Convention and Visitors Bureau

REGULAR MEETING OF THE FRISCO CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS One2One Restaurant 1339 Legacy Drive FRISCO, TEXAS 75034 Wednesday, September 8, 2010 12:00 pm Board Meeting MINUTES 1. Call Board Meeting to Order Chairman, Peter Streit called the meeting to order at 12:05 p.m. Board members in attendance: Carl Stuckey, Randy Locey and Tom Lewis, Bill Bretches, Chris Reynolds and Robin Glackin. Ex-officio members present, Chris Johnson, Executive Director, Marla Roe. Staff Liaison, Henry Hill, Staff present: Vicki Blakely and LaChelle Evans . NOTE: Marla Roe introduced incoming Board Member, Robin Glackin, representing Downtown/Frisco Square 2. Approval of June 9, 2010 Minutes Carl Stuckey made a motion to approve the July 21, 2010 minutes, August 11, 2010 minutes and Special Called August 24, 2010 minutes. The motion was seconded by Bill Bretches and carried by unanimous vote. 3. Finance Committee Report Marla Roe reported on the Finance Committee Meeting that was held prior to the Board meeting with a summary roll-up of the August Financials. It was stated that year end is as projected with funds tight, but enough to cover expenses. The budget for next year will be presented to Council for approval on September 21, 2010. Three-year projections will be presented to the Board at the next meeting. Henry Hill reported on several issues from the Council Meeting, Tuesday, September 7, 2010 4. CVB Staff Report – LaChelle Evans LaChelle Evans, CVB Sales Manager, gave a verbal overview on her markets, Texas Associations and the Sports market. Ms. Evans is in Austin approximately every other month for sales calls. It was stated that Frisco is very much recognized by Associations with site visits increasing and Meeting Planners positive regarding Frisco as a meeting site.  Three signed contracts were obtained on the last trip. It was also reported that Planners are focusing more on tier-2 cities rather than tier 1. Some of the future business travel places and times scheduled for these markets were reviewed. 5. NCAA Update Marla Roe reported on the 2010 NCAA Division 1 Football Championship scheduled for Friday, January 7, 2011 at Pizza Hut Park. Opportunity for purchasing pre-sale tickets is being sent out by e-mail. Tickets will go on sale to the public September 13, 2010. A proposed game week schedule of events was discussed as well as additional activities for fans and players. Effort to increase awareness of the game and advertising to “Pack the Park” is in progress. The sale of 18,000 to 21,000 tickets is the goal. Proposed activities and progress will be reported to the Board each month. 6. Executive Director Report Marla Roe reported on the following issues:  Summary of Activities  CVB close to year end room night goals  LaChelle Evans and Jennifer Kimble have made their goals for the year  Goals have not been set for next year (CVB and hotels will meet for that purpose)  Tentatives up this year and next  Marketing Plan, advertising and travel schedule will be reviewed next meeting  Texas Trust Fund NOTE: A gift of appreciation was given to outgoing Board Member Chris Reynolds. 7. Adjourn Board Meeting Bill Bretches made a motion to adjourn the Regular Meeting. The motion was seconded by Chris Reynolds and carried by unanimous vote. With no further business to discuss, Chairman, Peter Streit adjourned the meeting at 12:55 p.m. Approved: Peter Streit Date Chairman Notice: These are preliminary minutes and are not official until approved at the next scheduled meeting. Signed and approved minutes can be located at the following site: http://www.friscotexas.gov/docs