolton to recommend to City Council to acceptance of the Howard St South Paving District Change Order and Final Pay Application No. 4 in the amount of $4,173.25. Ayes: Wiese, Hansen, Bolton, Hiatt, Wilson. Motion carried 5-0. Consider Purchase of a 1-Ton SRW 4x4 Long Box with CM Flatbed from Sid Dillion Chevrolet. Palmer gave overview. Moved by Member Bolton and Seconded by Member Hiatt to recommend to City Council to authorize a purchase of 1-Ton SRW 4x4 Long Box with CM Flatbed from Sid Dillion in the amount of $67,452.00 plus tax. Ayes: Hansen, Bolton, Wilson, Wiese, Hiatt. Motion carried 5-0. Consider Purchase of 3 Used SUVs with Factory Warranty from Gregg Young Automative Group. 1 Moved by Member Wilson and Seconded by Member Hansen to receive Corrected Staff Report. Ayes: Bolton, Hiatt, Wiese, Wilson, Hansen. Motion Carried 5-0. Palmer gave overview. Moved by Member Hiatt and Seconded by Member Wilson to recommend to City Council to authorize Utility staff to purchase 3 used SUVs for the Locate Team from Gregg Young Automotive Group in the amount of $71,981.00 plus tax. Ayes: Wiese, Bolton, Hiatt, Hansen, Wilson. Motion carried 5-0. General Manager Updates. Shanahan gave natural gas pre-pay agreement update. ADJOURNMENT Moved by Member Hansen and Seconded by Member Bolton to adjourn the meeting at 4:21pm. Ayes: Wilson, Wiese, Hansen, Bolton, Hiatt. Motion carried 5-0 2  STAFF REPORT TO: Utility and Infrastructure Board FROM: Gary Ogden, Gas Superintendent and Utility / Locator Department Head Ryon Palmer, Fleet Manager DATE: July 9, 2024 SUBJECT: Purchase of 3 Used SUVs with factory warranty, for the Utility Locator Dept. Recommendation: Authorize Utility staff to purchase 3 used SUVs for the Locate Team. BACKGROUND: The Locator Dept. has allocated funds from the Gas, Electric, Water, and Sewer Departments to purchase three used SUVs for use by our locate team. The three units will be a replacement for the older pickups currently being used. The replaced units will be handed down to replace an even older unit. (TBD) When researching we took into consideration: overall size of the SUVs, weight capacity, horsepower, miles per gallon, and total versatility of the SUVs. After consultation with several vendors a specification was developed, and a quote returned on the three units that would meet the utilities’ requirements. These units are used with less than 25,000 miles and have a limited factory warranty remaining. The price list below is a breakdown of the funds needed. 2022 GMC Terrain - 23278 miles $ 23,899.00 2023 Equinox LT - 18225 Miles $ 24,152.00 2022 Equinox LT - 12101 Miles $ 23,930.00 Total $71,981.00 Utility Locator Dept. staff requests that the Utility and Infrastructure Board recommend to the City of Fremont Mayor and City Council to authorize the staff to issue a purchase order to Gregg Young Automotive Group in the amount of $71,981.00 (plus tax). Fiscal Impact: FY 2023-2024 Capital Budget Expenditure of $71,981.00 (plus tax) 3