City Council

City of Fresno 2600 Fresno Street Fresno, CA 93721 www.fresno.gov Meeting Minutes - Final City Council President - Paul Caprioglio Vice President - Sal Quintero Councilmembers: Oliver L. Baines, III, Lee Brand, Steve Brandau, Clinton J. Olivier, Esmeralda Z. Soria City Manager - Bruce Rudd City Attorney - Douglas T. Sloan City Clerk - Yvonne Spence, CMC Tuesday, June 7, 2016 9:30 AM Council Chambers Budget Hearings - AMENDED The City Council met in regular session in the Council Chamber, City Hall, on the date and time above written. 9:42 A.M. ROLL CALL Present: 7 - President Paul Caprioglio Vice President Sal Quintero Councilmember Oliver L. Baines III Councilmember Lee Brand Councilmember Steve Brandau Councilmember Clinton Olivier Councilmember Esmeralda Soria Councilmember Brand was absent during Roll Call and entered the Council Chamber at 10:02 A.M. Pledge of Allegiance to the Flag BUDGET HEARINGS Tuesday, June 7, 2016 ID16-617 General Fund Overview Budget Manager Sumpter presented an overview of the General Fund for Council and discussed the budget hearing procedures Upon call, no member of the public addressed Council regarding the City of Fresno ***Subject to Mayoral Veto Page 1 City Council Meeting Minutes - Final June 7, 2016 General Fund Overview. Council discussed the proposed General Fund budget and touched on the following topics: Carry over for Development and Resources Management ("DARM") Department; the 27th pay period reserve, and; General Fund debt service. Councilmember Baines III directed staff to provide Council with a list of General Fund vacancies and timelines of how long the position have been vacant and when they expect to be filled. Councilmember Baines III motioned to carry over $100,000 currently in General City Purpose for the industrial compatibility study and placed into DARM as the request for proposal ("RFP") process and contract execution would not be completed before June 30, 2016. OVERVIEW DISCUSSED ID16-625 Public Transportation Department (FAX) Budget Manager Sumpter presented an overview of the proposed budget for the Transportation Department. Upon call, no member of the public addressed Council regarding the proposed budget for the Transportation Department. Council discussed the proposed FAX budget and touched on the following topics: on-time performance for Handy Ride; Handy Ride vendor contract expiration; tracking performance of the Handy Ride vendor; penalties to the Handy Ride vendor for poor performance; public transportation options to the Universally Accessible Park ("UAP"); the effect of making isolated changes to transit versus transit wide changes with community input. Councilmember Soria stated, for the record, that she would like the Transportation Department to provide better access to the UAP. Councilmember Baines III directed staff to provide Council with the expiration date for the contract with the current Handy Ride vendor (Keolis) and detailed information regarding on-time performance. Councilmember Soria directed staff to ensure that customer complaint forms were accessible to the public, easy to complete and available in English, Spanish and Hmong. City of Fresno ***Subject to Mayoral Veto Page 2 City Council Meeting Minutes - Final June 7, 2016 PUBLIC TRANSPORTATION DISCUSSED ID16-618 Development and Resources Management (“DARM”) Department Budget Manager Sumpter presented an overview of the DARM proposed budget. Upon call, the following member of the public addressed Council regarding the proposed budget for DARM: Dee Barnes of the City of Fresno Employee Association - expressed enthusiasm at the increased number of employees in the department. Asked the administration find ways to work with employees and labor groups. Council discussed the proposed DARM budget and touched on the following topics: Code Enforcement personnel numbers; plans for increased Code Enforcement follow through; holistic approaches versus traditional approaches to code enforcement problems; CDBG budget corrections; CDBG infrastructure allocations; areas of focus for Code Enforcement personnel; unclear line items; budget impacts from Boards and Commissions; clothing and personal supplies line item; technology and office equipment replacements; demolition costs and history; special projects; City compliance with the Department of Housing and Urban Development; previous direction by Council to re-program certain dollars; status of the Housing Manager position; modernizing parking in the City; compliance with the Vacant Building Registry; infrastructure available for the internal inspection program; funding for the West Area Specific Plan (River West); multi-year funding for specific plan updates; High Speed Rail carry over and personnel costs; Code Enforcement revenue; additional staffing to the City Attorney's office to assist with Code Enforcement issues; the possibility of moving code into the City Attorney's Office for more control by the City Council; negative fund balances; the possibility of selling parking structures; parking losses; Business Friendly Fresno software; Code Enforcement elements and prevention. Councilmember Soria directed staff to provide Council with a detailed breakdown of what is included in line items 53302 (Professional Services / Consulting-Outside), 53303 (Public Relations and Information), 57412 (Replacement Machinery and Equipment) and, 57507 (Contract City of Fresno ***Subject to Mayoral Veto Page 3 City Council Meeting Minutes - Final June 7, 2016 Construction). Councilmember Soria directed staff to provide Council with a cost estimate to update the Tower District Specific Plan. Councilmember Baines III directed staff to provide Council with current figures related to the Vacant Building Registry. Councilmember Baines III directed staff to provide Council with a written update regarding city compliance with Debarment of Housing and Urban Development issues. President Caprioglio and Councilmember Baines III directed staff to prepare a workshop presentation for Council within 30 days, regarding Code Enforcement changes and improvements. DARM DISCUSSED RECESSED 11:59 A.M. to 1:46 P.M. Councilmember Baines III was not present when the meeting resumed and was absent the remainder of the meeting. ID16-619 City Attorney’s Office City Attorney Sloan presented an overview of the proposed budget for the City Attorney's Office ("CAO"). Upon call, no member of the public addressed Council regarding the proposed budget for the City Attorney's Office. Council discussed the proposed CAO budget and touched on the following topics: Carry over vacant positions; space rentals and; contract compliance. Councilmember Brand directed staff to provide Council with details of the successes involving last years changes to administrative hearings. CAO DISCUSSED ID16-620 Personnel Services Department Budget manager Sumpter presented an overview of the proposed budget for the Personnel Services Department. City of Fresno ***Subject to Mayoral Veto Page 4 City Council Meeting Minutes - Final June 7, 2016 Upon call, no member of the public addressed Council regarding the proposed budget for the Personnel Services Department. Council discussed the proposed Personnel budget and touched on the following topics: varying line items involving professional services and consulting; contingency reserve funds; clarity in budget documents for the sake of the public; insurance costs and requirements and payment of claims. Councilmember Soria directed staff to provide Council a list of claims against the city that were paid in the last twelve months. Councilmember Soria directed staff to provide Council details about what is included in the "Professional Services and Consulting," line items in various funds. Councilmember Soria directed staff to provide Council with a list of contingency funding from different departments for Risk charges. Councilmember Soria directed staff to provide Council the reason an additional $500,000 was added to "Insurance Claims and Refunds" on page B-93. Councilmember Soria directed staff to provide Council an up to date report on the amount the city has spent on claims and refunds during the past fiscal year. PERSONNEL SERVICES DISCUSSED ID16-622 Office of the City Clerk City Clerk Spence presented an overview of the proposed budget for the City Clerk's Office. Upon call, the following member of the public addressed Council regarding the proposed budget for the Office of the City Clerk: George Hostetter - informed the council that the City Clerk's Office was doing a great job. Council discussed the proposed Clerk's Office budget and touched on the following topics: staff levels and; staff time spent on the Youth Commission. City of Fresno ***Subject to Mayoral Veto Page 5 City Council Meeting Minutes - Final June 7, 2016 Councilmember Soria directed staff to provide Council with a proposal to add an Administrative Clerk position to focus on lower level record keeping. Councilmember Soria directed staff to provide a report on how Youth Commission activities impact staff time. CITY CLERK DISCUSSED ID16-623 Information Services Department Budget Manager Sumpter presented an overview of the proposed budget for the Information Services Department. Upon call, no member of the public addressed Council regarding the proposed budget for the Information Services Department. Council discussed the proposed Information Services budget and touched on the following topics: management of the citywide copier contract; printing services; monitors on the dais; the city web site; the citywide Technology Strategic Plan, and; the additional computer system specialist position. INFORMATION SERVICES DISCUSSED The meeting was RECESSED at 2:42 P.M. to be CONTINUED on Wednesday, June 8, 2016 at 9:30 A.M. Wednesday, June 8, 2016 ID16-624 Airports Department ID16-621 Finance Department ID16-627 Mayor and City Manager’s Office ID16-628 City Council Offices Tuesday, June 14, 2016 ID16-626 Department of Public Utilities ID16-629 Parks, After School, Recreation and Community Services (“PARCS”) ID16-630 Police Department City of Fresno ***Subject to Mayoral Veto Page 6 City Council Meeting Minutes - Final June 7, 2016 ID16-631 Fire Department Wednesday, June 15, 2016 ID16-632 Convention Center ID16-633 General City Purpose ID16-634 Public Works Department ID16-697 Approve Fiscal Year 2016-2017 program income budget for the Housing Successor to the Redevelopment Agency of the City of Fresno (Council action only) Tuesday, June 21, 2016 ID16-635 Council Vote on Motions Made During Budget Hearing ADJOURNMENT The above minutes were approved by unanimous vote of the City Council during the June 16, 2016 City Council meeting with Councilmember Olivier absent. 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