City Council Agendas & Minutes

Minutes City Council Meeting Fruit Heights City 910 South Mountain Road June 4, 2019 7:30 P.M. STRATEGIC WORKING SESSION 1. WELCOME: The Mayor called the meeting to order at 7:05 pm. 2. PLEDGE & OPENING CEREMONY The Pledge of Allegiance was recited, and the meeting was opened with Council Member Brandon Halliday offering a word of prayer. COUNCIL MEMBERS PRESENT: Council Members Diane Anderson, Julia Busche, Jeanne Groberg, Brandon Halliday and Mayor John Pohlman were all present. Council Member Gary Anderson arrived later in the meeting. CITY STAFF PRESENT: City Manager Brandon Green, City Planner Jeff Oyler, City Engineer Brandon Jones and City Public Works Superintendent Darren Frandsen were present. VISITORS: Sue Logan, Larry Logan, 3. PUBLIC COMMENTS 4. APPROVAL OF MINUTES: 5. SPECIAL PRESENTATIONS 6. CITY INFORMATION ITEMS: 6.1 Final Approval of Orchard Manor Subdivision City Manager Brandon Green informed the City Council that this subdivision, located on lower Green Road, has been completed and inspected. The developer is asking for final approval and release of the escrow being held by the City. Public Works Superintendent Darren Frandsen reported that the developer has completed all the concerns found during the inspection. Council Member Julia Busche made a motion to approve and accept completion of the Orchard Manor Subdivision and releasing the money from escrow. Council Member Brandon Halliday seconded the motion and it was approved unanimously. 6.2 Review/Discuss/Approve/Deny FY 2019-2020 Capital Projects City Engineer Brandon Jones presented the bids for the Capital Projects and his recommendation. The Capital Projects were divided into four sections.  June 4, 2019 Section A and B are comprised of all of Ellison Farms Subdivision. They will be replacing all the water lines with PVC piping. Toncco was the company they were recommending. The City has worked with the owner before. Section C is installing curb & gutter on Green Road and Country Lane. There will be continuous sidewalk from Laurelwood to Burton Elementary and surrounding areas. Section C also includes a mill and overlay on Green Road and continuing to Country Lane down to Raymond. The UDOT plan considers this the west collector road. Post is the recommended contractor. They are currently working on the park for the City. Section D is water lines on Nicholls road. There are two asbestos concrete pipes in the road that serve different areas. The lines are too brittle and will therefore be replaced and upsized. The PRV station that controls the pressure in the water lines, will also be relocated. When the change in pressure is made the residents will be notified. The City Council discussed the challenges with water pressure with the City Staff. The project is also in preparation for the Highway 89 project to get the utilities in place before the project begins. They discussed timelines for both the Highway 89 project and the Haights Creek new line project. The City Staff would like to have Nicholls Road finished by October 15, 2019. City Engineer Jones mentioned that the recommended contractor, Sorenson Construction, for this section comes recommended from other cities. Council Member Brandon Halliday asked a few questions regarding the bidding process and the Engineers estimates. The City Staff and City Council discussed the Tour of Utah route also. Council Member Brandon Halliday made a motion to award the bids to the respective contractors as recommended for the four sections of the 2019-2020 Capital Projects. Council Member Diane Anderson seconded the motion and it was approved unanimously. Mayor John Pohlman moved item 6.4 forward in the agenda. 6.4 Review Fireworks Ordinance City Manager Brandon Green reminded the City Council the Mr. and Mrs. Logan had spoken to the City Council about the firework dangers in the City. Council Member Brandon Halliday reminded the City Council that one proposal from residents at the City Council was to prohibit fireworks throughout the City. The City Council discussed the inconsistencies with the current plan. They also debated several different options including banning fireworks City wide, banning fireworks east of Highway 89 and the problems with just banning them in certain pieces and not others. They talked about the importance of providing a place such as the City Offices to set off fireworks. Mrs. Sue Logan asked about banning rockets, but the Council explained that state law determines the type of fireworks allowed and the City can’t change state laws. The City can only restrict location not the type of fireworks.  June 4, 2019 It was determined that the City Council would talk to residents in the City, come to the next City Council meeting with some suggestions and that they would decide at that meeting. 6.3 Review/Discuss FY 2019-2020 Operating Budget City Manager Green reported that the budget had a few numbers that needed to be solidified. The Capital Projects numbers can now be finalized. He is still looking for numbers on some equipment for the front-end loader buyback program and the salt. He informed the City Council that there was money to do the Capital Projects that were being proposed but the City would not be doing many road projects. This year would be more focused on water projects and next year would be more focused on storm drains. The City’s General Fund doesn’t change much from year to year. Mayor John Pohlman asked about the General Use and Sales Tax, but those numbers come from the state. The City Council and City Staff discussed numbers that were still needed for the Sheriff’s Office and Kaysville Fire. There was also a question regarding salaries and insurance that will need to be discussed in a Closed Meeting. The City Council asked about the Kaysville Fire invoicing as the City is using less resources and time than what the City is being charged. Mayor Pohlman is working on the Fire Department invoicing. The City Council, Mayor and City Staff talked about the decision to not participate in the Kaysville fireworks show and how that effected the amount budgeted for Civic Events. Mayor Pohlman had notified Kaysville City of the decision and City Manager Green mentioned that Kaysville was going to send an invoice, but the City Staff hadn’t seen that yet. The funds saved will be used to fund the fireworks for the City. City Manager Green explained which civic events were paid by the Fruit Heights Civic Events line item. Those events include Founders Day, Easter Egg Hunt, parade candy, recognition awards such as Mother of the Year, and Unsung Hero. The City Council asked about the Seasonal/Temporary Employee Budget and City Manager Green will fix that missing amount. The Council asked about the professional and technical services in the City Parks department. Public Works Superintendent Frandsen and City Manager Green explained that this would include the electrician who is repairing the service line for the electrical system at Nicholls Park, the designer for the new park, and some of the engineering fees for the park design. Council Member Jeanne Groberg asked if the City had been given any guidelines on how to estimate the sales tax when it had just been reformed in the last legislative session. City Manager Green had not received any guidelines. The Council discussed the difficulty of working with the unknown numbers. 7. INFORMATION ITEMS/ UPCOMING EVENTS:  June 4, 2019 The City Staff and City Council discussed the upcoming parade and the Unsung Hero and Mother of the Year. Council Member Gary Anderson will finalize the parade plans at his upcoming meeting with Kaysville. The Mayor will let City Manager Green know about ordering candy for the parade after the meeting tomorrow. The Mayor asked for suggestions for the Unsung Hero Award and asked the Council to send suggestions to him this week. Mayor Pohlman mentioned that Mrs. Jenny Taylor, the widow of Mayor Brent Taylor of North Ogden, will be speaking at the Patriotic Devotional on June 30. He encouraged all to attend. It also needs to be included on the calendar. 8. CITY STAFF REPORTS Public Works Superintendent Darren Frandsen reported that the park installer should be starting next week. Council Member Diane Anderson requested a text when they start so the committee can take some pictures. They are working on the parking lot at the bike trail. The reports on the trail are overwhelmingly positive. Some residents are frustrated that people don’t use the parking lot. Mayor Pohlman mentioned there were 42 cars on the street tonight at 6:55. There were only 8 cars in the parking lot. Public Works Superintendent mentioned that the parking lot will hold 20 cars when finished. They can put timber markers down, but it will not be paved so there will not be lines painted. Council Member Busche reported that there were some bikers who didn’t realize they could park there. City Manager Green reported the signs have been designed and being made. The Davis High Coach mentioned that his team can provide labor for digging posts and cleaning up some turns. The team has come a few times to volunteer working on the trail. Mayor Pohlman mentioned to City Planner Oyler that the team would really like to see the Bonneville Shoreline Trail finished as well. The team would even help with fundraising. The Public Works department hopes to have the parking lot finished by July 1 including the drinking fountain. They are planning to place a parking sign with an arrow, so people know about the parking lot. There were some muddy parts in Gailey park from the high creek where Public Works has laid down some road base. According to Davis County Flood Control the Bair Creek has peaked already so there shouldn’t be any additional flooding. City Manager Green will be meeting with UDOT regarding the traffic light installation on Nicholls next week and then they will begin work. There are companies calling to let the City know they will be demonstrating bikes on the bike trail. The funds raised for the bike trail are almost all used. The popularity of the trail will hopefully help inspire other cities nearby to start their own trails which will alleviate some of the numbers at the Fruit Loops Trail. City Manager Green mentioned he has met with three other cities in Davis County to promote the development of  June 4, 2019 the Bonneville Shoreline trail and promoting their own trails like Fruit Heights Trail. Centerville and Farmington are also working on mountain biking trails. 9. COMMUNICATION ITEMS 10. ELECTRONIC MEETING: was not held. 11. CLOSED MEETING: was not held. 12. ADJOURNMENT Council Member Diane Anderson made a motion to adjourn the meeting. Council Member Jeanne Groberg seconded the motion. It was approved unanimously, and the meeting was adjourned at 8:30 pm. I HEREBY CERTIFY that the foregoing is a true, accurate and complete record of the Fruit Heights City Council Meeting held June 4, 2019 Not approved until signed Brandon Green, City Recorder Date approved by City Council: