City Council Agendas & Minutes

MINUTES CITY COUNCIL MEETING FRUIT HEIGHTS CITY 910 South Mountain Road March 15, 2022 WELCOME: Mayor John Pohlman called the meeting to order at 7:00 pm. PLEDGE & OPENING CEREMONY: The Pledge of Allegiance was led by a City Planner Jeff Oyler, and the meeting was opened with Mayor John Pohlman offering a word of prayer. COUNCIL MEMBERS PRESENT: Council Members Gary Anderson, Eileen Moss, George Ray, Florence Sadler and Mayor John Pohlman were all present. Council Member Diane Anderson arrived at 7:33 pm to attend the meeting. CITY STAFF PRESENT: City Manager Brandon Green, City Planner Jeff Oyler, Public Works Superintendent Darren Frandsen, Hailee Ballingham and City Recording Secretary Amy Gardiner were present. VISITORS: Chuck Stephenson, Hailey Halliday and Scott Groberg were present. CITY COUNCIL TRAINING: Council Member George Ray presented a training on the annexation process. He felt like it would help with the current annexation the City is going through with the Rock Loft Ridge Estates. He reviewed the process by which property owners or cities can initiate an annexation process and the rights and obligations of cities and property owners in the process. CONFLICT OF INTEREST: None. PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: Youth City Council Report Scott Groberg reported on the upcoming Shoe Drive led by the Youth City Council (the “YCC”) that will help create economic opportunities for women in poor countries. Used shoes that still have life left in them will be collected at the City building through the end of March. There has already been an overwhelming response to the shoe drive and many shoes have been collected. Hailey Halliday reported on the upcoming Blood Drive that will be held at the City building on April 13 from 3-8 pm. She also talked about the upcoming Easter Egg Hunt that will also be held at the City building on April 16 at 10 am. She added that seven Youth City Council members will be going to USU for leadership training. PUBLIC HEARING: None. CITY BUSINESS: Review/Discuss the 2020-2021 Audit Report City Manager Brandon Green explained that this is the presentation of the audit the City went through on its July 1, 2020 through June 30, 2021 financial records. He reported that there were no problematic findings in the report, and because of the time of year the auditor would not be able to attend a City Council meeting until May. He said the Audit Report will be posted on the State website. Major John Pohlman commented that he had the opportunity to review the report and it was clean and had no findings. He expressed his appreciation to City Manager Brandon Green for his transparency and managing the City’s finances. City Council Gary Anderson had a question about the Cares Act funds received by the City, and City Manager Brandon Green explained that the money came in installments. Mayor John Pohlman explained that the money used to repair the roof on several City buildings came from FEMA and some insurance money. REVIEW AND APPROVAL OF MINUTES FROM PREVIOUS MEETINGS: City Council Meeting March 1, 2022 City Council members briefly discussed the draft minutes that previously had been provided to them for the March 1, 2022 City Council Meeting. After brief discussion, Council Member George Ray made a motion to approve the minutes for the March 1, 2022 City Council meeting. The motion was seconded by Council Member Florence Sadler and it was approved unanimously. CONSENT CALENDAR: Council Member Eileen Moss commented that she had a chance to review the February Check Register and the February Budget Report and everything looked correct. City Manager Brandon Green said things are going well with the budget. INFORMATION ITEMS/UPCOMING EVENTS: Mayor John Pohlman reviewed the upcoming events including: April 13, 2022 – Blood Drive April 16, 2022 – Easter Egg Hunt CITY COUNCIL & STAFF REPORTS: Council Member George Ray had a quick discussion about the YCC and the current leaders Chuck and Paula Stephenson and noted they will transition out at the end of the school year. Mayor John Pohlman also asked him about his involvement in the planning for the 4th of July City events. Council Member Gary Anderson had a discussion with Public Works Superintendent Darren Frandsen about citizens' concerns of dump trucks going up Mountain Road and down Green Road. The citizens were anxious that the road was getting beat up. Public Works Superintendent Darren Frandsen explained that he is watching the roads and they are fine. Council Member Eileen Moss discussed her involvement in the City’s General Plan and the meeting that would be held on March 16. She was concerned that the City Council had not been involved in the General Plan. City Manager Brandon Green explained that it is still in the input/open house stage and nothing is being approved yet. She also asked when the accessory dwelling unit (ADU) ordinance would be approved. City Manager Brandon Green explained that it would be back in front of the Council at the next City Council Meeting. Mayor John Pohlman reported that the City staff has come up with a solution to collecting garbage at the Fruit Loops Bike Trail. Public Works Superintendent Darren Frandsen also reported that cement pads have been poured so there can be porta-potties at the bike trail as well. Mayor John Pohlman also announced that the Lamb of God will be performed on March 25, 2022 at Temple Square. He said many members of the City are involved in the production including City Council Member Gary Anderson. Mayor John Pohlman also said that he is continuing to work on a Fire Contract with Kaysville City. He also thanked City Manager Brandon Green for all the work he has put into grants for the City. City Planner Jeff Oyler reported that the Rock Loft Ridge Estates project is moving forward and expects items for approval in April. Council Member Gary Anderson asked questions about the order of operations and the permit process, especially pertaining to the proposed culvert over 1800. Public Works Superintendent Darren Frandsen reported that the UDOT project on Lloyd Road is on schedule even with a couple of delays. He also reported on storm drains being completed, lights will be going in on 400 North, and various water projects are going out to bid. City Manager Brandon Green reported that he is working on the 2022-2023 budget and that the City Council will be adopting a tentative budget in May. He also reported on the City’s project to get more residents (if not all) on paperless billing by July 1, 2022 for utilities. He said that he would have a new Impact Fee Schedule at the end of August 2022. Council Member Diane Anderson reported on her attendance at an event where Dr. Susan Madsen talked about Utah women and leadership. Council Member Eileen Moss made a motion to adjourn the meeting. Council Member Gary Anderson seconded the motion. It was approved unanimously, and the meeting was adjourned at 7:50 pm. I HEREBY CERTIFY that the foregoing is a true, accurate and complete record of the Fruit Heights City Council Meeting held March 15, 2022. Not approved until signed. /s/ R. Brandon Green Brandon Green, City Recorder Date approved by City Council: April 19, 2020