Visit Frisco Board Meeting

MEETING OF THE VISIT FRISCO BOARD OF DIRECTORS Visit Frisco 6801 Gaylord Pkwy, Ste 401 Frisco, TX 75034 12:00 PM WEDNESDAY, AUGUST 14, 2019 MINUTES AGENDA Call Board Meeting to Order The meeting was called to order at 12:14pm by Jeff Smith. Nick Shafer made the motion and it was seconded by Chris Collins. Members in attendance: Jeff Smith, Rich Lundt, Ed Russo, Rod Schaefer, Christal Howard, Nick Shafer, Kristin Grammar, and Chris Collins. Ex-officio members present: Tony Felker, Kevin Hail and Joshua Meek. Also, in attendance: Marla Roe, Executive Director. Staff present Christina Miller and Sandy Shell. Guests in attendance: Glyn King. 1. Presentation on New Library By Shelley Holley, Director of Library Shelley Holley presented the new plans for the library that will be in the building where the current Discovery Center, Traintopia, Black Box Theatre and National Video Game Museum are off of the North Dallas Parkway and Cotton Gin Road. The libraries of the past make you think of dark and dusty environments. The new plan is to really roll out the carpet for the community and showcase some of the most up to date concepts for libraries. The new library will be a transformative space. When the plans started to come together, the library staff traveled to many different libraries nation wide to tour them and see just how unique they can be. There will be very high impact driven spaces to appeal to all age groups. Gaining knowledge through activities is proven to be one of the best ways to learn. There will still be quiet reading spaces and rooms that are much like what the libraries of today offer but the larger areas are open and promote group casual gathering spaces. The library will have 100,000 square feet on the main floor and an additional 50,000 on the second floor. The upstairs spaces will include rooms designed for small group meeting and will have glass along one wall that will allow you to see down into the main areas down stairs. The timeline for the new library is as follows:  Feasibility study – already completed  Bond Election – completed in May  Selecting the Building Space – completed  Design Development – estimated to take 12 weeks  Construction Documents – estimated to take 30-40 weeks  Bidding – TBD  Actual Construction – 72 weeks estimated The new library is to be opened in late 2022. The building will need to go through some much-needed repairs and preparation before the construction can begin. All the current programs the Frisco Library already have will continue in the new space. Some of the new concepts will include spaces that can be rented for pop up events, test products, entrepreneurial groups, etc. Many additional services and programs will be added with the new space. Currently the library is 42,000 square feet and it will more than triple that in the new library. Shelley also shared that one of the more successful programs the current library does is the Book Lockers. You can go online and reserve a book to be delivered to a book locker and pick up at that space rather than coming to the library. Four locations throughout all four quarters of Frisco for the book lockers is the goal. Each book locker will have 72 slots for books. Recently the library also started to provide passport services. 2. TPID Updates – Marla Roe In the board meeting packets sent out prior to the meeting the board was given a TPID service plan to review. In September the board will discuss and take action on the plan. The breakdown of the funds will be similar to these but are subject to change as the plan is reviewed:  2% Administrative Scope  4% Research Scope  39% Marketing Scope  55% Sales both Convention and Sports Scope The hotels will apply on their own for the funds. The larger hotels will have a larger amount then the smaller ones. Marla will continue to meet with the General Managers of the hotels to share more details. The goal is to have 100% participation from the hotels is ideal but realistically 80% will participate. All the new hotels coming will also participate as they open in the future. 3. Discuss and Take Action on Sports & Event Fund Application The application for the inaugural Frisco Oktoberfest on September 28th was discussed. This event is organized by SBG Hospitality Group. They have done some events in surrounding cities and a few here in Frisco. The projected attendance is 7,000 and the hotel projections are 630 room nights. When factoring the average hotel rate at $140.00 the estimated revenue will be around $88,200.00. That amount would be divided by 10 making the estimated S & E funds at $8,820.00 that would be paid to SBG Hospitality for doing the event. Nick Shafer made the motion to approve the application and Christal Howard second the motion. All voted in favor of approving it. Adjourn Board Meeting All the monthly reports were given to the board in the Board Meeting Packets for review. The board received one of our new T-shirts that we are now selling online. Tumbleweed TexStyles is selling them for us with a portion of the revenue paid to Visit Frisco. With no further business to discuss, a motion to dismiss was made by Nick Shafer at 1:21pm and seconded by Rod Schaefer. Approved: Kristin Grammar _________________________ Date _____________________ Please note these are preliminary results and are not official until approved at the next scheduled meeting. Approved/signed minutes are available at www.friscotexas.gov/docs.