City Council Agendas & Minutes

Minutes City Council Meeting Fruit Heights City 910 South Mountain Road May 21, 2019 7:30 P.M. STRATEGIC WORKING SESSION 1. WELCOME: The Mayor called the meeting to order at 7:36 pm. 2. PLEDGE & OPENING CEREMONY The Pledge of Allegiance was recited, and the meeting was opened with Council Member Julia Busche offering a word of prayer. COUNCIL MEMBERS PRESENT: Council Members Diane Anderson, Julia Busche, Jeanne Groberg, Brandon Halliday and Mayor John Pohlman were all present. Council Member Gary Anderson arrived later in the meeting. CITY STAFF PRESENT: City Manager Brandon Green and City Planner Jeff Oyler, were present. VISITORS: 3. PUBLIC COMMENTS 4. APPROVAL OF MINUTES: Council Member Julia Busche made a motion to approve the minutes for April 23, 2019 and May 7, 2019 with changes. The motion was seconded by Council Member Diane Anderson and was approved unanimously. 5. SPECIAL PRESENTATIONS 6. CITY INFORMATION ITEMS: 6.1 Budget Review 2019-2020 Proposed Capital Projects City Manager Brandon Green explained that the Community Development Block Grant or CDBG is an interlocal agreement between all the cities in Davis County and the County to provide support for lower income social service programs. Fruit Heights currently does not have a need for any of these social services but the participation in the agreement makes these services possible for others in the County. There is no financial obligation required. The City’s participation benefits the County by increasing the population total of those in support of the programs. Council Member Brandon Halliday made a motion to approve the CDBG Interlocal agreement. Council Member Jeanne Groberg seconded the motion and it was approved unanimously.  May 21, 2019 6.2 Discuss Fruit Heights City Participation in Civic Events Mayor John Pohlman asked the City Council for their feedback regarding the civic events that Fruit Heights jointly sponsors with Kaysville City. The City Council needs to determine which events they will participate in or if they would like to withdraw from all civic events linked with Kaysville and begin new traditions. The Mayor mentioned that if the City chooses to withdraw, they will not be able to reverse that decision in the future. Currently those events include the fireworks, parade, Veterans Devotional and the Patriotic Devotional. The City Council was reminded that they currently pay twelve thousand dollars to help support these events and that 85% of that is to help cover the cost of fireworks. The City Council questioned why this was being discussed and the reason was the change in the fireworks location. The Council was frustrated that an event that they were cosponsoring had been relocated without being involved in the decision at all. Fruit Heights residents are not able to easily attend the event now that it has been relocated to Barnes Park. Council Member Julia Busche mentioned that she had attended a planning meeting after the decision to move the fireworks had been made and those in attendance at the meeting were embarrassed that Fruit Heights City had not been involved in the decision making process or really had even been thought of at all. In discussions with Kaysville by the Mayor and Council Member Busche it has been made clear that the fireworks will stay at Barnes Park. The City Council discussed the other events and determined that they believe the residents enjoy the parade and the devotionals. They also mentioned that if the City is still wanting to participate in these events they need to be fully engaged in the planning and implementing as well. The City usually helps with volunteers for the parade and help serve at the devotionals. The Mayor will let Kaysville know of the City Council’s decision and find out what monetary support that will require. City Manager Green also mentioned that the 4th of July breakfast, where many Fruit Heights residents attend, created the revenue to support these civic events as well. The Mayor, City Council, and City Staff discussed potential fireworks that the City could do at Founder’s Day. They discussed the length of set up and the cleanup process as well as the location and the other requirements. Council Member Busche suggested having music playing in the time between Founder’s Day and the fireworks show for those that bring blankets and sit and visit instead of going home. 6.3 Review Roll Call Vote on the R-1-8 zone amendment. City Manager Green and the City Council reviewed the vote taken on April 9, 2019 where an amendment on the R-1-8 zone was denied. They reviewed the motion and counter motions and  May 21, 2019 and discussed if there was a need for a roll call vote if no change was made since the amendment was denied. It was determined to do a roll call vote for the record. On April 9, 2019 in the City Council Meeting, Council Member Julia Busche made a motion to deny the proposed amendment of the side setbacks from eight feet to five feet in the R-1-8 zone. Council Member Gary Anderson seconded the motion. A roll call vote was taken. Council Member Julia Busche aye Council Member Gary Anderson aye Council Member Diane Anderson aye Council Member Jeanne Groberg nay Council Member Brandon Halliday nay The motion to deny the proposed amendment passed with a vote of three in favor and two against. 6.4 Discuss Possible Dates for Meet the Candidates Night City Manager Brandon Green and the City Council discussed possible dates for the Meet the Candidates Nights. They tentatively agreed that Tuesday, October 8 and Thursday, October 24. 7. INFORMATION ITEMS/ UPCOMING EVENTS: 8. CITY STAFF REPORTS City Planner Jeff Oyler mentioned that he is researching the details of a homebased, residential drug rehab live in facility that would like to operate within the City. It would be a conditional use and the City will have a public hearing but not until all the information is obtained including all the federal requirements. They will not discuss it with the public until the information is available. The development next door to the City Offices is moving ahead and will come to the Planning Commission for preliminary plat approval. The plot sizes have changed in size with some being smaller and others being large enough for the three-car garage. City Manager Brandon Green reported that he is putting the final numbers together for the proposed budget and will put it into one drive for the Council as soon as he can. He is also working on the supporting documents to make it simple and understandable for the residents. There is less money coming into the City and the costs of everything is going up so it will be a tough year. The City Council and City Manager Green discussed the Truth in Taxation Hearing and if they do not raise taxes this year because of all the other price increases with the utilities then they will have to do a Truth in Taxation hearing next year for sure. Council Member Jeanne Groberg mentioned how important the documentation is to be able to show residents where the money is going. The Capital Projects are out to bid, and bids will be in by next week.  May 21, 2019 The Nicholls Park concrete work. The asphalt will be in as soon as it stops raining and then the landscaper will begin. The playground installation will begin the 2nd week in June and will take 3- 4 weeks. They will put up a temporary fence to keep people out and safe. The signal light at Nicholls Park and Main will be installed in the next few weeks. The Mountain Bike trail was discussed and the problems that the residents on 1800 are experiencing. They asked about what the City could do to help mitigate some of the problems. There are groups who host events and currently the City does not have a license or permit process for private companies who sponsor these events. People are parking in front of homes on the street and some are setting up pop ups and chairs and staying for the day. A parking curfew was suggested or putting up no loitering signs. City Manager Green also suggested finishing 1800 East to join with the road in Farmington to distribute the people and traffic. The City Council discussed the responsibility of people being reminded to be courteous. It was suggested that bike shops could help remind their patrons to be courteous of the neighborhoods. 9. COMMUNICATION ITEMS 10. ELECTRONIC MEETING: was not held. 11. CLOSED MEETING: was not held. 12. ADJOURNMENT Council Member Brandon Halliday made a motion to adjourn the meeting. Council Member Diane Anderson seconded the motion. It was approved unanimously, and the meeting was adjourned at 9:03 pm. I HEREBY CERTIFY that the foregoing is a true, accurate and complete record of the Fruit Heights City Council Meeting held May 21, 2019 Not approved until signed Brandon Green, City Recorder Date approved by City Council: