City Council Agendas & Minutes

MINUTES CITY COUNCIL MEETING FRUIT HEIGHTS CITY 910 South Mountain Road June 7, 2022 WELCOME: Mayor John Pohlman called the meeting to order at 7:04 pm. PLEDGE & OPENING CEREMONY: The Pledge of Allegiance was led by Council Member Florence Sadler, and the meeting was opened with Council Member Eileen Moss offering a word of prayer. COUNCIL MEMBERS PRESENT: Council Member Eileen Moss, George Ray, Florence Sadler and Mayor John Pohlman were all present. Council Member Gary Anderson was present for portions of the meeting online. Council Member Diane Anderson was excused. CITY STAFF PRESENT: City Manager Brandon Green, City Planner Jeff Oyler, Engineer Zac Burk (Jones and Assoc.), Public Works Superintendent Darren Frandsen, City Employee Hailee Ballingham and City Recording Secretary Amy Gardiner were present. VISITORS: Rod Dahleen. CITY COUNCIL TRAINING: Council Member Florence Sadler presented the City Council Training. She reminded the Council that Mayor John Pohlman had previously given the City Council a copy of the Constitution of the United States and it is their responsibility to know what is in it and uphold it. That also applies to the Utah Constitution. She said that it is important that the government does not overreach its Constitutional limits. The Council needs to balance the needs of the City with the rights of the citizens. CONFLICT OF INTEREST: None. PUBLIC COMMENTS: None. PUBLIC HEARING: None. SPECIAL PRESENTATIONS: None. CITY BUSINESS: Review & Discuss FY 2021-2022 Budget Amendment City Manager Brandon Green reported that the current year budget is looking good. He said that there are no budget amendments to discuss currently, but there will be some for the next City Council Meeting. He said that all budget amendments need to be done before the next fiscal year budget is adopted. Review & Discuss FY 2022-2023 City Manager Bradon Green explained that he had prepared two tentative budgets for the fiscal year 2022-2023. One budget would reflect a tax increase and include a plan to hold a truth in taxation hearing. He mentioned that he had discussed a possible truth in taxation hearing with Council Member Eileen Moss. Council Member Eileen Moss said that she felt that, with current inflation in the economy, a tax increase would be in the best interest of the community. She expressed the view that if there was not a tax increase this year, there would need to be a significant tax increase next year. City Manager Brandon Green said that the contemplated tax increase would bring in an additional $200,000 in revenue to the City. The funds would be used in the Capital Projects Fund for roads, infrastructure and the start of a city cemetery. The pros and cons of a tax increase and related truth in taxation hearing were discussed. City Manager Brandon Green reminded the City Council that the tax rate and the anticipated use of the money would not need to be decided tonight – just whether or not they want to hold a truth in taxation hearing. The City Council and City Manager Brandon Green continued to discuss elements of the budget and the possible truth in taxation hearing. Topics included: • the rate the residents would be taxed • the need for a cemetery • future grant money the City may receive • exploring a possible franchise tax on utilities instead of additional property tax • last year's tax increase for paramedic services • project costs increasing with limited supplies • income from new growth is stagnant • a possible compromise on the rate residents would be taxed At the conclusion of the discussion, Mayor John Pohlman told City Manager Brandon Green to move forward with the truth in taxation hearing and that tax rates and amounts would be decided at a future date and time. City Manager Brandon Green responded that at the next City Council meeting there would be an agenda item to get an official vote to hold a truth in taxation and decide on the tax rate. Review/Discuss/Approve/Deny 2022 Capital Projects Award Recommendation of Wardell Brothers Engineer Zac Burk from Jones and Associates reported that he completed a memorandum on May 25, 2022 with award recommendations for 2022 capital projects for the City. The projects had four bidding contractors and based on pricing he recommended Wardell Brothers for the projects. Engineer Zac Burk explained Wardell Brothers is based in Morgan and they have done projects with Jones and Associates before. He said the reasons they were recommended included: they are capable, they have the manpower to do the project, they already have many of the needed supplies, and their estimate came in $300,000 under the City’s estimated cost for the project. Council Member Eileen Moss asked Engineer Zac Burk to explain what the project will include and address questions from the City Council. Included in the project is work on Quail Ridge Road and 650 North including an update to the water line, new storm drain system, coordination with Weber Basin on their secondary system, and new curb and gutter. Davis County will be involved in the project as well. The project also includes some curb and gutter work on the west side of 89 on Nicolls Road and Country Lane. Federal funding on this project is still being evaluated to see if it is worth the requirements. If Federal funding is not used, Country Lane will need to be cut from the project. After discussion, Council Member Eileen Moss made a motion to approve the 2022 Capital Projects Award Recommendation of Wardell Brothers, and it was seconded by Council Member George Ray. The City Council members present at the meeting approved the motion unanimously. Review & Discuss City Road Projects City Manager Brandon Green led a discussion about the current road projects taking place in the City. Engineer Zac Burk and Public Works Superintendent Darren Frandsen also added details to the discussion. The roads that were discussed included work on Cherry Lane and Mahogany Drive. They explained that Staker Parsons is doing the work since they were already hired by Weber Basin to do the patch work and their price came in under Engineer Zac Burk’s estimate. Public Works Superintendent Darren Frandsen also discussed the current water projects that are underway in the City. Review/Discuss/Approve/Deny Open Fire Restrictions and Firework Restrictions City Manager Brandon Green provided the City Council with a copy of the City’s current Firework Restrictions map. He recommended that the restrictions stay the same for this current firework season. Council Member Eileen Moss asked about the gully that is west of Highway 89. Mayor John Pohlman commented that he had been impressed with the observation of the restrictions last year and he recommended that the Firework Restrictions would remain the same as last year. After brief discussion, Council Member Eileen Moss made a motion to approve Open Fire Restrictions and Firework Restrictions map as delineated, and it was seconded by Council Member Florence Sadler. The City Council members present at the meeting approved the motion unanimously. REVIEW AND APPROVAL OF MINUTES FROM PREVIOUS MEETINGS: City Council Meeting May 3, 2022 City Council members briefly discussed the draft minutes that previously had been provided to them for the May 3, 2022 City Council Meeting. After brief discussion, Council Member Eileen Moss made a motion to approve the minutes for the May 3, 2022 City Council meeting. The motion was seconded by Council Member Florence Sadler. The City Council members present at the meeting approved the motion unanimously. Minutes from May 17, 2022 were tabled and will be reviewed at the next meeting. CONSENT CALENDAR: Council Member Eileen Moss reported that she had met with City Manager Brandon Green to review the check register and budget report for May. She said there were some large expenditures but they were expected. No issues were found. UPCOMING EVENTS: City Council Meetings – June 7 & 14 Planning Commission – June 21 Primary Elections – June 28 Independence Day – July 4 City Council Meetings – July 5 & 19 (July 5 may be cancelled) Pioneer Day – July 24 Planning Commission – July 26 CITY COUNCIL & STAFF REPORTS: Mayor John Pohlman asked for any volunteers for the Davis County Remembers 911 Committee. Council Member George Ray reviewed the events for the July 4th celebration with Kaysville City. Council Member Eileen Moss mentioned her work with the city’s water conservation campaign. City Planner Jeff Oyler mentioned a study that was just completed in Davis County on the available land that can be developed in the county. He reported that there are only 13,000 acres left to develop. He also said that 78 percent of the homes in Davis County are owner occupied – the biggest percentage in the state of Utah. Public Works Superintendent Darren Frandsen reviewed various projects that are currently going on in the city including: Weber Basin’s project, street lights being installed at 400 North, Baer Creek retention, Lloyd Road lights, signage on Lloyd Road, and equipment moving down to Nicolls Road to prepare for the start of work there. City Manager Brandon Green reported on projects he is working on including: • The General Plan – Landmark Design is making changes based on the suggestions at the last work meeting. • Rock Loft Estates – continuing to work with Matt Lowe and waiting for approvals – a final plat approval should be coming at the end of the month. • Paperless Billing – an article was published in the latest edition of the Ridge Runner – more than half of Fruit Height residents are now participating in paperless billing. • Drilling of the well – the city will hold off drilling because of the high expense and limited supplies and materials. The portion UDOT paid to drill the well will go into the water fund in capital projects. • Meter Replacement Grant – the grant has been submitted and is looking positive so far. Council Member Eileen Moss made a motion to adjourn the meeting. Council Member George Ray seconded the motion. It was approved unanimously, and the meeting was adjourned at 8:34 pm. I HEREBY CERTIFY that the foregoing is a true, accurate and complete record of the Fruit Heights City Council Meeting held June 7, 2022. Not approved until signed. __________________________________________ Brandon Green, City Recorder Date approved by City Council:____________________________________________